Community Assessments & Parole Supervision (CAPS)
This requirement is for: The Correctional Service of Canada, Halifax Regional Municipality, NS
Trade agreement: This procurement is not subject to any trade agreement.
Tendering procedures: All interested suppliers may submit a bid.
Competitive Procurement Strategy: compliant bid with the highest technical score.
Set-aside under the Procurement Strategy for Indigenous Business: This procurement is not subject to any set-asides for Indigenous Suppliers.
Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.
Security Requirements: This contract includes security requirements.
Nature of Requirements:
The following is a summary of the statement of work for this requirement.
The Correctional Service Canada has a requirement to assist offenders to reintegrate into the community as law-abiding citizens through the provision of programs, plans and supervision in institutions and in the community.
Objectives: To provide case management services, including, but not limited to, supervision (overseen by a Parole Officer Supervisor (POS)), risk assessment, urinalysis collection, and report writing, for offenders on conditional release and offenders subject to a Long-Term Supervision Order (LTSO).
Deliverables:
The Contractor must submit Case Management reports to the Technical Authority according to the format and frequency determined in consultation with the Project Authority and according to CSC policies.
The Contractor must maintain clear, legible, and detailed casework records that must include reference to all contacts made with the offender, location of contact (e.g., home, work); time and date of contact; type of contact (e.g., face to face, phone). The Contractor must also clearly indicate in casework records any collateral contacts, including the name(s) of the community support(s) with whom the Contractor had a collateral contact and their relationship to the offender.
The Contractor must deliver the Casework records they have prepared to CSC within a maximum of five (5) working days following the contact or activity in accordance with policy requirements. For Contractor with OMS connectivity, the assigned Contractor must enter Casework records in OMS in accordance with policy as soon as possible, but no later than five (5) working days following the contact or activity.
At the request of the Technical Authority, the Contractor must prepare and submit a formal written report (which may include, but is not limited to, the Correctional Plan- Update, Assessment for Decision) to the Technical Authority in the following circumstances:
a. An increase in the offender’s risk;
b. A breach of a special condition;
c. Suspension;
d. Transfer of the case;
e. Proposal for change to the conditions of release;
f. Any situation requiring notification to the Parole Board of Canada;
g. Community incidents as per (Commissioner’s Directive 568-1 Annex C-D and,
h. Termination of supervision (including suspension and warrant expiry).
The Contractor must complete and forward the Post Temporary Absence/Work Release Evaluation Report (CSC Form # 1082 - Post Temporary Absence/Work Release Evaluation Report) to the Technical Authority following the completion of the absence. The evaluation must relate to the specific objectives outlined in the original decision granting the Unescorted Temporary Absence or Work Release.
The Contractor must complete the following reports at the request of the Project Authority in accordance with applicable legislation and policy:
a. Preliminary Assessment report;
b. Community Assessment report;
c. Post-Sentence Community Assessment report; and
d. Community Strategy report .
LANGUAGE OF WORK
The Contractor must provide all services in English.
Any conditions for participation of suppliers not specified in solicitation documentation: none.
Estimated quantity of commodity: see solicitation document statement of work and basis of payment.
Duration of Contract and Time Frame for Delivery:
Period of the Contract: The Work is to be performed during the period of April 1, 2025 to March 31, 2026 with the option to renew for four (4) additional one-year periods.
File Number: 21280-25-4851858
Contracting Authority: Jolaine Amos
Telephone number: 506-269-3787
E-mail: J••••••••@•••••••.••.ca
NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.
The Crown reserves the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada (English or French).
After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.
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