INVITATION À SOUMETTRE UNE EXPRESSION D’INTÉRÊT (EDI) DANS LA MUNICIPALITÉ RÉGIONALE D’HALIFAX

INVITATION TO SUBMIT AN EXPRESSION OF INTEREST (EOI)
IN THE HALIFAX REGIONAL MUNICIPALITY
FILE NUMBER 522329

Public Works and Government Services Canada (PWGSC) is asking interested parties to provide information for a potential lease of office space and storage space that meets the following criteria:

Section A: Lease Components

? a lease term of approximately ten (10) years, commencing on or about September 1, 2016, plus an option to extend the lease for one(1) additional period of five (5) years;

? approximately 7,551 usable square metres (um2) of contiguous office space, 300 um2 of contiguous storage space, 140 um2 of contiguous special storage space and two (2) parking spaces;

? the proposed space must be available approximately nine (9) months prior to the above-noted lease commencement date so all spaces may be prepared for occupancy;

? the proposed space should satisfy or be capable of satisfying the following criteria:

1. The building containing the proposed space must be served by regularly scheduled public transit with service scheduled at least once approximately every half hour during peak times (Monday to Friday, 6:30 a.m. to 9 a.m. and also 3:30 p.m. to 6 p.m.) and at least once approximately every hour during non-peak hours throughout the day. A public transit stop must be available within approximately 500 metres of the building containing the proposed space measured by sidewalk and crosswalk routes.

2. The proposed space must be contiguous space without obstruction on a floor and the floors containing the proposed space must be consecutive floors. The proposed space must be located on a minimum of three (3) floors.

3. The floor plate sizes must be a minimum of approximately 900 um², however, where total space requirements dictate, one or two floors may be less than the minimum 900 um². The floors must be single tenant floors with the exception of the first floor and/or the last floor of occupancy.

4. The building containing the proposed space must have a separate shipping/receiving area with a loading dock equipped with a hydraulic dock leveler with a manual override and dock levellers with nominal dimensions of 1.828 metres wide by 1.828 metres long including a full width lip. Truck positions must accommodate a 5 ton truck and/or 18 wheel tractor trailer and provide ease of access for these trucks. There must be an overhead door having a clear opening of 3.048 metres high by 2.438 m wide.

5. The special storage space of approximately 140 um2 shall have a clear ceiling height of 3,050 mm measured from the top of the finished floor to the underside of the lowest point of the ceiling and shall have connected access to the building's Loading Facility. The special storage space floor shall be suitable to support a specified uniformly distributed live loading of 7.2 kPa (NBCC Table 4.1.5.3) and a specified concentrated live load of 36 kN spread over a loaded area of 120mm x 120mm (NBCC 2010 Table 4.1.5.9).

6. The Building containing the proposed space must be located in an area serviced with high speed fibre optic internet.

7. Buildings located in flood plains will not be considered.

8. PWGSC will not consider spaces or buildings that do not provide an acceptable configuration, are located in proximity to sites with incompatible usages, do not meet PWGSC’s and/or the intended user’s safety or security requirements, or are not currently properly zoned for office space.

9. The two required parking spaces must have the dimensions, be properly located and have adequate signage for the use by mobility impaired people only.

? the proposed space must be located in the Halifax Regional Municipality within the following boundaries (the geographical boundaries include sites on either side of the roads):

Halifax
Starting at the corner of Barrington Street and North Street:
Travel North Street to Robie Street to Lady Hammond Road to the Bedford Highway via the Windsor Street Exchange, along the Bedford Highway to Larry Uteck Boulevard to Highway 102. Travel south on Highway 102 to Lacewood Drive, to Chain Lake Drive, to Susie Lake Crescent to Horseshoe Lake Drive, to Hobson Lake Drive to Chain Lake Drive to Lakelands Boulevard to the St. Margaret's Bay Road. Turn left onto the St. Margaret's Bay Road to the Armdale Roundabout to Quinpool Road to Robie Street, to South Street, to Hollis Street, to Terminal Road, to Lower Water Street, to Upper Water Street, to Cornwallis Street to Barrington Street to the place of beginning

Dartmouth
Start at the corner of Pleasant Street and the Circumferential Highway 111:
Travel on Highway 111 to Mount Hope Avenue, to Baker Drive to Portland Street to Highway 111, to Highway 118, to Akerley Boulevard to Windmill Road, to Alderney Drive to Pleasant Street to the point of beginning.

? On or before the lease commencement date the proposed space will have to comply with all requirements contained in PWGSC’s Standards for Leased Accommodation, a copy of which may be obtained from the contact listed in Section F;

Note: PWGSC may wish to visit or inspect the proposed space upon reasonable notice and a threat and risk assessment may be undertaken in order to assess potential threats to the security of the proposed space and to the public.

Section B: Responses

Interested parties are requested to submit their responses to this EOI in writing to the following address:

Public Works and Government Services Canada
Bid Receiving Unit
1713 Bedford Row
Halifax NS B3J 3C9

or by facsimile to 902-496-5016

Please indicate File No. 522329 on all correspondence.

Section C: Responses Requested by

As this may be the only invitation to submit an Expression of Interest for this potential lease project, owners or their agents should provide responses by August 15, 2013. Any response received after this date may not be considered.

Section D: Information Provided by an Interested Party or an Interested Party’s Agent

Information provided by an interested party or by a party’s agent should include the file number, the location and municipal address of the building, specific location of space within the building, amount of space being offered, floor plans identifying the proposed space with washrooms, exits and other design elements, and details addressing the criteria listed above in Section A. Agents submitting a response to this EOI must provide PWGSC with a letter authorizing them to do so.

Section E: Security Requirement

The building owners of the proposed spaces will have to hold a valid security clearance at the reliability level, approved and granted by the Canadian Industrial Security Directorate (CISD) of PWGSC prior to award. All parties interested in this potential lease project are advised to obtain this security clearance level in advance. Information regarding security clearance can be obtained on the website of the CISD/PWGSC at http://ssi-iss.tpsgc-pwgsc.gc.ca.. Please contact the person listed in Section F to initiate the security clearance process.

Section F: Additional Information

For more information, please contact Jolene Hill, Senior Leasing Officer, by phone at (902) 802-6125 or by email to: j••••••••@••••••••.••.ca.

Section G: List of Available Space

This EOI is issued in order to invite interested parties to demonstrate their interest in providing the requirements described herein. This information may be included in a list of available space and used for potential future solicitations.

Section H: Not a Solicitation Process

Note that this is not a tender process, nor a request for proposal, but only an inquiry as to the availability of space to lease. PWGSC will not necessarily invite offers, or lease any space, and may not post any future ads related to this request. PWGSC may issue an invitation to tender for other leasing requirements based on information it receives as a result of this advertisement, or based on any other information which may come to its attention prior to an issuance of an invitation to tender; or it may invite offers by way of public tender. PWGSC reserves the right to proceed with an Invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.