Public Advertisement for an Expression of Interest (EOI)
INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
AS TO THE AVAILABILITY OF SPACE FOR LEASE
IN THE CITY OF CHARLOTTETOWN, PRINCE EDWARD ISLAND
FILE NUMBER 81000600
Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:
Section A: Lease Components
a lease term of approximately eight (8) years, commencing on or about June 1, 2018, plus option to extend the lease for one (1) additional period of five (5) years;
approximately 477.0 usable square metres (um2) of contiguous office space.
approximately 17.0 usable square metres (um2) of storage space. Storage space does not need to be contiguous with the office space however, it must be within the same building.
the proposed space must be available approximately sixteen (16) weeks prior to the above-noted lease commencement date so all spaces may be prepared for occupancy;
the proposed space may be located in either existing buildings or buildings to be constructed, and should satisfy or be capable of satisfying the following criteria:1. the proposed space must have a window arrangement and configuration that are acceptable to PWGSC;
2. the proposed space must be single continuous block of space on a floor and unobstructed with the exception of 17.0 usable square metres (um2) of storage space;
3. the proposed space must be within an office or commercial building, heavy industrial type buildings and those with industrial space will not be considered;
4. within the office space a floor area of approximately 30.0 usable square metres (um2) must have a floor loading capacity of a minimum of 7.5 kPa. Room location to be determined by PWGSC;
5. the storage space consisting of a floor area of approximately 17.0 usable square metres (um2) must have a floor loading capacity of a minimum of 7.5 kPa. Room location to be determined by PWGSC;
the proposed space must be located in the City of Charlottetown, Prince Edward Island. Buildings located in agricultural, residential, heavy industrial or flood zones will not be considered;
PWGSC may not consider spaces or buildings that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PWGSC’s and/or the intended user’s safety or security requirements, or are not currently properly zoned.
on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.
Section B: Responses
Interested parties are requested to submit their response to this EOI in writing to the following address:
Public Works and Government Services Canada
Attention: Bid Receiving Unit
1713 Bedford Row
Halifax NS B3J 3C9
or by facsimile to 902-496-5016
or by email to the contact listed below in Section F.
Please indicate File No. 81000600 on all correspondence.
Section C: Responses Requested by
As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by February 21, 2017. Any response received after this date may not be considered.
Section D: Information Provided by Interested Parties or Agents of Interested Parties
Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PSPC with a letter authorizing them to do so.
Section E: Security Requirement
If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the Reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/PWGSC at http://ssi-iss.tpsgc-pwgsc.gc.ca. Please contact the person listed in Section F to initiate the security clearance process.
Section F: Additional Information
For more information, please contact Cynthia Livingston, Senior Leasing Officer, by phone at 902-314-4289 or by email to: C••••••••@••••••••.••.ca.
Section G: List of Available Space
This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.
Section H: Not a Solicitation Process
Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.
