An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of requirement:
The Correctional Service Canada has a requirement to provide a one-bed Community Residential Facility (CRF)/ supervised satellite apartment contract (as well as parole supervision) for a female offender supervised by the Women’s Supervision Unit in Toronto. The work will involve the following:
1.1 Objectives:
A one-bed CRF/supervised satellite apartment arrangement will be put in place to accommodate a high risk, high needs female offender who has not been accepted at any other CRF for females in Canada. This offender has a Parole Board of Canada imposed residency condition and therefore must be maintained and supervised as per the CRF/CCC and Community Assessment and Parole Supervision (CAPS) guidelines and statements of work.
1.2 Tasks:
The contractor will provide a one-bed, full-time supervised satellite apartment facility, with a full-time counsellor. The contractor will also provide a day reporting centre service for female offender(s).
1.3 Expected results:
A one-bed fully supervised satellite apartment facility will be maintained and counsellor service will be available full time for one high-risk, high-needs female offender. A day reporting centre service will also be provided. These services will meet legal obligations to ensure the safe supervision of the offender as well as ensuring community safety.
1.4 Performance standards:
The contractor must follow Correctional Service Canada CRF/CCC guidelines and statement of work. The contractor must provide 24-hour residential services, support, supervision and assessment for a high needs/high risk offender in keeping with generally accepted community practices and CSC’s Commissioner’s Directive 715-2.
1.5 Deliverables:
1.5.1 The contractor will operate a reporting centre, which will provide an interview setting and supervision, support and assessment for female offender(s). The reporting centre will provide service between the hours of 12:00 pm and 8:00 pm, seven days a week, as well as the services of a case management worker. The case management worker will meet with the supervised offender(s) on an agreed and as-required basis between CSC and the Contractor.
The contractor will also operate a 24 hour a day supervised CRF/Satellite apartment facility. The contractor will provide housing, basic supplies, supervisory staff, and securely maintain offender records.
1.5.2 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Constraints:
1.6.1 Location of work:
a. The Contractor must perform the work at
St. Leonard’s Society of Toronto, Crossroads House,
779 Danforth Ave.,
Toronto, ON M4J 1L2
b. Travel
No travel is anticipated for performance of the work under this contract.
1.6.2 Language of Work:
The contractor must perform all work in English.
1.6.3 Security Requirements:
This contract includes the following security requirements:
The Contractor personnel requiring access to sensitive work site(s) must EACH hold a valid reliability status granted or approved by CISD/PWGSC.
2. Minimum essential requirements:
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
Experience: Must have at least one year experience within the past 5 years, providing residential, counselling, and day reporting services for complex high risk / high needs female offenders.
Academic qualifications: n/a
Professional designation, accreditation and/or certification: n/a
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is not subject to any set-asides for Aboriginal Suppliers.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
This service provider has a contract with CSC for a male CRF and is well established with very favourable assessments. This service provider also currently has a part time women offender counselling service as part of a day reporting centre. No other female facility in Canada is prepared to provide the services required to manage this complex high risk offender.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
(d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
Canada intends to retain ownership of any foreground intellectual property arising out of the proposed contract on the following basis:
6.2 statutes, regulations, or prior obligations of the Crown to a third party or parties preclude Contractor ownership of the Foreground;
10. The period of the proposed contract or the delivery date(s)
The proposed contract is for a period of 1 years, from July 3, 2013 to June 30, 2014 with an option to extend the contract for 2 additional one-year periods.
11. A cost estimate of the proposed contract
The estimated value of the contract, including option (s), is $ 575,700.48 (GST/HST extra).
12. Name and address of the pre-identified supplier
Name: St. Leonard’s Society of Toronto, Crossroads House
Address: 779 Danforth Ave.,
Toronto, ON
M4J 1L2
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. The closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is July 2, 2013 at 2:00 pm (EDT)
15. Enquiries and submission of statement of capabilities
Enquiries and statement of capabilities are to be directed to:
Geoff Hinch
A/Regional Contract Administrator
Correctional Service Canada
Regional Headquarters (O)
443 Union Street,
P.O. Box 1174
Kingston, Ontario
K7L 2R8
Tel: (613) 536-6127
Fax: (613) 536-4571
