IBF - Agriculture et Agroalimentaire Canada - Harrow, Ontario

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements:

NOTICE OF PROPOSED PROCUREMENT

Energy Savings Program - Federal Building Initiative (FBI) Program
Agriculture and Agri-Food Canada (AAFC) Greenhouse and Processing Crop Research Facility, Harrow, Ontario
EP959-191022

IMPORTANT NOTICE TO BIDDERS

DATA ROOM - PWGSC FTP SITE
Relevant information about this specific project is available from PWGSC - Harrow FBI FTP site. ESCOs interested in participating the site visit will be given access to the FTP site by submitting a written request to the Contracting Authority.

Requirement

1. Public Works and Government Services Canada (PWGSC) is inviting Energy Service Companies (ESCos) to submit proposals for the provision of professional and construction services, financing, training and monitoring associated with the implementation of energy efficiency improvements for Agriculture and Agri-Food Canada (AAFC) Greenhouse and Processing Crop Research Facility, Harrow, Ontario. The Proposal shall address all the buildings at this facility and the exterior elements of the sites. The proposal must be in accordance with the terms and conditions set out in this Request for Proposal (including all Supplementary Conditions, General Instructions, Proposal Requirements and Evaluation, Supplementary Conditions, General Conditions, and Annexes and Appendixes).

2. The ESCo’s proposal must respond to the following goals:
a. Upgrade the facility and its systems to reduce:

• GHG emissions
• Consumption of electricity, fossil fuels and water;
• Electrical Demand;

b. Improve or maintain the current level of occupant comfort in the facility in terms of amount of ventilation, thermal comfort, and indoor air quality;
c. Provide training and new operating guidelines required to maintain the reduced energy consumption; and
d. Provide monitoring services to document energy savings.
e. The purpose of this solicitation is to retrofit the AAFC Greenhouse and Processing Crop Research Facility and its systems to reduce energy consumption and GHG emissions. The cost of the guaranteed portion of the project will be limited to a maximum of the value of 120 months of energy savings above which the ESCo must identify the capital cost contribution required to complete the project.

The ESCo must arrange the funding of this project and payments made by Canada will be in accordance with requirements detailed in this Request for Proposal (RFP). This RFP should be thoroughly understood by the ESCo before submitting a proposal.

3. This procurement is covered under the provisions of the Canadian Free Trade Agreement (CFTA).

Period of the Contract
The period of any resulting Contract will be for a period of ten (10) years.

SITE VISITS
1. MANDATORY SITE VISIT
It is mandatory that the ESCo or a representative of the ESCo visit the work site and examine all building structures and equipment, review drawings, review utility consumption and demand and/or metering information, familiarize themselves with the special purpose areas conditions and limitations, existing operations and maintenance protocols, existing space comfort conditions, and review any additional information made available by Canada.

Arrangements have been made for a site visit to be held in AAFC’s Greenhouse and Processing Crop Research Facility, Harrow, Ontario. This site visit will be held on September 6, 2018. The site visit will begin at 9:30 am EDT. All those participating are asked to report to main lobby of the Harrow Laboratory for security access to the facility. Photo identification must be provided on the day of the visit.

ESCos should communicate with the Contracting Authority no later than August 28, 2018 to confirm attendance and provide the name(s) and date of birth of the person(s) who will attend. ESCos will be required to sign an attendance sheet. ESCos who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive.

Safety boots must be worn in the central plant visits.
Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.

2. OPTIONAL SITE VISIT
Two additional individual site visits (1 full day each - 8 regular working hours) may be accommodated based on schedule to be determined during the mandatory site visit. During the individual site visit the requirements outlined in this bid solicitation document will be reviewed and questions from potential ESCos with regard to the particulars set forth in this RFP will be answered as outlined in paragraph below.
Schedule of optional site visits:
Site Visit 1: September 17-21
Site Visit 2: October 1-5
Any clarifications or changes to the bid solicitation resulting from the individual site visits will be included as an amendment to the bid solicitation.
Safety boots must be worn in the central plant visits.

Security Requirement

The following security requirement (SRCL and related clauses) applies and form part of the Contract.
1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.

3. The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.
4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.
5. The Contractor/Offeror must comply with the provisions of the:
a) Security Requirements Check List and security guide (if applicable), attached at Annex B;
b) Industrial Security Manual (Latest Edition).

Selection Process
The Selection Process has three (3) phases:
A) Phase 1 - Mandatory Requirements;
B) Phase 2 - Rated Proposal; and
C) Phase 3 - Basis of Selection.

Phase 1 - Mandatory Requirements
Proposals will be examined to determine their compliance with the following MANDATORY requirements:
(a) Bidders must be pre-qualified by Natural Resources Canada (NRCan) under the Federal Buildings Initiative (FBI) program;
(b) Bidders must attend the mandatory site visit and sign the attendance form;
(c) Bidders proposed Improvements must include the following mandatory requirements:

• A core program that will provide a reduction in current GHG emissions by 40% from the selected base year for the AAFC Harrow Research Facility.

(d) Bidders must complete, sign and submit the following: Appendix ?K?, entitled ?Declaration/Certifications Form? If the required form has not been received by the time the evaluation of proposals is completed, Canada will inform the bidder of a time frame within which to provide the information. Failure to provide the form within the time frame specified will render the proposal non-responsive.
(e) Bidders must submit documentation demonstrating the project financing of the proposed scope of work in the Proposal, from the proposed Lender for the project. Failure to provide the required documentation with the bid will render the proposal non-responsive.
Documentation must include a detailed and dated letter from their Lender, demonstrating at a minimum the:

• The project name identified by the Lender
• The amount of financing available
• The validity period of the financing offer by the Lender
• The specified term of the financing
• The rate of financing for all lending terms, (Fixed and variable rates)
• The conditions for early prepayment in whole or in part of the financing
• The fees associated with establishment of financing for the project
• The financing documentation signed by the Lender

(f) Integrity Provisions - Associated Information
Bidders, who are incorporated, including those submitting proposals as a joint venture, must provide a complete list of names of all individuals who are currently directors of the bidder. Bidders submitting proposals as sole proprietorship, including those submitting proposals as a joint venture, must provide the name of the owner. Bidders submitting proposals as societies, firms or partnerships do not need to provide list of names. If the required names have not been received by the time the evaluation of proposals is completed, Canada will inform the bidder of a time frame within which to provide the information. Failure to provide the names within the time frame specified will render the proposal non-responsive.

FAILURE TO MEET THE MANDATORY REQUIREMENTS WILL RENDER THE PROPOSAL AS NON-RESPONSIVE AND NO FURTHER EVALUATION WILL BE CARRIED OUT.

Phase 2 - Rated Proposal
Phase 2 will evaluate the responsive proposals (i.e. proposals meeting all mandatory requirements listed above), and award points. The points attributed to the Proposal will be based on the relative weighting factor and the evaluation criteria as detailed below. A rating from zero to ten (10) points will be assigned for each of the evaluation criteria

Threshold per Criteria
A proposal receiving less than sixty percent (60%) of the available points in each of the Project Management and Technical Information sections as detailed below will be deemed non-responsive and will be given no further consideration.

Phase 3 - Basis of Selection
The Basis of Selection for contract award for this requirement is the highest total scoring responsive proposal in accordance with the rated criteria detailed below.

The Total Score will be established as follows:

Project Management Rating x 30% = Project Management Score (Points)
Technical Information Rating x 40% = Technical Information Score (Points)
Financial Information Rating x 30% = Financial Information Score (Points)
Total Score (maximum 100 Points)

BIDDERS WILL NOT BE REIMBURSED FOR THE COST OF RESPONDING TO THIS REQUEST FOR PROPOSAL.

Enquiries
All enquiries regarding this requirement must be submitted in writing to the Standing Offer Authority:
Maquiling, Amalia
Fax No. - (819) 956-5227
E-mail - a••••••••@••••••••.••.ca

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.