ACAN
Description
Trade Agreement: NAFTA / CFTA /WTO-AGP, FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Limited tendering
Non-Competitive Procurement Strategy: Absence of tenders in response to an open or selective call for tenders.
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Chatter Creek Mountain Lodges
2850 Bush River Road
Golden, B.C. Canada
V0A 1H1
Nature of Requirements:
Advance Contract Award Notice
Accommodations and Training Facility
1. Advance Contract Award Notice
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Definition of the Requirement
The Department of National Defence has a requirement to provide accommodations and a training Facility for Canadian Armed Forces members participating in cold climate training in Canada’s western mountain range.
A copy of the Statement of Work can be acquired through the contact in paragraph 13.
3. Criteria for Assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the Evaluation Criteria.
Training facility
For each training period, the Offeror must provide exclusive use to CAF members for the following:
a. A backcountry ski area with elevation reaching up to 10,000 feet Mean Sea Level (MSL);
b. A minimum of 200 square kilometers of skiable mountain terrain to include below tree line, alpine and glacier terrain for alpine touring ski mountaineering;
c. An outdoor setting for controlled live small arms weapons training, however with no requirement for a range;
d. A training area that includes a complex terrain, not suitable for walking, that will require the use of climbing techniques;
e. A training facility with projected snow conditions to support alpine touring ski mountaineering and avalanche training;
f. One classroom including whiteboard, computer/projection system capable of supporting PowerPoint and video files, and tables and chairs for up to 40 CAF members available from 0800-2100hrs daily;
g. Classrooms and training facility to support the Canadian Avalanche Association (CAA) Avalanche Rescue and Awareness Training;
h. Access to ski tuning facility with bench equipment, adjustment tools, and waxing hardware for instructional sessions for up to 40 CAF member during instruction and bench demonstrations;
i. Access to a room designated for first aid medical support, containing a minimum of one table and all related medical equipment in support of Workers’ Compensation Board Occupational First Aid (WCB OFA) Level 3;
j. Access to a laundry room inside the facility that contains at least two serviceable washers and three serviceable dryers for individual loads;
k. Access to weather plot instrumentation for weather advisory information. Weather plot equipment must be in accordance with CAA Observation Guidelines and Recording Standards;
l. Access to a personal equipment storage area, minimum size 150 square feet that can accommodate equipment for up 40 CAF members with 50 liters of equipment per person. The area must provide space as well as hooks to hang equipment in open air for drying purposes;
m. Access to a group equipment storage area, minimum size 100 square feet to store additional equipment such as but not limited to: climbing gear, ruck sacks, duffel bags, and ropes. The area must provide space as well as hooks to hang equipment in open air for drying purposes;
n. Access to a vehicle maintenance tool and equipment storage area, minimum size 50 square feet that can store vehicle tools, spare parts and other minor vehicle equipment. This storage area must have direct access to an outdoor area that a high-mobility SUV can maneuver close to;
o. Access to minor and pneumatic tools for vehicle and equipment repair, including at least an arc or Metal Inert Gas (MIG) welder, acetylene torch and impact drivers. This equipment can be located in a separate room or in the same space with the requirement covered by paragraph 4.1(n);
Accommodations: The Offeror must provide up to 20 double occupancy rooms to accommodate up to 40 CAF members for each training period. Each room must have its own washroom facility. The exact number of personnel will be confirmed 60 calendar days prior to each training event with the exception of the initial contract period.
A laundry room: Must be located inside the facility that contains at least two serviceable washers and three serviceable dryers for individual loads;
Janitorial Services: The Offeror must provide janitorial services for the accommodation
facility. Janitorial services must be provided a minimum of three times per week, during week days, between the hours of 0900hrs and 1600hrs local time.
Meals: The Offeror must provide three served meals per day (breakfast, lunch, dinner), and a late snack for up to 40 CAF members during each training period.
All meals services must be provided in accordance with the standard, meal requirements
(Appendix 1) and the standard portion size per meal.
The Offeror must provide the proposed menu to DND for approval, no less than fifteen days prior to the commencement of a training event.
All breakfast and dinner meals must be served by the Offeror at a dining facility which is part of the accommodations facility.
The Offeror must also be able to provide lunches in a disposable and transportable individual container. DND will advise the Offeror no less than 48 hours in advance for any packed lunch meal requirements.
Late snacks can be set out and made available to personnel following the dinner service, and must be left out in the kitchen facility for self-serve by CAF members.
Transport between lodge facility and mountain area: Offeror must provide transportation for up to 40 CAF members on the snow cat vehicles to the accommodation facility for the entire training period. Exact point of pick-up and drop off and timings will be confirmed on site by the identified technical Authority (TA). Snow cat trails must be usable prior to DND arriving in location.
Snowmobiles: Daily access to four snowmobiles, including fuel, recovery and maintenance.
4. Applicability of the trade agreement(s) to the procurement.
This procurement is subject to the following trade agreements(s):
North American Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement
(CCFTA), World Trade Organization Agreement on Government Procurement (WTO-AGP), the Canadian Free Trade Agreement (CFTA), the Canada-Peru Free Trade Agreement CPFTA), the Canada-Columbia Free Trade Agreement (CColFTA), the Canada-Panama Free Trade Agreement (CPanFTA), the Canada-Honduras Free Trade Agreement (CHFTA), and the Canada- Korea Free Trade Agreement (CKFTA).
5. Justification for the Pre-Identified Supplier:
In the absence of tenders in response to an open or selective call for tenders, Chatter Creek
Mountain Lodges is being requested to submit a proposal as they have provided similar services in the past.
6. Government Contracts Regulations:
Bids were solicited in accordance with the GCRs Section 7 a. under previous solicitation W6399-18-KE58.
7. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the:
Canadian Free Trade Agreement (CFTA) Articles 513(1)(a)(i);
North American Free Trade Agreement (NAFTA) Article 1016(2)(a);
WTO-AGP Article XIII 1 a.; and
CETA Article 19.12 1.a. (i ).
8. Period of the proposed contract or delivery date:
The proposed Standing Offer is for a period of three (3) initial years from the date of contract award with two (2) one-year option period.
9. Cost estimate of the proposed Standing Offer:
The estimated value of the Standing Offer including options, is $980,000.00 (Applicable
Taxes included).
10. Name and address of the pre-identified supplier:
Chatter Creek Mountain Lodges
2850 Bush River Road
Golden, B.C. Canada
V0A 1H1
11. Suppliers right to submit a statement of capabilities:
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12. Closing date for a submission of a statement of capabilities:
The closing date for accepting statement of capabilities is 27 December 2018, 1400hrs EST.
13. Inquiries and submission of statements of capabilities.
Inquiries and statements of capabilities are to be directed to:
Joyce Harper
Procurement Authority DLP 6-2-2,
Directorate of Land Procurement
Department of National Defence
101 Colonel By Drive
Ottawa, ON, K1A 0K2
Telephone: 613-949-4819
Email address: j••••••••@••••••.••.ca
Delivery Date: Early February 2019
