NOTICE
TO CONDUCT PESTICIDE EFFICACY AND CROP TOLERANCE TRIALS, SCREENING TRIALS AND RESIDUE TRIALS IN ACCORDANCE WITH OECD GOOD LABORATORY PRACTICES (GLP)
RESIDUE TRIALS
Proponents must submit the “Residue Trial Application Form” (Appendix D, Attachment 2) for each trial for which a bid is being made.
All residue trials must be conducted in accordance with the requirements of the Organization for Economic Co-operation and Development (OECD) Good Laboratory Practices (GLP) or U.S.A. Environmental Protection Agency (EPA) GLP.
Zone 1 = 1A and Zones 5=5A=5B. Bids are acceptable for locations within the combined zones; however, bids for trials within the specified subzone may be given preference for trial distribution purposes. Zone 7 does not equal Zone 7A.
Residue Trials are available for the following:
Zone 1/1A
Lowbush Blueberry
Zone 5/5A/5B
Asparagus, Celery, Dry Bulb Onion, Hops, Lowbush Blueberry, Perennial Ryegrass,
Zone 7
Alfalfa, Coriander, Flax, Perennial ryegrass, Timothy
Zone 7A
Alfalfa, Mint, Timothy
Zone 12
Blackberry, Highbush Blueberry, Hops, Raspberry
Zone 14
Alfalfa, Cherry, Clover, Flax, Mint, Perennial Ryegrass, Timothy
Greenhouse
Lettuce
N/A
Buckwheat
EFFICACY/CROP TOLERANCE TRIALS
Proponents must submit the “Efficacy and Crop Tolerance Application Form” (Appendix D, Attachment 1) for each trial for which a bid is being made.
Location of the trial must be identified and efforts to ensure sufficient pest pressure at the site must be documented and submitted with the proposal.
Bids for trial locations in differing zones than indicated may be made with documented support that the crop is grown and that the pest occurs in the proposed zone. Preference may be given to locations in the zone specified for trial distribution purposes.
Efficacy/Crop Tolerance Trials are available for the following:
Entomology:
Alfalfa, Artichoke, Asparagus, Caneberry, Conifer Seed Orchards, Greenhouse Cucumber, Greenhouse Lettuce, Greenhouse Tomato, Highbush Blueberry, Outdoor Ornamentals, Plum, Strawberry, Taxus/Thuja spp., Wasabi
Pathology:
Alfalfa, Asparagus, Basil, Blackberry, Bromegrass, Caneberry, Caraway, Carrot, Cherry, Cilantro, Clover, Coriander, Cranberry, Dry bulb Onion, Garlic, Ginseng, Grape, Green Onion, Greenhouse Basil, Greenhouse Cucumber, Greenhouse Lettuce, Greenhouse Ornamentals, Greenhouse Pepper, Greenhouse Tomato, Lettuce, Mint, Mustard Greens, Peach, Perennial Ryegrass, Raspberry, Strawberry, Sugar Beet, Sunflower
Weed Science:
Alfalfa, Caneberry, Celery, Clover, Hops, Organic Herbs, Outdoor Ornamentals, Succulent Peas, Wheat
SCREENING TRIALS
Proponents must use the “Screening Trial Application Form” (Appendix D, Attachment 3) for each screening project proposal.
Screening Trial proposals may be submitted for the following:
Entomology:
Cabbage seedpod weevil on canola (bee safe)
White pine weevil on outdoor ornamentals
Pathology:
Downy mildew (Plasmopara spp., Peronospora spp.) on Greenhouse Ornamentals
Leaf spot (Alternaria sp.) on Organic Cauliflower
Powdery mildew on Greenhouse Ornamentals (biopesticides)
Root rot (Cylindrocarpon destructans) on ginseng
Root rot (Fusarium sp.) on dry pea
Weed Science:
Horsetail in Outdoor Ornamentals (Christmas trees)
PAYMENT SCHEDULE AND DELIVERABLES
FOR RESIDUE TRIALS:
First invoice: Cost of trial set up as per financial proposal upon submission of the following deliverables:
1. Trial Tracking Form including the exact location and pictures of the trial.
2. A copy of the facility master schedule, identifying workload of the Principal Investigators involved in AAFC residue trials. Confidential information may be blacked out.
3. The critical event QA audit schedule detailing the selected phase for each trial at each test site.
Second invoice: Cost of pesticide application upon submission of the following deliverables:
1. Trial Tracking Form with pictures of the trials showing overall trial view.
2. Copies of the SOPs relevant to residue field studies. For returning contractors, only updated SOPs are required.
Third invoice: Cost of final report upon submission of the following deliverables:
1. Shipment of samples to analytical laboratory or processing facility, as identified in the study plan amendment.
2. Submission of the completed RDFN and electronic RDFN summary.
3. Submission of the signed QA audit of the RDFN and electronic RDFN summary, including Principal Investigator responses.
Shipping expenses for residue samples should be submitted on a separate invoice per contract ($ CAD) with original receipts attached.
FOR EFFICACY/CROP TOLERANCE AND SCREENING TRIALS:
First invoice: Cost of trial set up as per financial proposal upon submission of the following deliverables:
1. Status Report (template will be provided after contract is awarded), describing the trial setup including the exact location and pictures of the trial.
Second invoice: Cost of pesticide application (s) and ratings of pest damage upon submission of the following deliverables:
1. Results of pest ratings before and after pesticide application (s).
2. Trial Status reports submitted after pest assessments or at least on a monthly basis up to the time of invoice submission.
3. Pictures of the trials clearly showing an overall view of the trial, the pest and pest damage.
Third invoice: Cost of final report upon submission of the following deliverables:
1. Submission of all trial-related raw data.
2. Submission of final efficacy report.
PENALTY: Delays in the delivery of the RDFN and/or final efficacy report and raw data must be justified and agreed by the Study Director / Project Coordinator. If justification is not provided a 10% decrease on the remaining contract balance will be applied for each month delay.
TRIAL TERMINATION AND INVOICING OF TERMINATED TRIALS:
If a trial is terminated due to events such as lack of pest pressure, crop failure, weather events, and/or at the request of the project coordinator or study director, payment will be made up to the point when the trial work stopped (not to exceed the payment schedule in this section) by the basis of payment described above. It is recommended that a separate invoice be submitted for each terminated trial.
NOTE
Please refer to RFP document 01B68-13-0295 for full details on preparing technical and financial proposals, deliverables and payment schedule.
