1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with t
2. Definition of the Requirement
The Department of Fisheries and Oceans Canada (DFO) has a requirement for a contractor to supply, install and maintain First Aid Kits at their Canadian Coast Guard College (CCGC). The CCGC is a national maritime training institution located in Westmount, Cape Breton, Nova Scotia which employs approximately 200 people and has a core training program with pproximately 200 Officer Cadets. In addition, CCGC offers other training programs which increases the number of attendants on each sites. According to the Canada Labour Code Part II, it is the duty of an employer to provide prescribed first aid supplies. CCGC counts a number of different locations across the College that require these first aid supplies.
3. Tasks
CCGC requires the contractor to supply a total of twenty (22) First Aid Kits located in various sites around the campus. See Appendix A, list of First Aid kits, for reference.
Each First Aid Kits must include consumable first aid supplies as detailed in Appendix B. This list provides examples of first aid supplies currently held in a First Aid kit and may vary depending on the site’s specific requirements.
The contractor is also required to provide updated lists/inventories for each first aid kits throughout the CCGC sites, the contractor is also required to replace consumables, and identify to the contract authority any deficiencies and make recommendations.
The contractor must deliver the items on a monthly basis.
4. Constraints
Work must be completed during normal business hours, from Monday to Friday, between 0800hrs – 1600hrs. For security purposes, the contractor will be escorted on site by security personnel.
There will be no requirement for progress meetings but a monthly inspection of work and supplies delivered will be conducted by the CCGC Representative.
5. Location of Work
The work will take place in all areas of the CCGC at:1190 Westmount Road, Sydney, NS
Access to the loading bay will be granted to the contractor for the duration of the contract. Access to the other areas will be provided as required with an escort provided by the Canadian Coast Guard College or by a CCGC representative.
6. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
Ability to supply and deliver products to the first aid kits identified in “Work Requirements.”
Ability to provide updated lists/inventories for first aid kits, identify deficiencies, and make recommendations.
7. Applicability of the trade agreement(s) to the procurement
None of the trade agreements apply.
8. Justification for the Pre-Identified Supplier
The pre-identified supplier is the only supplier that we are aware of who offers a product which meets all the Minimum Essential Requirements listed above.
9. Government Contracts Regulations Exception(s)
Government Contracts Regulations (GCRs), 6d) only one person or firm is capable of performing the work
10.2.5 Exception (d) sets competitive bidding aside when only one person or firm can do the job. This exception is quite definitive and should be invoked only where patent or copyright requirements, or technical compatibility factors and technological expertise suggest that only one contractor exists. This exception should not be invoked simply because a proposed contractor is the only one known to management.
10. Period of the proposed contract or delivery date
The proposed contract is for a period of three (3) months from contract award to March 31, 2021 plus 2 option periods of twelve (12) months each as follow:
From April 1, 2021 to March 31, 2022
From April 1, 2022 to March 31, 2023
11. Cost estimate of the proposed contract
The total estimated value of the contract shall not exceed $13,043.48 excluding all applicable taxes.
12. Name and address of the pre-identified supplier
Cintas Canada Limited, First Aid & Safety
33 Lakeside Park Drive, Halifax
Nova Scotia, B3T 1M4
13. Supplier’s right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the services described herein, may submit a Statement of Capabilities in writing to the Contracting Officer identified in this Notice (See below) on or before the closing date. The Statement of Capabilities must clearly demonstrate how the supplier meets the requirement described herein.
14. Closing date for a submission of a statement of capabilities
The closing date and time for accepting written statements of capabilities challenging this requirement, is
January 25, 2021 at 2:00p.m. (EST). As it is intended to proceed in a timely manner, responses received after the closing date will not be considered.
15. Inquiries and statements of capabilities are to be directed to:
Should you have any questions concerning this requirement, please contact the identified Contracting Officer via email. Note the DFO file number, the Contracting Officer’s name and the closing date of the ACAN must appear in the email subject line. Documents may be submitted in either official language of Canada.
Meenu Bhatia
Contracting Officer, Procurement Hub – Ottawa Office
Fisheries and Oceans Canada
200 Kent Street, Ottawa, Ontario K1A 0E6Telephone: (613)-298-4795E-mail: M••••••••@•••••••.••.ca
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
The purpose of this ACAN is to signal the government's intention to award a contract for the replenishing of first aid supplies as they are expended. Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the 15 calendar day posting period.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
If other potential suppliers submit a statement of capabilities during the fifteen (15) calendar day posting period that meet the requirements set out in the ACAN, the government will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.
If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.
Statement of Capabilities received on or before the closing date will be considered solely for the purpose of deciding whether or not to conduct a competitive procurement. Information provided will be used by DFO for technical evaluation purposes only, and will not to be construed as a proposal. Your written Statement of Capabilities must provide sufficient evidence that demonstrates it is capable of fulfilling the Fisheries and Oceans-North Coast, Resource Management(Sector)’s requirement. Suppliers who submit a Statement of Capabilities prior to the closing date and time will be notified in writing as to the Department’s decision whether it will continue with the aforementioned procurement, or proceed to a full bid solicitation process.
