Invitation to Qualify – Lease Administration Provider
About Farm Credit Canada (FCC): FCC is Canada’s leading agriculture lender, with a healthy portfolio of more than $30 billion. Our employees are dedicated to the future of Canadian agriculture and its role in feeding an ever-growing world. We provide flexible, competitively priced financing, management software, information and knowledge specifically designed for the agriculture and agri-food industry. Our profits are reinvested back into agriculture and the communities where our customers and employees live and work. For more information, visit www.fcc.ca.
ITQ Scope: FCC currently utilizes an external partner to manage its lease financing business and current lease portfolio which services the Canadian agricultural new and used equipment market. FCC has 2400 active leases, totaling $268.3 million. FCC and its external partner share the goal of providing a seamless, secure and efficient lease administration process for FCC’s customers.
The contract between FCC and its current external partner is nearing its expiration date. As such, this ITQ is intended to allow FCC to assess whether other potential lease administration providers have capabilities and qualifications that would meet its expectations and determine whether FCC will conduct an RFP for its next leasing administration contract.
Expected Capabilities and Qualifications: FCC will expect its leasing administration partner to have existing capacity and experience providing:
a) Leasing administration services (preferably for the Canadian agricultural equipment market) on a nation-wide basis and in both official languages. Leasing administration includes:
management of the lease documentation process,
registration and discharge of security,
disbursements,
management and execution of the trade-up, early termination, buyout and expiry processes,
collection, record management and accounting for all lease payments, tax payments and lease insurance premium payments,
sending out lease payment notices, and
customer’s first point of contact for payment arrears
b) Technology systems required to operate the lease financing business.
c) Accurate and timely reporting on the lender’s lease portfolio.
d) Quality customer service to customers across Canada, through communicating directly with
equipment dealers and customers on the lender’s behalf.
e) Consulting services in connection with lease financing products, processes, services and the
leasing industry in Canada.
ITQ Schedule:
ITQ release date: June 22nd, 2017
Vendor questions accepted until: June 28th, at 12:00 Noon
Vendor expressions of interest to respond to ITQ by: June 30th at 5:00 PM
Responses to vendor questions provided by: June 30th at 5:00 PM
ITQ closing date and time: July 6th, 2017 at 12:00 Noon.
Note: All times are CST - Saskatchewan
Vendor expressions of interest: Vendors who are interested in responding to the ITQ are expected to notify FCC’s ITQ contact of their interest, via email, prior to the date and time noted in the ITQ schedule.
Note: A written list of FCC’s responses to vendor questions will be distributed only to vendors who have expressed interest in responding to the ITQ, by notifying FCC’s ITQ contact. FCC’s list of responses will not be posted on this website.
Submitting questions and responding to the ITQ: Capable vendors who are interested in responding to the ITQ are invited to submit a statement of qualifications (SOQ) for FCC’s consideration. Additionally, interested vendors may submit clarification questions for the purpose of submitting a SOQ to FCC.
Questions and SOQ submissions must be directed to FCC’s ITQ contact before the dates and times specified in the ITQ schedule.
SOQ Format: The SOQ is expected to include:
Company contact person and information
A brief company profile outlining organizational capacity and details that are relevant to this ITQ, such as ownership structure, headquarters or relevant regional offices, workforce details, business volume, lines of business or areas of expertise.
A direct and detailed description of how the vendor meets each of the items (“a” to “e”) outlined in the expected capabilities and qualifications section of this ITQ notice.
A list of business references (preferably at least three), detailing relevant experience to support the vendor’s described capabilities and qualifications, including:
Client company name, description (e.g. location, size, industry, etc.) and contact person
A description of the nature and duration of the business relationship and services provided
Note: Any SOQ response that FCC deems does not include sufficient detail to allow FCC to assess a vendor’s qualifications and capabilities may be removed from consideration, at FCC’s sole discretion.
SOQ Evaluation: FCC will assess each SOQ that it receives to determine, in its sole discretion, whether the vendor sufficiently meets the expected capabilities and qualifications. FCC will reserve the right to request additional information, in any form, from any vendor that it receives an SOQ from to aid in its assessment. Each vendor that submits an SOQ will be advised of the outcome of the ITQ process, once determined by FCC.
FCC ITQ Contact: All questions, expressions of interest and SOQ’s in response to this ITQ are to be submitted to:
Mike Humble
Corporate Procurement Manager
Farm Credit Canada
p••••••••@•••.ca
