INVITATION À SOUMETTRE UNE EXPRESSION D’INTÉRÊT (EDI)

INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
AS TO THE AVAILABILITY OF SPACE FOR LEASE
IN THE CITY OF HALIFAX, NOVA SCOTIA
FILE NUMBER 81000944
Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of space that meets the following criteria:
Section A: Lease Components

a lease term of approximately Ten (10) years, commencing on or about September 1,2019 plus three (3) options to extend the lease for periods of Two (2) years each;
approximately 1285.33 usable square metres (um2) of contiguous office space, and one (1) reserved parking space.
the proposed space must be available approximately Twenty (20) weeks prior to the above-noted lease commencement date so all spaces may be prepared for occupancy;
 the proposed space must be located in either existing buildings or buildings to be constructed and should satisfy or be capable of satisfying the following criteria:

1.  the space must be  contiguous on one floor at grade or street level. Proposed spaces located on floors above grade which are serviced by an operating escalator, along with the elevator, are also acceptable;

2.  due to typical daily client volume, offered space located on floors not directly accessible from street or grade level, primarily in office towers where the means of access to any floor is only by elevator and stairs will not be considered;

3.  the elevator cannot be located more than One Hundred and Fifty (150) metres from the offered space;

4.  the space must be configured to ensure all visitors use one single common main entrance; a secondary entrance for accessibility will not be accepted;
5.  the proposed space must have a minimum clear ceiling height of 2.591 metres and a maximum clear ceiling height of 3.05 metres;
6.  the length of the proposed space must not be more than three (3) times its width; no dimensions of the premises must be less than 7.5 metres;
7.  there must be a minimum of 6 metres spacing of all support columns in all directions in the proposed space;
8.  the Building containing the proposed space must be located in an area of high visibility, as determined solely by PWGSC ;
9.  the Building containing proposed space must have commercial or municipal parking located no more than 500 metres walking distance to the building entrance closest to the potential office space. Walking distance shall be calculated using sidewalks and crosswalks.

10. the proposed space should be within an office or commercial building; industrial type buildings and those with industrial space will not be considered;
11. the Building containing the proposed space must be accessible by public transit. The transit stop must be located no more than 500 metres walking distance from the building entrance closest to the proposed office space. Walking distance shall be calculated using sidewalks and crosswalks. The public transit must be regularly scheduled on weekdays.
12. cleaning is to be performed during the evening hours with the exception of two rooms which will require employee-escorted cleaning during normal business hours.
13. loading dock access which is capable of accommodating a truck with a length of up to eleven (11) metres, a height of 3.56 metres and a width of 3.05 metres. The loading dock must be equipped with an adjustable dock leveler for daily deliveries. Access to a freight elevator capable of carrying pallets of paper must be available for any space above ground level. Interior doorways and the elevator must be capable of accommodating pallets of paper being .762 metres by .762 metres in size.
14. a storage room of 10 usable square metres, and the access route to it, must be capable of supporting pallets of paper being transported and stored within the room. Two full paper storage units approximating .55 metres by .91 metres weighing 320 kilograms each, when fully loaded, may be stored within the room at any one time.
15. the floor must be capable of supporting a room containing equipment measuring 1.52 metres wide by .81 metres deep by 1.54 metres high and weighing approximately 363 kilograms.
16. a bicycle rack capable of holding between Ten (10) and Eighteen (18) bicycles must be provided on the premises.
17. the proposed space must have a window arrangement and configuration that are acceptable to PWGSC;
18. the Server room must be equipped with sufficient HVAC to provide continuous cooling for 24 hours per day, 7 days per week.
19. the physical characteristics of the land and the building and the area and environment surrounding it, including neighboring land uses, should be compatible with PWGSC’s and/or the intended user’s intended use of the accommodation;
20. PWGSC may not consider spaces or buildings that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PWGSC’s and/or the intended user’s safety or security requirements, or are not currently properly zoned.
the proposed space must be located in the city of Halifax and within the following boundaries (the geographical boundaries include sites on either side of the roads):

Commencing at the Armdale Roundabout, easterly on Quinpool Road to Connaught Avenue;
East on Connaught Avenue to Jubilee Road;
Northeast on Jubilee Road to Oxford Street;
Southeast on Oxford Street to Beaufort Avenue;
Southeast on Beaufort Avenue to Inglis Street;
Northeasterly along Inglis Street to Barrington Street;
North along Barrington Street to Hollis Street;
Hollis Street to Terminal Road;
East on Terminal Road to Lower Water Street;
North along Lower Water Street to Upper Water Street;
North on Upper Water Street to Purdys Lane;
Follow Purdys Lane to Upper Water Street;
North on Upper Water Street to Barrington Street
North on Barrington Street to Highway 111;
Highway 111 to Highway 2 (Bedford Highway);
Highway 2 (Bedford Highway) to Joseph Howe Drive;
Joseph Howe Drive to Dutch Village Road;
Along Dutch Village Road to Joseph Howe Drive;
Joseph Howe Drive to the Armdale Roundabout.

on or before the lease commencement date, the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;
Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.
Section B: Responses
Interested parties are requested to submit their response to this EOI in writing to the following address:
Public Works and Government Services Canada
P.O. Box 2247
Halifax NS
B3J 3C9
or by facsimile to 902-496-5016
or by email to the contact listed below in Section F.
Please indicate File No. 81000944 on all correspondence.
Section C: Responses Requested by

As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide their response by (07/26/2018). Any response received after this date may not be considered.

Section D: Information Provided by Interested Parties or Agents of Interested Parties
Information provided by interested parties or agents of interested parties should include the file number, the location and municipal address of the building, current zoning, specific location of space within the building, measured area of space, architectural drawings identifying the proposed space with washrooms, exits and other design elements, private/public parking facilities, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.
 Section E: Security Requirement

If this EOI results in a future tender process, the building owners of the proposed spaces will have to hold a valid security clearance at the Reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/ PWGSC at http://ssi-iss.tpsgc-pwgsc.gc.ca. Please contact the person listed in Section F to initiate the security clearance process.

Section F: Additional Information
For more information, please contact Sid Rahey by phone at 902-441-4782 or by email to:  s••••••••@••••••••.••.ca.

Section G: List of Available Space

This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.
Section H: Not a Solicitation Process
Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. The information provided through this EOI may be included in a source list of available space and PWGSC may issue an invitation to tender for other leasing requirements based on this information, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.