Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: Yes
Nature of Requirements:
This notice amendment #01 was issued to add information that can
now be found in the revised notice below under: "8.
Preliminary Cost Estimate"
LETTER OF INTEREST (LOI)
ADVANCE NOTICE TO INDUSTRY
PRE-TENDER OPTIONAL SITE VISIT
REMEDIATION OF FORMER LANDFILLS - RESOLUTE BAY, NU
SOLICITATION #: EW699-150768/A
PROJECT #: R.056019.001
1. REQUIREMENT:
Prior to posting the Request for Proposal (RFP), Public Works
and Government Services Canada (PWGSC), on behalf of Transport
Canada (TC), is conducting a Pre-tender Optional Site Visit for
interested firms who are interested in the upcoming remediation
project near Resolute Bay, Nunavut, at a former landfills site.
It is anticipated the Request For Proposal (RFP) documents will
be available on www.Buyandsell.gc.ca/tenders approximately
February 2015 (estimated).
2. BACKGROUND:
The site is located near the Resolute Bay airport that is five
kilometers (km) northwest of the Inuit hamlet of Resolute
located in Resolute Bay on Cornwallis Island, in the Qikiqtaaluk
Region, Nunavut. The site consists of three areas of
environmental concern (AEC) that require remedial work that
consist of a Vehicle Storage Area (AEC 3), Historic Landfill
(AEC 2) and Solid Waste Landfill (AEC 1). The site previously
acted as a formerly operated TC airport landfills and waste
storage areas that serviced TC airport operations.
The generation of solid waste has occurred with the airport
operations and development of the hamlet of Resolute Bay.
Consequently the creation of several landfill sites has occurred
to handle waste generation near the airport. Two landfills and a
waste metal storage area are present near the airport. Each
location has identified environmental impacts as a result of
historical and current activities associated with the airport
and community. The waste metal storage area consists of three
general sub-areas where waste metal is stored above ground and
is estimated to have started operation between the late 1970s to
mid 1980s. A historic landfill operated from 1947 to 1996 and
was used by Canadian and American military, TC and various
airport tenants. A solid waste landfill was developed between
the 1960s and 1970s and operated officially until 1995. Both
landfills are considered to be closed since the mid 1990s and
not accepting waste. Contaminants of concern identified at the
site include petroleum hydrocarbon (PHCs), polycyclic aromatic
hydrocarbons (PAHs), polychlorinated biphenyls (PCBs), and
metals in soil, sediment, surface water, and groundwater.
Hazardous materials, such as lead amended paint, asbestos,
transformer oil, waste oils, and other miscellaneous solid and
liquid hazardous wastes have been identified on site. According
to the documentation available, no known remediation of
contaminated media (soil, sediment, surface water or
groundwater) has occurred at the site.
Wildlife typically found in this region includes polar bears,
caribou, arctic foxes, and other small mammals. Marine wildlife
in the area includes seals, walruses, and whales, and in the
late spring assorted waterfowl, including Ivory Gulls.
Resolute Bay is accessible via the airport, equipped with a
gravel airstrip, and by sealift/barge area. Accommodations are
available in the Hamlet. The site is accessible via road from
the Hamlet of Resolute Bay.
It is anticipated that the remediation of the Airport Landfills
and Vehicle Storage area will require up to three construction
seasons (summers of 2015, 2016, and 2017) depending how the work
is sequenced. A typical construction season for these locations
normally starts in June and concludes by late September, which
allows approximately 90 days. Potential hazards inherent with a
remote northern location are wildlife and arctic weather
conditions. Due to the logistical challenges associated with
this project, a number of the risks have been identified,
primarily those with mobilization and demobilization;
remediation and construction activities; work schedules; weather
delays; air charter; and replenishment of materials have been
identified.
3. PROJECT SCOPE:
General remediation activities at the Resolute Bay Airport
Landfills will consist of mobilization/demobilization of
equipment; site set-up and housekeeping; preparation of
aggregate material; excavation, hauling and placement of
material (soil and waste); segregation of waste materials
(hazardous and non-hazardous); placement of non-hazardous
materials in the landfill; packaging and storage of various
hazardous materials for disposal; separation and off-site
disposal of PHC impacted soils to the Airport Land Treatment
Unit; capping the top of the former landfill area with borrowed
clean quarry run material; constructing drainage swales and
grading the slope faces/top of the landfills to achieve desired
slope angles; installation of landfill thermistors for
temperature monitoring; installation of groundwater monitoring
wells and repair and maintenance of onsite roadways as required.
4. PRE-TENDER OPTIONAL SITE VISIT:
PWGSC on behalf of TC has scheduled an Pre-tender Optional Site
Visit on Saturday September 27, 2014 at the Resolute Bay Airport
Landfills site.
Due to limited availability of charter aircraft and seating
capacity, attendance to the Pre-tender Optional Site Visit is
limited to one employee (or authorized representative) per
interested Prime Contractor or Joint Contracting Firm. Please
note that Sub-contractors cannot be accommodated.
Interested firms are strongly encouraged to attend; however,
those who do not attend will not be precluded from submitting a
bid when the Request for Proposal (RFP) is issued.
Interested firms who do not attend or send a representative will
not be given another opportunity to travel to the site.
5. LOGISTICS (EDT= Eastern Daylight Time; CDT= Central Daylight
Time):
Schedule is weather and aircraft dependent:
· Pre-tender Optional Site Visit - Saturday September 27, 2014
via charter aircraft departing from Iqaluit, NU (participants
will be provided with specific meeting details).
· Depart Iqaluit, NU at 7:30 AM (EDT); Arrive Resolute Bay, NU
at 10:30 AM (CDT).
· Depart Resolute Bay, NU at 6:00 PM (CDT) (departure time may
be earlier depending on site visit); Arrive Iqaluit, NU at 11:00
PM (EDT).
· If weather does not permit flying, an attempt to fly in on
Sunday September 28, 2014 may be made.
6. ADDITIONAL INFORMATION:
Interested firms must communicate with the Contracting Authority
no later than 2:00 PM (Mountain Daylight Time), September 22,
2014 to confirm attendance and provide the name of the person
who will attend.
· Name of Contracting Authority: Brent Peters
· E-mail: b••••••••@•••••.••.ca
· Telephone: 780-497-3668
PWGSC will provide and pay for return charter air transportation
for an employee (or authorized representative) of the interested
firm between Iqaluit, Nunavut and Resolute Bay, Nunavut as
specified in Section 4.
With the exception of the cost of the PWGSC charter air
transportation, all other travel and living costs incurred by
the employee of the interested firm (or authorized
representative) for the purpose of attending the Pre-tender
Optional Site Visit will be borne by the interested firm.
All participants will be required to sign an attendance form
prior to boarding charter aircraft. Names and contact
information of participants may be included with subsequent RFP
documents for posting on www.Buyandsell.gc.ca/tenders to aid
interested sub-contractors in contacting potential bidders.
All participants must provide their own required Personal
Protective Equipment (PPE) consisting of clothing appropriate
for varying weather conditions, CSA approved safety boots, and a
high visibility vest.
All participants must provide their own food and water.
The site visit will include walks/hikes in potentially
unfavorable weather conditions, near unstable landfill slope,
and exposed debris. It is highly recommended that firms take
this into consideration when registering their employee (or
authorized representative).
7. SOURCING:
When the RFP is posted on www.Buyandsell.gc.ca/tenders, the
requirements of the Nunavut Comprehensive Land Claim Agreement
will apply.
When the RFP is posted on www.Buyandsell.gc.ca/tenders, the
provisions of the Agreement on Internal Trade (AIT) will apply
and, where applicable, the appropriate International Trade
Agreements will be determined.
8. PRELIMINARY COST ESTIMATE:
Cost esitmate for this project has not been finalized. At this
time we anticipate a minumum cost of $5,000,000.00 (subject to
change).
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
