Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Public Works and Government Services Canada
Services and Technology Acquisition Management Sector
Software and Shared Systems Procurement Directorate
Enterprise Management Software Procurement Division - XL
Place du Portage, Phase III, 4C1
11 Laurier Street
Gatineau, Quebec
Canada
K1A 0S5
22 May 2013 File Reference: 107XL.W8484-13Q001
REQUEST FOR INFORMATION (RFI)
FOR ILLUSTRATED PARTS CATALOGUE SOFTWARE
THE DEPARTMENT OF NATIONAL DEFENCE (DND)
PURPOSE OF REQUEST FOR INFORMATION (RFI)
This Request for Information (RFI) is intended to gather
information from Industry with respect to the Illustrated Parts
Catalogue (IPC) software. For the purpose of the RFI, IPC
software means Commercial Off the Shelf (COTS) software which,
with minimal configuration and development, is capable of
storing and managing assembly illustrations, equipment support
lists (ESL) and related part detail (see Appendix A for sample
illustration, ESL and part detail from legacy application),
preferably on existing DND hardware, with capability that
permits users to:
view illustrations and navigate between them based on a
hierarchical view of major assemblies, subassemblies and
component parts
search, identify, and select the correct parts for maintenance
activities from a transaction within Systems, Applications and
Products (SAP) ERP software
add the selected parts to the Components Overview tab in an SAP
maintenance work order within the Plant Maintenance (PM) module
(see Appendix B for sample Components Overview tab within SAP
work order).
For the RFI, it should be assumed that DND is a consumer as
compared to a developer or distributor. In responding to the
RFI, information related to the questions will be appreciated.
In addition if there is information that is relevant to the
development of guidelines that would impact a decision process
it should also be included. If possible the information provided
should be complete and not require referencing other material
not included unless there is no other way of providing the
information.
OBJECTIVES OF THE RFI
The purpose of the RFI is to help the Department of National
Defence (DND) put together a Statement of Requirements (SOR) and
a Statement of Work (SOW) for the acquisition and implementation
of IPC software.
The objective of the RFI is to provide an opportunity for those
interested to provide information they feel DND should be aware
of when developing these documents.
The information provided will be reviewed by DND and may be used
as part of a process of producing Request for Proposal (RFP)
documents.
NATURE OF REQUEST FOR INFORMATION
This is not a bid solicitation. This RFI will not result in the
award of any contract; therefore, potential suppliers of any
goods or services described in this RFI should not earmark stock
or facilities, nor allocate resources, as a result of any
information contained in this RFI. Nor will this RFI result in
the creation of any source list; therefore, whether or not any
potential supplier responds to this RFI will not preclude that
supplier from participating in any future procurement. Also, the
procurement of any of the goods and services described in this
RFI will not necessarily follow this RFI. This RFI is simply
intended to solicit feedback from industry with respect to the
contents of this RFI.
RESPONSE COSTS
DND will not reimburse any respondent for expenses incurred in
responding to this RFI.
NATURE AND FORMAT OF RESPONSES REQUESTED
Respondents are requested to provide their comments, concerns
and, where applicable, alternative recommendations regarding how
the requirements or objectives described in this RFI could be
satisfied. Respondents are also invited to provide comments
regarding the content, format and/or organization of any draft
documents included in this RFI. Respondents should explain any
assumptions they make in their responses.
TREATMENT OF RESPONSES
a) Use of Responses: Responses will not be formally evaluated.
However, the responses received
may be used by the Crown to develop or modify procurement
strategies or any draft documents
contained in this RFI. The Crown will review all responses
received by the RFI closing date. The
Crown may, in its discretion, review responses received after
the RFI closing date.
b) Review Team: A review team composed of representatives from
the Crown will review the
responses. The Crown reserves the right to hire any independent
consultant, or use any
government resources that it considers necessary to review any
response. Not all members of the
review team will necessarily review all responses.
c) Confidentiality: Respondents should mark any portions of
their response that they consider
proprietary or confidential. The Crown and its consultants will
treat those portions of the responses
as confidential to the extent permitted by the Access to
Information Act.
d) Post-Submission Review Meetings: The Crown may request
individual Post-Submission Review
Meetings with respondents to provide clarity on information
provided. If required, these will be held
at the most appropriate location, to be determined at a later
date. The intent of these meetings will
be to provide an opportunity for a face-to-face discussion with
respondents. Although respondents
may request a meeting, and their request will be considered, the
Crown will determine whether it
requires additional information from any given respondent and
will schedule meetings accordingly.
All such requests, by respondents, should be forwarded to the
Contracting Authority.
RESPONSE FORMAT
Annex A contains specific questions that are consecutively
numbered. Respondents are asked to submit responses indexed by
the specific RFI question number. Respondents are asked to
repeat the question prior to their response for reviewer
convenience.
a) Cover Page: If the response includes multiple volumes,
respondents are requested to indicate on
the front cover page of each volume the title of the response,
the solicitation number, the volume
number and the full legal name of the respondent.
b) Title Page: The first page of each volume of the response,
after the cover page, should be the title
page, which should contain:
i) The title of the respondent's response and the volume number;
ii) The name and address of the respondent;
iii) The name, address and telephone number of the respondent's
contact;
iv) The date; and
v) The solicitation number.
c) Numbering System: Each question has its own unique number.
It is prefixed with "Q-" followed by
a sequence number (e.g. Q-1). Respondents are requested to
prepare their response using a
numbering system corresponding to the one in this RFI. All
references to descriptive material,
technical manuals, and any brochures included as part of the
response, should be referenced
accordingly.
d) Number of Copies: Respondents are requested to submit one
softcopy, in PDF format, of their
response.
ENQUIRIES
Because this is not a bid solicitation, the Crown will not
necessarily respond to all enquiries in writing or by
circulating answers to all potential suppliers. However,
respondents with questions regarding this RFI may direct their
enquiries to:
Margo A. Conn-Harbinson
Supply Specialist
Enterprise Management Software Procurement Division - XL, 4C1,
Stn. 35
Software and Shared Systems Procurement Directorate
Services and Technology Acquisition Management Sector
Public Works & Government Services Canada
Place du Portage, Phase III, 11 Laurier Street
Gatineau, Quebec, K1A 0S5
Tele: (819) 956-1114
FAX: (819) 953-3703
E-Mail: m••••••••@••••••••.••.ca
SUBMISSION OF RESPONSES
Respondents should send responses electronically via e-mail to
the Contracting Authority's address identified herein by the
date specified on the front page of the RFI.
All requested information is to be provided to the Contracting
Authority on or before the closing date of the RFI.
Responsibility for Timely Delivery: Each respondent is solely
responsible for ensuring its response is delivered on time to
the correct location.
Identification of Response: Each respondent should ensure that
its name and return address, the solicitation number and the
closing date appear legibly on the inside of the response.
IMPORTANT NOTICE TO SUPPLIERS Government of Canada is moving
its Government Electronic Tendering Service from MERX to
Buyandsell.gc.ca/tenders on June 1, 2013. Starting June 1,
2013, federal government tenders (tender notices and bid
solicitation documents) will be published and available free of
charge on a Government of Canada Web site on
Buyandsell.gc.ca/tenders. The Government Electronic Tendering
Service on Buyandsell.gc.ca/tenders will be the sole
authoritative source for Government of Canada tenders that are
subject to trade agreements or subject to departmental policies
that require public advertising of tenders. Get more details in
the Frequently Asked Questions section of
Buyandsell.gc.ca/tenders. After June 1, 2013, all tenders and
related documents and amendments will be on
Buyandsell.gc.ca/tenders. On June 1, 2013, suppliers must go
to Buyandsell.gc.ca/tenders to check for amendments to any
tender opportunities that they have been following on MERX prior
to June 1. Bookmark Buyandsell.gc.ca/tenders now to be ready
for June 1!
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
