Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures:
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
NOTICE OF PROPOSED PROCUREMENT (NPP)
Security Requirement: at the date of bid closing
1. The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer, hold a valid
Facility Security Clearance at the level of SECRET, issued by
the Canadian Industrial Security Directorate (CISD), Public
Works and Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to
sensitive work site(s) must EACH hold a valid personnel security
screening at the level of SECRET, granted or approved by
CISD/PWGSC.
3. Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.
4. The Contractor/Offeror must comply with the provisions of
the:
(a) Security Requirements Check List and security guide (if
applicable), attached at Annex B; (b) Industrial Security
Manual (Latest Edition).
Requirement:
The Contractor must provide preventative maintenance service
including all necessary tools, ladders, services (such as
inspections, testing and cleaning), transportation, mileage,
replacement or repair parts and labour on Generator equipment
listed in this solicitation and shall execute such work in a
careful and workmanlike manner and in accordance with the
Statement of Work attached herein as Annex A. As well, the
Contractor must perform all work in accordance with all related
Codes, Standards, and Regulations from all levels of Government
(Provincial/Territorial, Municipal and Federal). This
requirement is for Public Works and Government Services Canada
(PWGSC) located at the CHP Cliff Plant 1 Fleet Street, Ottawa,
ON K1A 0S5.
The period of any resulting Contract shall be for five (5) years.
Mandatory Response Time :
As per Annex A, Statement of Work, 1.4.3, Emergency Calls, items
1.4.3.1 and 1.4.3.2, it is
a mandatory requirement of the contract that:
(a) The Contractor must provide twenty-four (24) hour, seven
(7) days a week emergency call
back service for the duration of the contract at no extra cost.
NOTE: This Statement of Work includes twelve emergency calls
per year per site at no extra cost to Canada. Any additional
emergency calls will be at extra cost to Canada.
(b) The Contractor must respond within 30 minutes and be on
site ready to work within two
(2) hours of receiving the emergency call. All work
for emergency service must be executed
by a qualified service personnel named in the Contract
and such work must proceed
continuously until the system is returned to safe
operating condition.
Mandatory Card and Licensing Documentation :
The proposed employees must be in possession of the required
cards and licenses indicated below. It is mandatory that valid
copies of the required licenses for each proposed Service
Personnel be submitted with the proposal. If not included with
the proposal, the bid will be deemed non-responsive.
To carry out the work on this requirement, Service personnel
employed by the Contractor must be in
possession of :
.1 Certified Diesel Engine Technician - One (1) service
personnel with:
- a valid Certificate of Qualification for Diesel Engine
Mechanics from the province of Ontario.
.2 Certified Petroleum Mechanic - One (1) service personnel
with:
- a valid Ontario Petroleum license PM 3 for above ground
systems.
.3 Certified Electrician - One (1) service personnel with:
- a valid Certificate of Qualification in the Province of
Ontario at the Journeyman level.
.4 Certified Transfer Switch Technician - One (1) service
personnel with:
- a valid Certificate of Qualification by the Original
Equipment Manufacturer (OEM) to install and
maintain Transfer Switches identified in Annex A, Part 3 -
Equipment Inventory.
Note: The personnel named in any of the cateogories above may
also be named in any of the other
categories in this section provided they hold the required
certifications of each category.
A minimum of two (2) qualified personnel must be present for
monthly inspections.
.5 Company/Organizational Documentation
- A letter from the Original Equipment Manufacturer (OEM)
stating that the firm is an authorized
service agent of the OEM and has access to all components,
materials, parts, software,
hardware, firmware to maintain all Diesel/Gas engine Generator
Set equipment and Transfer
Switches identified in Annex "A", Statement of Work.
- A letter from the Original Equipment Manufacturer (OEM)
confirming that the Bidder has access to
the complete operational and adjustment procedures of the
manufacturer for all components,
sub-systems, systems and integrated systems and related
equipment identified within Annex "A".
It is mandatory that the documentation requested above be
submitted with the proposal. Bidders must provide copies of all
valid documentation requested for each technician to carry out
the work on this requirement. If not included with the
proposal, the bid will be deemed non-responsive.
3.1.5 Employee Training (Upon Request)
Valid copies of the following training certificates/cards should
be submitted for each proposed Service personnel with the bid by
the bid solicitation closing date. However, if the following is
not submitted with the bid by the bid solicitation closing date,
the Contracting Authority will so inform the Bidder and provide
the Bidder with a time frame within which to meet the
requirement. Failure to comply with the request of the
Contracting Authority and meet the requirement within that time
period will render the bid non-responsive.
- a valid Confined Space Entry certificate/wallet card
- a valid Fall Arrest certificate/wallet card
- a valid First Aid/CPR certificate/wallet card
- a valid Work Hazardous Material Inventory System (WHMIS)
certificate/wallet card
- a valid Asbestos Work Practices Awareness Certificate/wallet
card
Mandatory Employee Experience and Past Performance :
To carry out the work on this requirement, the contractor must
provide qualified service personnel as outlined in this section.
The bidder must provide evidence to demonstrate that the service
personnel proposed to perform maintenance of Diesel Generator
Set equipment and Transfer Switches have recent five (5) years
experience, in the past ten (10) years and past performance by
referencing two (2) similar projects/contracts the service
personnel have performed satisfactorily. The bidder must
complete the following form for each technician who will be
performing work on this requirement in order to demonstrate that
each proposed technician has the required experience.
Recent experience is defined as experience gained from October
2002 up to and including the
solicitation closing date.
Similar is defined as maintenance service on Diesel Generator
Set equipment and Transfer Switches.
In cases where experience is acquired concurrently, the time
period will be considered only once for the purpose of
calculating the minimum requirement of 5 years of recent
experience.
Example:
· Project 1: started on January 1, 2008 and ended on
May 31, 2008 = 4 months
· Project 2: started on January 1, 2008 and ended on
December 31, 2010 = 36 months
· Project 3: started on January 1, 2008 and ended on
December 31, 2010 = 36 months
Total period for these 3 projects will count as 36 months and
not 76 months because the period Jan. 2008 to Dec. 2009 has
already been counted in Projects 2 and 3. This employee does
not meet the required minimum of 5 years of recent experience.
In the event where the information for any of the technicians
cannot be confirmed by the client contacts named in the
proposal, the proposal will be considered non-responsive and no
further consideration will be given to the proposal. If the
Bidder submits names of technicians in excess of the stated
requirement, only the references up to the identified limit of
four (4) service personnel will be assessed. The first four (4)
service personnel listed in the proposal will be considered for
evaluation.
Note: The personnel named in any of the cateogories above may
also be named in any of the other
categories in this section provided they hold the required
certifications and references
of each category.
A minimum of two (2) qualified personnel must be present for
monthly inspections.
Mandatory Site Visit:
It is mandatory that the Bidder or a representative of the
Bidder visit the site and understand the scope of the work
required and the conditions of the site. Arrangements have been
made for site visit to be held on Monday October 1, 2012 at 9:00
am. Bidders are to meet at the Main Entrance of the CHP Cliff
Plant at 1 Fleet Street, Ottawa, Ontario. Bidders must
communicate with the Contracting Authority no later than 5
day(s) before the scheduled visit to confirm attendance and
provide the names of the person(s) who will attend the site
visit.
Due to the nature of this requirement and in order to gain
access to the sites it is MANDATORY that all interested bidders,
submit the Names (legal name) and birth dates of their
representatives that will be attending the Mandatory Site Visit
to the Contracting Authority (Diane Daly) no later than 10:00 AM
September 26, 2012.
The company Representatives must have a Security Clearance of
Secret in order to attend the Mandatory Site Visit.
It is the responsibility of the Bidders to ensure that the
Contracting Authority is in receipt of this information by the
date shown. Bidders who fail to submit the required information
by 10:00 AM September 26, 2012 will be denied access to the
sites.
Bidders will be required to sign an attendance form at the
beginning of the site visit. Failure to do so will render the
bidder's proposal non-responsive.
It is mandatory that the bidders wear safety footwear for the
site visit. Safety equipment will be verified to ensure
compliance of this requirement. Bidders who are not equipped as
described will not be permitted to attend the site visit.
Bidders who do not attend or send a representative will not be
given an alternative appointment and their bids will be rejected
as non-compliant. Any clarifications or changes to the bid
solicitation resulting from the site visit will be included as
an amendment to the bid solicitation.
All enquiries are to be submitted in writing to the Contracting
Authority: Diane Daly, by Fax at (819) 956-3600 or E-Mail :
d••••••••@••••••••.••.ca.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
