L'outil d'affectation des Ressources

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy:
Comprehensive Land Claim Agreement: No
Nature of Requirements:

Resource Allocation Tool

21120-168931/A
Conn-Harbinson, Margo
Telephone No. - (873) 469-4663
Fax No. - (819) 953-3703

Request for Information - Resource Allocation Tool - Correctional Services Canada

1. Background and Purpose of this Request for Information (RFI)

Correctional Service Canada (CSC) is a federal government agency responsible for administering sentences of a term of two years or more, as imposed by the courts. CSC is responsible for managing institutions across Canada of various security levels and supervising offenders under conditional release in the community.

The purposes of this Request for Information (RFI) are as follows:

(i) To provide the supplier community with preliminary information about the technical and operational requirements of the Resource Allocation Tool. This preliminary information is described in the attached Annex A (Draft Statement of Work).

(ii) To invite potential suppliers to submit responses to questions related to CSC's proposedapproach and related specifications for Resource Allocation Tool. These questions are set out in the attached Annex B (Information Requested from Potential Suppliers).

2. Nature of Request for Information

This is not a bid solicitation. This RFIwill not result in the award of any contract.

As a result, potential suppliers of any goods or services described in this RFI should not reserve stock or facilities, nor allocate resources, as a result of any information contained in this RFI. Nor will this RFI result in the creation of any source list. Therefore, whether or not any potential supplier responds to this RFI will not preclude that supplier from participating in any future procurement. Also, the procurement of any of the goods and services described in this RFI may not necessarily follow this RFI. This RFI is simply intended to solicit feedback from industry with respect to the matters described in this RFI. This RFI does not reflect a real or implied commitment on the part of CSC toimplement any or all of the application or infrastructure initiatives described herein.

3. Nature and Format of Responses Requested

Responses from potential suppliers to the information requested in this RFI will assist CSC in formulating a procurement strategy that meets CSC's business and operational requirements. Respondents are requested to review Annex A, and to submit written responses to the information requested in Annex B.

Respondents should explain any assumptions they make in their responses.

In addition to providing responses to the information requested in Annex B, respondents may submit comments, concerns, suggestions, and, where applicable, alternative recommendations regarding how the requirements or objectives described in this RFI could be satisfied or improved upon. Respondents may also submit comments regarding the content, format and/or organization of Annex A.

Respondents should note that Annex A is a draft document and remains a work in progress. Respondents should not assume that new clauses or requirements will not be added to any bid solicitation that is ultimately published by Canada. Nor should respondents assume that none of the clauses or requirements will be deleted or revised.

4. Response Costs

The Government of Canada (Canada) will not reimburse any respondent for expenses incurred in responding to this RFI.

5. Treatment of Responses

(a) Use of Responses: Responses will not be formally evaluated. However, the responses received may be used by Canada to develop or modify procurement strategies or any draft documents contained in this RFI. Canada will review all responses received by the RFI closing date. Canada may, in its discretion, review responses received after the RFI closing date.

(b) Review Team: A review team composed of representatives of CSC and PWGSC will review the responses. Canada reserves the right to hire any independent consultant, or use any Government resources that it considers necessary to review any response. Not all members of the review team will necessarily review all responses.

(c) Confidentiality: Respondents should mark any portions of their response that they consider proprietary or confidential. Canada will handle the responses in accordance with the Access to Information Act.

(d) Follow-up Activity: Canada may, in its discretion, contact any respondents to follow up with additional questions or for clarification of any aspect of a response. Canada reserves the right to invite any or all respondents to present their submissions to this RFI and/or perform a product demonstration.

6. Format of Responses

a) Cover Page: If the response includes multiple volumes, respondents are requested to indicate on the front cover page of each volume the title of the response, the solicitation number, the volume number and the full legal name of the respondent.

b) Title Page: The first page of each volume of the response, after the cover page, should be the title page, which should contain:

(i) the title of the respondent’s response and the volume number;
(ii) the name and address of the respondent;
(iii) the name, address and telephone number of the respondent’s contact;
(iv) the date; and
(v) the RFI number.

c) Numbering System: Respondents are requested to prepare their response using a numbering system corresponding to the one in this RFI. All references to descriptive material, technical manuals and brochures included as part of the response should be referenced accordingly.

d) Number of Copies: Canada requests that respondents submit 2 electronic copies, in PDF format, of their response.

7. Enquiries

Because this is not a bid solicitation, Canada will not necessarily respond to enquiries in writing or by circulating answers to all potential suppliers.

The Contracting Authority is the contracting officer named below and is responsible for the management of this RFI.

Respondents with questions regarding this RFI may direct their enquiries to:

PublicWorks and Government Services Canada
Enterprise Management Software Procurement Division (XL)
Software and Shared Systems Procurement Directorate
Services and Technology Acquisition Management Sector
Place du Portage, Phase III, 4C1
11 LaurierStreet
Gatineau, Quebec,
Canada K1A 0S5

Attention: Margo A. Conn-Harbinson
Telephone: 873-469-4663 *NEW*
Facsimile: 819-953-3703
E-mail: m••••••••@••••••••.••.ca

As opposed to the regulations pertaining to the formal release of an RFP, communication between Government and interested parties during this RFI process is encouraged.

The target date for receipt of comments to this RFI is 6 July 2016. However, comments received after that date will be given considerationif received prior to the release of an RFP, if applicable.

8. Submission of Responses

a) Time and Place for Submission of Responses: Suppliers interested in providing a response should deliver it to the Contracting Authority identified above by the time and date indicated above.

b) Responsibility for Timely Delivery: Each respondent is solely responsible for ensuring its response is delivered on time to the correct location.

c) Responses received in response to this RFI shall become Canada's property and will not be returned. All responses shall be treated as CONFIDENTIAL and will be made available only to those individuals authorized to participate in this process.

d) Responders shall give the Crown the right to copy any of the provided material for internal use only.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.