IBF - MDN Gagetown

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Suppliers on permanent list or able to meet qualification requirements
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements:

his NPP Amendment 011 is raised to correct the time zone from EST to EDT

This NPP Amendment 010 is raised to modify the solicitation closing date from October 29, 2021 to November 2, 2021 at 2pm EST.

Solicitation Amendment 009 is raised to respond to a question from the industry and to modify Appendix I - Detail for Energy Measure.

Solicitation Amendment 008 is raised to modify the solicitation closing date from October 22 2021 to October 29 2021 at 2pm EDT.

Solicitation Amendment 007 is raise to respond to a question from the Industry.

Solicitation Amendment 006 is raised to modify the solicitation closing date from October 15 2021 to October 22 2021 at 2pm EDT.

Solicitation Amendment 005 is raised to modify the response to question #10 issued in Solicitation Amendment 004.

Solicitation Amendment 004 is raised to Respond to questions from the Industry, to modify section PRE 1 - Overview of Selection Process - Phase 1 - Mandatory Requirements, to modify GC28 - Payment, to modify section GC29 - Financing, to modify Appendix A - Definitions and Acronyms, to modify Appendix F - Monthly Reporting Requirements and to modify Appendix I - Detail for Energy Measure.

Solicitation Amendment 003 is raised to modify the solicitation closing date from September 27 2021 to October 15 2021 at 2pm EDT.

Solicitation Amendment 002 is raised to Modify PRE 1 - Overview of Selection Process - Phase 1 Mandatory Requirements, Respond to questions from the Industry, Modify Appendix A - Definitions and Modify Appendix C- Determination of Invoices.

Solicitation Amendment 001 is raised to modify the solicitation closing date from August 30 2021 to September 27 2021 at 2PM EDT.

NOTICE OF PROPOSED PROCUREMENT

Energy Savings Program - Federal Building Initiative (FBI) Program
Solar Energy Installation - DND 5th Canadian Division Support Base (5 CDSB) Gagetown,
Oromocto, New Brunswick
EP959-21-1892

IMPORTANT NOTICE TO BIDDERS

PWGSC FTP SITE

Relevant information about this specific project is available from PWGSC - DND Gagetown FBI FTP site. ESCos interested in participating the Mandatory Bidders’ Conference will be given access to the FTP site by submitting a written request to the Contracting Authority.

Requirement

1. Public Works and Government Services Canada (PWGSC) is inviting Energy Service Companies (ESCos) to submit proposals for the provision of professional and construction services, financing, training, maintenance and monitoring associated with the implementation of a solar energy installation at the DND 5th Canadian Division Support Base (5 CDSB) Gagetown Facility, located in Oromocto, New Brunswick. The Proposal shall address implementation of a solar energy production system at the two (2) land parcels and the associated electrical substation (building B23) located within the Facility. The proposal must be in accordance with the terms and conditions set out in this Request for Proposal (including all Supplementary Conditions, General Instructions, Proposal Requirements and Evaluation, Supplementary Conditions, General Conditions, and Annexes and Appendixes).

2. The ESCo’s proposal must respond to the following goals:

a. Upgrade 5 CDSB Gagetown Facility to:

• Install an onsite solar energy generation solution targeting 5MW;
• Offset GHG emissions;
• Reduce consumption of electricity;

b. Provide training and new operating guidelines required to maintain system functionality;
c. Provide monitoring services to document energy savings and power quality; and
d. Limit the cost of the guaranteed portion of the project to a maximum of the value of 300 months of energy savings above which the ESCo must identify the Capital Cost Contribution required to complete the project (if a Capital Cost Contribution is required).

The ESCo must arrange the funding of this project and payments made by Canada will be in accordance with requirements detailed in this Request for Proposal (RFP). This RFP should be thoroughly understood by the ESCo before submitting a proposal.

3. This procurement is covered under the provisions of the Canadian Free Trade Agreement (CFTA).

Period of Contract

The period of any resulting Contract will be for a period of twenty five (25) years.

Bidders’ Conference and Meeting with Facility Management

1. Mandatory Bidders’ Conference

It is mandatory that the ESCo or a representative of the ESCo attend the Bidders’ conference which will be held on July 22nd 2021 using the MS Teams application. The conference will begin at 1PM EDT. The scope of the requirement outlined in the bid solicitation will be reviewed during the conference and questions will be answered.

ESCos should communicate with the Contracting Authority no later than July 21st at 2PM EDT to confirm attendance and to provide the name(s) and email addresses of the person(s) to attend. ESCos will be required to sign an attendance sheet. ESCos who do not attend the mandatory Bidders’ Conference or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive.

2. Meeting with Facility Management

Due to on-going provincial and municipal restrictions related to COVID-19, no Optional Site Visit will be accommodated for this solicitation. Alternatively, each Bidder will be permitted to individually attend one (1) virtual meeting, for a duration of one (1) hour, with the facility management of 5 CDSB Gagetown, the Contracting Authority and the Technical Authority. Bidders who wish to view the Facility may do so by accessing photos of the Facility, which have been uploaded to the PWGSC FTP Site (See GI 22).

The meeting with facility management will be organized, upon request, by the Contracting Authority and will be hosted via MS Teams application.
Bidders who wish to attend a meeting with facility management must submit a request to the Contracting Authority at least one (1) week in advance of the proposed date. Requests for a meeting with facility management are subject to PSPC approval and must include the following information, at a minimum:

• Names and email addresses of ESCo’s attendees
• Proposed time and date of the meeting
• Agenda of proposed topics and/or questions

During the meeting with facility management, questions from potential ESCos with regard to the particulars set forth in this RFP will be answered as outlined in the paragraph below.

Any clarifications or changes to the bid solicitation resulting from the meeting with facility management will be included as an amendment to the bid solicitation.

Security Requirement

The following security requirement (SRCL and related clauses) applies and form part of the Contract.

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC.

3. The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP, PWGSC.

5. The Contractor/Offeror must comply with the provisions of the:

a) Security Requirements Check List and security guide (if applicable), attached at Annex B;

b) Industrial Security Manual (Latest Edition).
Selection Process

The Selection Process has three (3) phases:

A) Phase 1 - Mandatory Requirements;
B) Phase 2 - Rated Proposal; and
C) Phase 3 - Basis of Selection.

Phase 1 - Mandatory Requirements

Proposals will be examined to determine their compliance with the following MANDATORY requirements:

(a) Bidders must be pre-qualified by Natural Resources Canada (NRCan) under the Federal Buildings Initiative (FBI) program;

(b) Bidders must attend the Mandatory Bidders’ Conference and sign the attendance form;

(c) Bidders proposed Improvements must include the following mandatory requirements:

• A core program that will provide a solar energy generation solution targeting 5MW for DND 5 CDSB Gagetown;
• A core program that will fully integrate the solar energy installation with the existing base electrical infrastructure;
• A core program that will provide all controls and management software to manage the solar energy installation;
• A core program that will provide a method for Canada to actively monitor the installation’s operation (for example, Status output, errors warnings etc.). This can be achieved via local LAN connections, external website or remote connection;
• A core program that will provide a standard 5-foot pedestrian access restriction fence, complete with access gates for pedestrian and vehicle entry;
• A core program that will allow for the implementation of recommendations resulting from a Stormwater Management Plan (SMP), to be provided by Canada;
• A core program that will allow for the creation and delivery, to PSPC, of an Environmental Management Plan (EMP), as per Annex A, General Scope and Conditions of Work, section 6;
• A core program that will achieve the Commencement Date, with the full 5MW available for Commercial Operations, at the latest of January 1, 2025;
• A core program that will provide a reduction in current GHG emissions by 40% from the selected base year for 5 CDSB Gagetown; and
• A core program that will achieve the minimum percentage of Indigenous Procurement Content Certification, as per GC 6.

(d) Bidders must complete, sign and submit the following: Appendix ?K?, entitled ?Declaration/Certifications Form? If the required form has not been received by the time the evaluation of proposals is completed, Canada will inform the bidder of a time frame within which to provide the information. Failure to provide the form within the time frame specified will render the proposal non-responsive. Providing the required from is a mandatory requirement for the award of a contract.

(e) Bidders must submit documentation demonstrating the project financing of the proposed scope of work in the Proposal, from the proposed Lender for the project. Failure to provide the required documentation and the table with the bid will render the proposal non-responsive.

Documentation must include a detailed and dated letter from their Lender, demonstrating at a minimum the following information:

• The project name identified by the Lender
• The amount of financing available
• The validity period of financing offer by the Lender
• The specified term of the financing
• The rate if financing for all lending terms, (Fixed and Variable rates)
• The conditions for early repayment in whole or in part of the financing
• The fees associated with establishment of financing for the project
• The financing documentation signed by the Lender

(f) Integrity Provisions - Associated Information

Bidders, who are incorporated, including those submitting proposals as a joint venture, must provide a complete list of names of all individuals who are currently directors of the bidder. Bidders submitting proposals as sole proprietorship, including those submitting proposals as a joint venture, must provide the name of the owner. Bidders submitting proposals as societies, firms or partnerships do not need to provide list of names. If the required names have not been received by the time the evaluation of proposals is completed, Canada will inform the bidder of a time frame within which to provide the information. Failure to provide the names within the time frame specified will render the proposal non-responsive. Providing the required names is a mandatory requirement for the award of a contract.

FAILURE TO MEET THE MANDATORY REQUIREMENTS WILL RENDER THE PROPOSAL AS NON-RESPONSIVE AND NO FURTHER EVALUATION WILL BE CARRIED OUT.

Phase 2 - Rated Proposal

Phase 2 will evaluate the responsive proposals (i.e. proposals meeting all mandatory requirements listed above), and award points. The points attributed to the Proposal will be based on the relative weighting factor and the evaluation criteria as detailed below. A rating from zero to ten (10) points will be assigned for each of the evaluation criteria

Threshold per Criteria

A proposal receiving less than sixty percent (60%) of the available points in each of the Project Management and Technical Information sections as detailed below will be deemed non-responsive and will be given no further consideration.

Phase 3 - Basis of Selection

The Basis of Selection for contract award for this requirement is the highest total scoring responsive proposal in accordance with the rated criteria detailed below.

The Total Score will be established as follows:

Project Management Rating x 30% = Project Management Score (30 Points)
Technical Information Rating x 30% = Technical Information Score (30 Points)
Financial Information Rating x 40% = Financial Information Score (40 Points)
Total Score (maximum 100 Points)

BIDDERS WILL NOT BE REIMBURSED FOR THE COST OF RESPONDING TO THIS REQUEST FOR PROPOSAL.

Enquiries

All enquiries regarding this requirement must be submitted in writing to the Contracting Authority:

Philip Cowell
Email: p••••••••@••••••••.••.ca

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.