1. Scope
1.1. Purpose
The Canadian Armed Forces (CAF) requires contracted support for the set up of our new office spaces at the Joe Tobie Building in Yellowknife 2nd and 3rd floor
1.2. Background
JTFN HQ space require an increase of workstation to accommodate the growth in personnel. The modernization will increase the number of workspace and accommodate member sit/stand stance during their work hour.
2. Applicable Documents
Appendix 1 – Joe Tobie layout
3. Requirements
3.1 Tasks
The Contractor must provide the furniture, the delivery of them, the installation of them. All equipment must be delivered to the CAF representative indicated, and timings for delivery are to be coordinated with the CAF representative.
3.2 Technical Requirements
The Contractor must provide with the following minimum:
- 10x U- shaped Height Adjustable desk with a file storage pedestal approx. 72W x 96D x 48H
- 4 x Bookcase approx. 30W x 12D x 65H
- 7x Flip top tables approx. 60W x 24D x 29H
- 1x L-Shaped reception desk approx. 72W x 72D x 47H
- 19x Mesh back chair with tilt function
- 22x Black coat rack
- 3x Square coffee table approx. 36W x 36D x 22H
- 2x Leather or fabric lounge chair approx. 30W x 33D x 31H
- 28x 2 drawer file cabinet on wheels
- 14x L-Shaped height adjustable desk approx. 72W x 72D x 48H
- 16x Mesh high back-office chair
- 3x Square seated height table approx. 36W x 36D x 29H
- 17x Mesh back guest chair
- 3x Height adjustable desk approx. 70W x 23D x 48H
- 36x Mesh high back chair with tilt function
- 3x Black leather high back executive office chair
- 2x Boardroom table approx. 96W x 48D x 29H
- 4x Leather or fabric guest chair
- 7x Height adjustable desk approx. 58W x 23D x 48H
- 3x flip top table approx. 72W x 24D x 29H
- 8x wardrobe approx. 18W x 24D x 65H
- 1x grey rectangular meeting table to fit 12 people
- 3x bank of 3 lockers approx. 36W x 18D 86H
3.3 Client support OR (Contractor responsibilities)
The Contractor must establish an English speaking point of contact(s) to provide customer service on a twenty-four (24) basis, seven (7) days per week in order to maintain cell phone data and calling services; and
The Contractor must replace any defective goods within 14 days.
3.4 CAF responsibilities
The CAF will notify the Contractor of irregular service issues if/when they arise; and
The CAF will advise the Contractor immediately upon discovery of any damaged to the goods or to shortfall about the services;
The CAF will identify a POC for the requested services at the start of the contract. This designated POC is the CAF TA (Technical Authority), or representative, for whom the work is being carried out. The TA is responsible for all matters concerning the technical requirements of the work.
4. Deliverables
4.1. The Contractor must provide the services detailed in Section 3 of this Statement of Work.
All item locations will be outlined prior to install for which room they all go into.
- 10x U- shaped Height Adjustable desk with a file storage pedestal approx. 72W x 96D x 48H
- 4 x Bookcase approx. 30W x 12D x 65H
- 7x Flip top tables approx. 60W x 24D x 29H
- 1x L-Shaped reception desk approx. 72W x 72D x 47H
- 19x Mesh back chair with tilt function
- 22x Black coat rack
- 3x Square coffee table approx. 36W x 36D x 22H
- 2x Leather or fabric lounge chair approx. 30W x 33D x 31H
- 28x 2 drawer file cabinet on wheels
- 14x L-Shaped height adjustable desk approx. 72W x 72D x 48H
- 16x Mesh high back-office chair
- 3x Square seated height table approx. 36W x 36D x 29H
- 17x Mesh back guest chair
- 3x Height adjustable desk approx. 70W x 23D x 48H
- 36x Mesh high back chair with tilt function
- 3x Black leather high back executive office chair
- 2x Boardroom table approx. 96W x 48D x 29H
- 4x Leather or fabric guest chair
- 7x Height adjustable desk approx. 58W x 23D x 48H
- 3x flip top table approx. 72W x 24D x 29H
questions
1. Solicitation / delivery timeline: The solicitation requires all deliverables to be received on or before October 10, 2026. Could you please confirm the anticipated contract award date and whether the October 10 delivery and installation deadline remains firm? Unfortunately yes the deadline is firm
2. U-shaped height-adjustable desks – Line 1: Could you confirm whether the entire U-shaped workstation is required to be height adjustable, or whether a height-adjustable main desk with fixed return/back credenza would be acceptable, provided the overall workstation meets the required form, dimensions and functionality? Yes that is acceptable
3. Desk orientation: For Line 1 (U-shaped HA desk), Line 4 (L-shaped reception desk), and Line 10 (L-shaped HA desk), are specific left/right bridge or return orientations required? Appendix 1 does not appear to identify the furniture orientation. Would reversible configurations be acceptable, or will the required orientation be confirmed with the Technical Authority prior to installation? The orientation will be confirmed with the Technical Authority at contract award
4. Furniture finishes: Other than the colors specifically identified in the SOW, are there any required finishes, laminate types, colors or branding standards for the furniture? In particular, is HPL required, or may standard commercial laminate finishes be proposed? Besides the finishes listed for the items in the SOW the remaining finishes can be HPL or Standard laminate as long as they are all the same color.
5. Existing room finishes: Are any photographs, finish schedules, or proposed paint/flooring selections available for the 2nd and 3rd floor spaces? If not, may the Offeror propose standard neutral furniture finishes for items where no finish is specified? Yes the offeror can propose furniture finishes. At the moment there is no furniture in the building and walls are just white.
