Exposition Météorologie à la Biosphere

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Meteorology Exhibit at the Biosphere

K2C94-130014/A
Baxter, Emily
Telephone No. - (613) 949-1285

Nature of Requirement:

The purpose of this requirement is to provide Environment Canada
with exhibit design and fabrication services in order to create
a new exhibit at the Biosphere. The Contractor will be required
to consult, develop, plan and cordinate the completion of the
interactive multimedia experience as well as the visual and
auditory content accompanying it.

The purpose of the "Meteorology" exhibition is to:
Provide target audiences with the basics of meteorology to allow
them to appreciate the
complexity of the processes used in weather forecasting. This
basic information will help
visitors fully appreciate the other exhibitions at the Biosphere
that will complete their visit.
· Provide a museum experience centred on the Canadian weather
context and Environment Canada's activities in this field
(weather forecasts for the public, aviation and maritime
activities as well as environmental emergencies). This
information is available in real time.

· Make it possible to understand the scope and variability of
weather conditions in Canada, the wide array of equipment, the
data and how it is processed to get the forecasts that we know.

· Help visitors understand the importance and the means of
adapting to the natural environment, at the individual,
community and global level. Help them to interpret the signs and
the phenomena so they can ensure their safety.

Final completion, delivery and assembly of the exhibition at the
Biosphere must be completed by
Summer 2015.

This requirement is limited to Canadian services.

The Agreement on Internal Trade applies to this requirement.

Two Phased Evaluation Approach:

Bidders will be evaluated using a two-phased approach. Bidders
must first submit a proposal for Phase 1 of the evaluation only.

The top three (3) ranked bidders meeting the basis of selection
for Phase 1 will then be invited by the Contracting Authority,
by email, to submit a Design Concept which addresses Phase 2 of
the evaluation.

These bidders will be given 30 calendar days from the date of
the written request by email from the Contracting Authority, to
respond to Phase 2 of the evaluation. Failure to submit a design
concept in response to the Contracting Authority's request in
Phase 2 of the evaluation within 30 calendar days will result in
the bidder being declared non-responsive.

The Mandatory Technical Criteria for Phase 1 of the evaluation
process are as follows:

Phase 1 - M.1 Financial Proposal

The Bidder MUST submit a detailed financial proposal for turnkey
research, design, fabrication, and installation services, based
on the Annex A Statement of Work, with a firm price not
exceeding $752,212.38 (Goods and Services Tax or Harmonized
Sales Tax extra, as appropriate).

Phase 1 - M.2 Proposed Principal Exhibit Designer

The Bidder must identify the proposed Principal Exhibit Designer
for this requirement. The Bidder must demonstrate, through work
and project experience, that the identified Principal Exhibit
Designer has worked as an Exhibit Designer in the interactive
multimedia industry for a minimum of three (3) years since July
2009.

In order to demonstrate the above, the Bidder must provide a
description of the proposed Principal Exhibit Designer's work
history. The work history must include all of the following
information:

A. The employer name and supervisor for each place of employment

B. The proposed Principal Exhibit Designer's position title and
responsibilities in each identified place of employment

C. The proposed Principal Exhibit Designer's responsibilities
identified above must include EACH of the following for each
identified place of employment:

(i) developing and understanding the client's objectives,
liaising, and meeting with clients

(ii) creating and presenting initial and final exhibit design
sketches and exhibit design concepts

(iii) liaising with graphic designers and other experts (for
example, lighting experts, animatronics
experts, audiovisual experts, etc.) and

(iv) with a design team, managing the exhibit fabrication
process from initial concept to installation
of the final live exhibition

D. The period of time that the proposed Principal Exhibit
Designer worked as an Exhibit Designer in each place of
employment (from month/year to month/year)*

• The period of time that the proposed Principal Exhibit

Designer worked in each identified place of employment as an
Exhibit Designer, as specified for Phase 1 - M.2 will be added
to determine the number of years experience for evaluation
purposes.

E. A detailed description of two (2) sample exhibit projects of
the proposed Principal Exhibit Designer's work**

** Sample exhibit projects provided under this criterion will be
evaluated under the point rated technical criterion Phase 1 -
R.1.

EACH of the sample exhibit projects must include the following:

(i) Demonstration of the following stages: design, fabrication
and installation

(ii) A total value (for the design, fabrication and installation
only) between $500,000.00 and
$2,000,000.00, excluding applicable taxes

(iii) The following information:

1. Client information (including the name of the organization or
legal entity and main point of contact
2. Completion date of the exhibit
3. The cost of the design, fabrication and installation only
4. The target audience
5. A detailed description of the objective of the project
6. Two (2) or more colour photos or colour photocopies of
photographs of the sample interactive exhibits
7. A description of the interactive nature of the sample
exhibits and the type of interactive or multimedia productions
that were used in the exhibits (such as simulation games,
immersive platforms, architectural projections, etc.)
8. A letter of reference from the identified client(s) for each
sample interactive exhibit project stating the Client's
satisfaction with the project and the proposed Exhibit Designer

F. The Bidder must also provide the Curriculum Vitae (CV) of the
proposed Principal Exhibit Designer with its bid to substantiate
the information provided.

Phase 1 - M.3 Experience of the Firm

The samples provided under this mandatory technical criterion
will be evaluated under the point rated technical criterion
Phase - R.1. If the projects undertaken by the principal exhibit
designer and presented in Phase 1 - M.2 were carried out by the
bidding firm, two (2) other projects MUST be presented in Phase
1 - M.3. In total, four (4) different projects must be presented.

The Bidder must demonstrate that it has provided exhibit
production including exhibit design services, exhibit
fabrication and installation for Exhibit structures similar in
scope to the requirement detailed in Annex A - the Statement of
Work of this solicitation.

In order to demonstrate the above, the Bidder must provide two
(2) interactive exhibit project samples, which were completed by
the Bidder after July 1, 2009.

EACH of the sample exhibit projects must include the following:

(i) Demonstration of the following stages: design, fabrication
and installation

(ii) A total value (for the design, fabrication and installation
only) between $500,000.00 and $2,000,000.00, excluding
applicable taxes

(iii) The following information:

1. Completion date of the exhibit;
2. Cost for the design, fabrication and installation phases only;
3. Target audience;
4. Detailed description of the objective of the project;
5. Location(s) of the exhibit;
6. Two (2) or more colour photos or colour photocopy of photos
of the exhibit.
7. Description of the interactive nature of the exhibit and the
type of interactive or multimedia productions that were used in
the exhibit, such as simulation games, immersive platforms,
architectural projections, etc.

Basis of Selection:

PHASE 1:

The top three (3) ranked bidders achieving the highest number of
points within budget on their proposal will be invited by the
Contracting Authority to submit a preliminary design concept,
which addresses PHASE 2 of the evaluation.

PHASE 2:

The Bidder with the proposal achieving the highest technical
score within budget will be recommended for award of a Contract.

PLEASE GO TO THE BUYANDSELL WEBSITE (WWW.BUYANDSELL.GC.CA) TO
DOWNLOAD A COPY OF THE COMPLETE RFP.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.