Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Levitt-Safety Limited
2044 32iem Avenue
Lachine Quebec
Canada
H8T3H7
Nature of Requirements:
RAMAN/INFRARED combined chemical identifier
1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Definition of the requirement
The Department of National Defence (DND) has a requirement for a single chemical identification system capable of identifying the chemical composition of liquid and solid samples via both Raman and infrared spectroscopic techniques. Using both technologies in separate instruments to achieve the same technological capability defeats the operational and logistic benefits of carrying a single system and its requisite consumables when on deployed operations. The single instrument will reduce the weight and volume of the current chemical identification capability by 85% and 95% respectively. Attempting to fulfill this combined requirement via separate instruments, or a single Raman or infrared technology will result in inefficiencies in terms of training, interoperability and sustainment.
3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
a) Equipment has both Raman light scattering and Attenuated Total Resonance (ATR) Fourier-Transform Infrared (FTIR) technologies combined into a single instrument;
b) Equipment is hand-held and weighs no more than 2kg;
c) Data output must be compatible with the existing analysis software (Omnic?) used by DND;
d) Equipment is ruggedized which precludes the requirement for regular re-alignment prior to analysis:
i. Withstand high temperatures in accordance with MIL-STD-810G 501.5G (refer to Procedure I - Storage: Up to -30°C and Procedure II - Operation: Up to +40°C);
ii. Withstand low temperatures in accordance with MIL-STD-810G 502.05G (refer to Procedure I - Storage: Up to -30°C and Procedure II - Operation: Up to -20°C);
iii. Withstand exposure to sand and dust in accordance with MIL-STD-810G 510.5 (refer to Procedure I- Blowing Dust and Procedure II - Blowing Sand);
iv. Withstand water ingress in accordance with MIL-STD-810G 512.5 (refer to Procedure I - Immersion);
v. Withstand vibration in accordance with MIL-STD-810G 514.6 (refer to Procedure II - Loose Cargo Transportation); and
vi. Withstand shock in accordance with MIL-STD-810G 516.6 (refer to Functional Test for Ground Equipment, Procedure I - Functional Shock).
e) Equipment is currently commercially and readily available.
4. Justification for the Pre-Identified Supplier
The Gemini? manufactured by Thermo-Scientific is the only commercially and readily available instrument that combines both Raman light scattering and ATR-FTIR technologies in a single platform and user interface. Leavitt Safety is the sole-distributer of Thermo-Scientific equipment in Canada.
5. Government Contracts Regulations Exception(s)
The following exception(s) to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".
6. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the:
o Agreement on Internal Trade (AIT) - Article(s) 506.12(b) ?where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists?;
o North American Free Trade Agreement (NAFTA) - Annex 1001.1b-1, Section B,FSC code: 66 (6665 Hazardous-detecting instruments and apparatus);
o World Trade Organization - Agreement on Government Procurement (WTO-AGP) - Article(s) XXIII, Section B, FSC code: 66 (6665 Hazardous-detecting instruments and apparatus).
7. Ownership of Intellectual Property
Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.
8. Period of the proposed contract or delivery date
The Raman/Infrared Combined Chemical Identifier systems must be delivered eight (8) weeks from the date of Contract award. The Contract includes an option to purchase additional Gemini systems within 24 months of Contract award. The Contract also includes options for additional training and In-Service Support.
9. Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $6,728,000.00 (GST/HST extra).
10. Name and address of the pre-identified supplier
Leavitt Safety Canada
2044-32nd Ave
Lachine, QC H8T 3H7
11. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12. Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is April 14, 2016 at 2:00 P.M. EST.
13. Inquiries and submission of statements of capabilities
Inquiries and statements of capabilities are to be directed to:
Isabelle Beach
Supply Specialist
Public Services and Procurement Canada
Scientific, Medical and Photographic Division - PV
Portage III - Floor 6A2 - Room 42
11 Laurier Street
Gatineau, Quebec
Canada
K1A 0S5
Telephone: 613-867-0709
Facsimile: 819-956-3814
E-mail: I••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
