Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
FRISCO BAY INDUSTRIES OF CANADA LTD.
8125, boul. du Golf
Montréal Quebec
Canada
H1J0B2
Nature of Requirements:
ACCESS CONTROL SYSTEM UPGRADE
5A237-203861/A
Nigam, Nidhi
Telephone No. - (587) 532-8142
Fax No. - (418) 566-6167
1. ADVANCE CONTRACT AWARD NOTICE (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. DEFINITION OF THE REQUIREMENT
Stanley Security is currently maintaining access control system at ISC Headquarters in Gatineau, QC.The Department of Indigenous Services Canada, Regina SK requires an upgrade to access control system for 3 office in Saskatchewan Region (Regina, Fort Qu’appelle, and Prince Albert). Current operating system has reached end of life. Current server that is hosting this software must therefore be upgraded to a new operating system. New server operating system will not support current version of access control software and must be updated. Installation of new software, to be hosted on a server at Indigenous Services Canada Head Quarters, Gatineau, QC and migration of all data from current software to new software is required.
Through this upgrade Saskatchewan Region will be added to existing database built and maintained by Stanley Security.
3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM ESSENTIAL REQUIREMENTS)
Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements:
1. Hardware provided must be compatible with existing hardware at 3 sites in Saskatchewan as well as hardware.
2. Software must be compatible currently in operation at ISC HQ in Gatineau, QC.
3. Software version: Lenel OnGuard.
4. Hardware provided must be Lenel to ensure compatibility with existing hardware/software at other ISC sites in Gatineau, QC
5. Travel to 3 ISC sites in Saskatchewan is required. Travel must comply with provincial/federal health guidelines due to covid-19
4. APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT
The procurement is subject to the following trade agreement.
Canadian free Trade agreement (CFTA).
5. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER
Stanley Security is currently maintaining access control system at ISC Headquarters in Gatineau, QC. This requirement is to add Saskatchewan Region to existing database built and maintained by Stanley Security. Current system hardware must be upgraded in Saskatchewan Region to continue to be supported by the provider of the access control system hardware and software which is Lenel.
6. GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S)
The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person or company is capable of performing the work?.
7. EXCLUSIONS AND/OR LIMITED TENDERING REASONS
CFTA Article 513: Limited Tendering
(b) If the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:
(iii) due to absence of competition for technical reasons.
8. DELIVERY DATE
Preferred delivery date is 6 weeks after contract award.
9. COST ESTIMATE OF THE PROPOSED CONTRACT
The estimated value of the contract, is $38,075.00 (GST extra).
10. NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER
Stanley Black & Decker Canada Corp.
365 Gréber bureau 103
Gatineau, QC J8T 5R3
11. SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES
The closing date and time for accepting statement of capabilities is 2:00 pm MDT 2021-03-17.
13. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES
Inquiries and statements of capabilities are to be directed to:
Name: Nidhi Nigam
Title: Procurement Officer
Directorate: Public Works and Government Services Canada Acquisitions Branch
Western Region
Address: Canada Place
10th Floor 9700 Jasper Ave
Edmonton, Alberta, T5J 4C3
Telephone: 587-532-8142
Facsimile: 780-497-3510
E-mail address: n••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
