INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
AS TO THE AVAILABILITY OF SPACE FOR LEASE
IN THE TOWN OF AJAX, ONTARIO
FILE NUMBER 532476
Public Services and Procurement Canada (PSPC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:
Section A: Lease Components
a lease term of five (5) years, commencing on or about June 1, 2017, plus options to extend the lease for two (2) additional periods of two (2) years each;
approximately 225.0 usable square metres (um2) of contiguous office space and four (4) secured parking spaces;
the proposed space must be available approximately eighteen (18) weeks prior to the above-noted lease commencement date so all space may be prepared for occupancy;
the proposed space should satisfy or be capable of satisfying the following criteria:
1. be located within 500 metres of a public transit stop with regular service and have municipal sidewalks leading from the transit stops to the building;
2. be within 500 metres of private/public parking (excluding street parking);
3. the four (4) secured parking spaces must be provided 24/7 either in the building or in a secure compound;
4. be fully accessible to persons with a disability;
5. must be zoned appropriately and located in an office, retail, commercial or a light industrial type building;
6. the space must be contiguous, unobstructed and at grade or above;
7. be suitable for efficient design and use;
8. the surrounding adjacent lands and buildings must be compatible with the use;
the proposed space must be located in the municipality boundaries of Ajax (the geographical boundaries include sites on either side of the roads) as follows:
North: Concession 5
South: Lake Ontario
East: Lakeridge Road
West: Church Street
on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PSPC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F.
Note: PSPC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.
Section B: Responses
Interested parties are requested to submit their response to this EOI in writing to the following address:
Public Services and Procurement Canada
10th Floor – 4900 Yonge Street
Toronto, Ontario M2N 6A6
Attention: Patrick Case - Senior Advisor, Leasing
or by facsimile to 416-512-5544
or by email to the contact listed below in Section F.
Please indicate File No. 532476 on all correspondence.
Section C: Responses Requested by
As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by March 30, 2016. Any response received after this date may not be considered.
Section D: Information Provided by Interested Parties or Agents of Interested Parties
Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PSPC with a letter authorizing them to do so.
Section E: Security Requirement
If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the Reliability Status level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PSPC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/PSPC at http://ssi-iss.tpsgc-pwgsc.gc.ca/. Please contact the person listed in Section F to initiate the security clearance process.
Section F: Additional Information
For more information, please contact Patrick Case, Senior Advisor, Leasing, by phone at 416-512-5543 or by email to: p••••••••@••••••••.••.ca.
Section G: List of Available Space
This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.
Section H: Not a Solicitation Process
Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PSPC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PSPC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PSPC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.
