Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
NOTICE OF PROPOSED PROCUREMENT (NPP)
Security Requirement: at the date of contract award
1. The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer, hold a valid
Facility Security Clearance at the level of SECRET, issued by
the Ca-nadian Industrial Security Directorate (CISD), Public
Works and Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to
sensitive work site(s) must EACH hold a valid personnel security
screening at the level of SECRET, granted or approved by
CISD/PWGSC.
3. Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.
4. The Contractor/Offeror must comply with the provisions of
the:
(a) Security Requirements Check List and security guide (if
applicable), attached at Annex B;
(b) Industrial Security Manual (Latest Edition).
Requirement:
(i) To provide preventive maintenance services on the Emergency
Power Supply Systems, including all necessary tools, equipment
and services, consumable materials, labour for all inspections,
testing, cleaning, maintenance services in accordance with the
Statement of Work attached herein as Annex A. All additional
parts and labour required to effect repairs to the equipment
listed at Annex A will be at extra cost to Canada.
(ii) This requirement is for Public Works and Government
Services Canada (PWGSC) located at 85 Sparks Street (Blackburn
Building) in the National Capital Region (NCR), Ottawa, ON K1A
0S5.
The period of any resulting Contract shall be for five (5) years.
Mandatory Response Time :
As per Annex A, Statement of Work, 1.4.3, Emergency Calls, items
1.4.3.1 and 1.4.3.2, it is
a mandatory requirement of the contract that:
(a) The Contractor must provide twenty-four (24) hour, seven
(7) days a week emergency call
back service for the duration of the contract at no extra cost.
NOTE: Any emergency calls will be at extra cost to Canada.
(b) The Contractor must respond within 30 minutes and be on
site ready to work within two
(2) hours of receiving the emergency call. All work
for emergency service must be executed
by a qualified service personnel named in the Contract
and such work must proceed
continuously until the system is returned to safe
operating condition.
Card and Licensing Documentation :
Valid copies of the following cards and licensing documentation
should be submitted for each proposed service personnel.
To carry out the work on this requirement, Service personnel
employed by the Contractor must be in
possession of :
.1 Diesel Engine Technician - One (1) service personnel with:
-A valid Certificate of Qualification (C of Q) as a Diesel
Mechanic (i.e. automotive mechanic, heavy equipment mechanic,
engine service technician) to carry out work as defined by the
attached Statement of Work, at Annex A.
2 Petroleum Mechanic - One (1) service personnel with:
- A valid Ontario Petroleum license - PM 3 for above ground
systems.
.3 Electrician - One (1) Service Personnel with:
- A valid Certificate of Qualification (C of Q) in accordance
with the provincial or territorial law in which the work is to
be performed for each electrician engaged by and sent to site by
the Bidder or subcontractor of the Bidder to carry out
electrical work as defined by the Electrical Act and
undertaken as part of the attached Statement of Work, at Annex
A.
.4 Transfer Switch Technicians - One (1) Service Personnel with:
- A valid letter or certificate of training by the Original
Equipment Manufacturer (OEM) to install and maintain Transfer
Switch(es) identified within the attached Statement of Work in
Annex A.
.5 Infrared Thermographer - One (1) Service Personnel with:
- A valid certificate of training from an Inter-National
Electrical Testing Association (NETA) accredited course in
Infrared Level II or III Thermography.
Company Information - Insert for OEM inventory only
OEM refers to the Original Equipment Manufacturer or the current
owner of the OEM.
3.1.5.1 A letter(s) from the OEM(s) (Original Equipment
Manufacturer) of the equipment detailed below (see also Annex A,
Statement of Work) should be submitted with the bid.
If there is more than one OEM, letters are required from each
OEM.
- Transfer Switches (Asco).
The letter must confirm that the Bidder:
1. is the OEM;OR
2. is an authorized service agent of the OEM; OR
3. has a valid sub-contracting agreement with the OEM; AND
4. has access to the following in order to, service and maintain
the components, sub-systems, systems and integrated systems
identified above and within the attached inventory, Annex A,
Statement of Work:
4.1 Service and maintenance tools & materials;
4.2 Compatible parts;
4.3 Software;
4.4 Hardware;
4.5 Firmware; AND
5. has access to the complete operational and adjustment
procedures of the OEM for all components, sub-systems, systems,
integrated systems and related equipment identified within the
attached inventory. This includes direct access to
manufacturer's technical support service and service bulletins.
AND/OR
3.1.5.2 Should the Bidder not be the OEM or the authorized
service agent of the OEM(s) or not have a valid sub-contracting
agreement with the OEM for the above noted equipment, a
letter(s) from the authorized service agent of the OEM (s)
(Original Equipment Manufacturer) of this equipment should be
submitted with the bid.
If there is more than one OEM, letters are required from each
authorized service agent of each OEM.
- Transfer Switches (Asco).
The letter must confirm that the Bidder:
1- has a valid sub-contracting agreement with the authorized
service agent; AND
2- has access to the following in order to, service and
maintain the components, sub-systems, systems and integrated
systems identified above and within the attached inventory,
Annex A, Statement of Work:
2.1 Service and maintenance tools & materials;
2.2 Compatible parts;
2.3 Software;
2.4 Hardware;
2.5 Firmware; AND
3. has access to the complete operational and adjustment
procedures of the OEM for all components, sub-systems, systems,
integrated systems and related equipment identified within the
attached inventory. This includes direct access to
manufacturer's technical support service and service bulletins
3.1.5.2.1 The Bidder must also submit a letter(s) issued to the
authorized service agent(s) by the OEM(s) confirming the name of
the authorized service agent(s).
Employee Training
Valid copies of the following training certificates/cards should
be submitted for each proposed Service personnel.
All certificates are to be recognized by the Human Resources
Skills Development Canada (HRSDC) - Labour Program and/or
Workplace Safety & Insurance Board (WSIB) and/or Construction
Safety Association of Ontario (CSAO) and/or any other recognized
legislative or regulatory body in the Province or territory in
which the work is to be performed.
- a valid Confined Space Awareness certificate/wallet card
- a valid Fall Arrest certificate/wallet card
- a valid First Aid/CPR certificate/wallet card
- a valid Workplace Hazardous Material Inventory System (WHMIS)
certificate/wallet card
- a valid Asbestos Work Practices Awareness Certificate/wallet
card
- personnel performing work on electrical equipment that is
live or may become live must be in
possession of a valid Arc Flash Training Certificate/wallet
card (Electrician and Infrared Thermographer) .
Mandatory Employee Experience and Past Performance :
To carry out the work on this requirement, the contractor must
provide five (5) qualified service personnel (one (1) qualified
Diesel Engine Technician, one (1) qualified Petroleum Mechanic,
one (1) qualified Electrician, one (1) qualified Transfer Switch
Technician and one (1) qualified Infrared Thermographer).
The bidder must provide evidence to demonstrate that the service
personnel proposed to perform maintenance of Generator and
Generator Systems have five (5) years of recent experience and
past performance by referencing two (2) similar
projects/contracts within the last 8 years whereby the service
personnel have performed satisfactorily. The bidder must
complete the following form for each personnel who will be
performing work on this requirement in order to demonstrate that
each proposed personnel has the required experience.
Recent experience is defined as experience gained from July 2005
up to and including the
solicitation closing date.
Similar is defined as maintenance service on Emergency Power
Supply Systems comparable in size, scope and complexity to the
equipment listed in Annex A, Statement of Work, Part 3 Equipment
Inventory.
In cases where experience is acquired concurrently, the time
period will be considered only once for the purpose of
calculating the minimum requirement of 5 years of recent
experience.
Example:
· Project 1: started on January 1, 2008 and ended on
May 31, 2008 = 4 months
· Project 2: started on January 1, 2008 and ended on
December 31, 2010 = 36 months
· Project 3: started on January 1, 2008 and ended on
December 31, 2010 = 36 months
Total period for these 3 projects will count as 36 months and
not 76 months because the period Jan. 2008 to Dec. 2009 has
already been counted in Projects 2 and 3. This employee does
not meet the required minimum of 5 years of recent experience.
In the event where the information for any of the service
personnel cannot be confirmed by the client contacts named in
the proposal, the proposal will be considered non-responsive and
no further consideration will be given to the proposal. If the
Bidder submits names of service personnel in excess of the
stated requirement, only the references up to the identified
limit of five (5) service personnel will be assessed. The first
five (5) service personnel listed in the proposal will be
considered for evaluation.
Mandatory Site Visit:
It is mandatory that the Bidder or a representative of the
Bidder visit the work site. Arrangements have been made for site
visit to be held on 08-12-2013 at 9:00 AM. Bidders are to meet
at the Main Entrance of the Blackburn Building, 85 Sparks
Street, Ottawa, Ontario.
Due to the nature of the requirement, and in order to gain
access to all buildings listed in this requirement, it is
MANDATORY that all representative(s) of the Bidder have security
clearance at a level of Secret. Bidders must submit the names
(legal names) and birth dates (year/month/day) for each
individual that will be attending the site visit to the
Contracting Authority by email at d••••••••@••••••••.••.ca
or by facsimile at (819) 956-3600 no later than August 7, 2013
at 2:00 PM.
Bidders will be required to sign an attendance form at the
beginning of the site visit. Bidders who do not attend or send a
representative will not be given an alternative appointment and
their bids will be rejected as non-compliant. Any
clarifications or changes to the bid solicitation resulting from
the site visit will be included as an amendment to the bid
solicitation.
It is mandatory that bidders provide and wear safety boots for
the site visit. Bidders who do not wear safety boots will not be
permitted to attend the site visit.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
