Official Languages Translation Services

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements:
REQUEST FOR PROPOSAL (RFP) no. U8000-118042/A

REQUEST FOR TRANSLATION, EDITING AND UPDATING SERVICES

The Contracting Authority for the Contract is:

Mohamed Souleiman, Contracting Authority
Linguistic Services Division
Professional Services Business Initiatives Directorate
Public Works and Government Services Canada
Place du Portage, Phase III, 10C1
11, Laurier, Gatineau, Québec, Canada, K1A 0S5
Telephone: 819-956-8348
Facsimile: 819-956-2675
E-mail address: M••••••••@••••••••.••.ca

I. NATURE OF REQUIREMENT

Canadian Intellectual Property Office (CIPO) of Industry Canada,
in Gatineau,Quebec, has a requirement for translation services
of texts from English to French and French to English, as well
as editing and updating services of texts translated into
English and French, on an as-and-when-requested basis.

The term of any resulting contract will be two (2) years from
the date of contract award with an irrevocable option on the
part of Canada to extend the term of the Contract by up to four
(4) additional one (1) year periods.

In view of the volume of translation services required, up to
three (3) contracts could be awarded as a result of this bid
solicitation, as follows:

Stream I General, administrative and semi-specialized texts:
maximum one (1) Contract
Stream II Specialized texts of medium to high complexity:
maximum one (1) Contract
Stream III Patent titles and abridgements: maximum one (1)
Contract

II. PERIOD OF CONTRACT

The period of the Contract is from date of Contract to ____
inclusive.

III. SECURITY REQUIREMENT

3.1 The Contractor must, at all times during the performance of
the Contract, hold a valid Designated Organization Screening
(DOS) with approved Document Safeguarding at the level of
PROTECTED B, issued by the Canadian Industrial Security
Directorate, Public Works and Government Services Canada.

3.2 The Contractor personnel requiring access to PROTECTED
information, assets or work site(s) must EACH hold a valid
RELIABILITY STATUS, granted or approved by the Canadian
Industrial Security Directorate (CISD), Public Works and
Government Services Canada (PWGSC).

3.3 The Contractor MUST NOT utilize its Information Technology
systems to electronically process, produce or store PROTECTED
information until the CISD/PWGSC has issued written approval.
After approval has been granted or approved, these tasks may be
performed at the level of PROTECTED B including an IT Link at
the level of PROTECTED B.

3.4 Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.

3.5 The Contractor must comply with the provisions of the:
Security Requirements Check List and security guide (if
applicable), attached at Annex C;
Industrial Security Manual (Latest Edition)

IV. MANDATORY REQUIREMENTS

MTC 1 - Bidder's Experience
The Bidder must demonstrate: that it has provided
English-to-French AND French-to-English translation services for
a period of at least thirty-six (36) months since January 2005;
that these translation services have dealt with the following
specialities, depending on the Field(s) for which the Bidder has
elected to submit a bid: Field I: specialty ADM; Field II: the
following four (4) essential specialties: JUR, ELC, MEC and MED;
and two (2) additional specialties chosen from the following
list of Field II specialties; Field III: the following three (3)
essential specialties: ELC, MEC and MED; and three (3)
additional specialties chosen from the following list of Field
III specialties. To demonstrate the experience acquired, the
Bidder must provide the following information in its bid
regarding each client organization: the name of the client
organization that received the translation services and the name
and current telephone number, fax number and e mail address of a
contact in the client organization; a description of the
translation services provided, clearly indicating: the period
during which the translation services were provided, i.e. from
(month/year) to (month/year); the nature of the documents
translated; the field of specialty; the source and target
languages
Stream I Specialties Stream II Specialties Stream III
Specialties
ADM - Administration and Management JUR - Legal AGR -
Agriculture and Agri-Food AQU - Fisheries and Aquaculture BIO -
Environment and Ecology CIV - Civil Engineering and Construction
ELC - Electricity and Electronics ENR - Energy GEO - Earth and
Atmospheric Sciences IND - Industries INF - Informatics MEC -
Mechanical Engineering and Construction MED - Medicine SCN -
Physical Sciences and Mathematics TEL -Telecommunications TRA -
Transportation AGR - Agriculture and Agri-Food AQU - Fisheries
and Aquaculture BIO - Environment and Ecology CIV - Civil
Engineering and Construction ELC - Electricity and Electronics
ENR - Energy GEO - Earth and Atmospheric Sciences IND -
Industries INF - Informatics MEC - Mechanical Engineering and
Construction MED - Medicine SCN - Physical Sciences and
Mathematics TEL - Telecommunications TRA - Transportation

MTC 2 - Bidder's proposed Coordinator The Bidder must provide
the name of one (1) coordinator in accordance with the Statement
of Work for each stream for which the Bidder is submitting a
bid. If the Bidder is submitting a bid for more than one
stream, the same coordinator may be proposed for all streams.
The proposed coordinator cannot be proposed as a translator
and/or reviser. The proposed coordinator's experience must have
been acquired since January 2005 as a team leader responsible
for managing a volume of translation. Bid for Stream I: The
experience demonstrated must be for a capacity to manage at
least 1,200,000 words over a period of at least 12 consecutive
months or more. Bid for Stream II: The experience demonstrated
must be for a capacity to manage at least 1,200,000 words over a
period of at least 12 consecutive months or more. Bid for
Stream III: The experience demonstrated must be for a capacity
to manage at least 3,300,000 words over a period of at least 12
consecutive months or more. To demonstrate the experience
acquired, the Bidder must provide the following information for
each translation project for which the experience meets these
requirements: The role and responsibilities of the coordinator
with regard to the translations; The nature (type of text) and
volume of translations managed by the coordinator; The period
during which the translation services were managed by the
coordinator, i.e. from (month/year) to (month/year); and The
name of the client organization and the name and telephone
number and/or e mail address of a contact in the client
organization.

MTC 3 - Bidder's proposed translators The Bidder must propose
translators whose cumulative experience must have been acquired
since January 2005, for translations from English to French and
from French to English. Bid for Stream I: At least 1,200,000
words translated over a period of at least 12 consecutive months
or more, of which; 1,140,000 words from English to French; and
60,000 from French to English. Bid for Stream II: At least
1,200,000 words translated over a period of at least 12
consecutive months or more, of which; 1,140,000 words from
English to French; and 60,000 from French to English. These
translators must cover at least the four (4) essential
specialties (JUR, ELC, MEC and MED) from the Stream II list of
specialties and two (2) additional specialties chosen from the
Stream II list of specialties. Bid for Stream III: At least
3,300,000 words translated over a period of at least 12
consecutive months or more, of which; 3,135,000 words from
English to French; and 165,000 words from French to English.
These translators must cover at least the three (3) essential
specialties (ELC, MEC and MED) from the Stream III list of
specialties and three (3) additional specialties chosen from the
Stream III list of specialties. To demonstrate the experience
acquired, the Bidder must provide the following information for
each translation project for which the experience meets these
requirements: The subject of the translations, the specialties
of the translations and the volume of texts translated by the
translator; The language of the original text and the language
of the target text; The period during which the translation
services were provided, i.e. from (month/year) to (month/year);
The total number of words translated during the period mentioned
in iii); and The name of the client organization that received
the translation services and the name and telephone number
and/or e mail address of a contact in the client organization.
Each translator identified in MTC 2 must have an undergraduate
degree (or higher) in translation, literature, language
training, communications or a related discipline from a
recognized Canadian university*. In a case where studies were
completed in an institution outside Canada, only the Canadian
equivalent granted by an institution accredited for ascertaining
Canadian equivalencies will be accepted. These institutions
include the assessment of credential services of the federal or
provincial governments, or the International Credential
Assessment Service of Canada, or others identified as assessment
of credential services comparing degrees and diplomas to
Canadian standards within the Citizenship and Immigration Canada
Web site. Proof must be demonstrated by providing a copy of the
document confirming the level of education of the proposed
translators. Canada may verify this certification using its own
resources. * The list of recognized organizations can be found
on the Canadian Information Center For International Credentials
Web Site at: http://www.cicic.ca/2/home.canada Note: Where the
Contracting Authority determines that the Bidder has failed to
provide these confirming documents as required, the Contracting
Authority will provide the Bidder with 48 hours to submit the
required document.

MTC 4 - Bidder's proposed revisers The Bidder must propose
revisers whose cumulative experience must have been acquired
since January 2005, for translations from English to French and
from French to English. Bid for Stream I: At least 1,200,000
words revised over a period of at least 12 consecutive months or
more and on the Stream I specialty, of which; 1,140,000 words
revised from English to French; and 60,000 words revised from
French to English. The minimum number of words revised per
reviser and per period must be at least 400,000 words, including
at least 200,000 words on the subject of the Stream I specialty.
Bid for Stream II: At least 1,200,000 words revised over a
period of at least 12 consecutive months or more and on the
Stream II specialties, of which; 1,140,000 words revised from
English to French; and 60,000 words revised from French to
English. The minimum number of words revised per reviser and per
period must be at least 400,000 words, including at least
200,000 words on the Stream II specialties. The proposed
revisers must cover at least the four (4) essential specialties
(JUR, ELC, MEC and MED) from the Stream II list of specialties
and two (2) additional specialties chosen from the Stream II
list of specialties. Bid for Stream III: At least 3,300,000
words revised on the Stream III specialties, including;
3,135,000 words revised from English to French, regarding the
three (3) essential specialties (ELC, MEC and MED) and three (3)
additional specialties chosen from the Stream III list of
specialties; and 165,000 words revised from French to English,
regarding the three (3) essential specialties (ELC, MEC and MED)
and three (3) additional specialties chosen from the Stream III
list of specialties. The minimum number of words revised per
reviser and per period must be at least 400,000 words, including
at least 200,000 words on the Stream III specialties. The
proposed revisers must cover at least the three (3) essential
specialties (ELC, MEC and MED) from the Stream III list of
specialties and three (3) additional specialties chosen from the
Stream III list of specialties. To demonstrate the experience
acquired, the Bidder must provide the following information for
each translation project for which the experience meets these
requirements: The subject of the translations, the specialties
of the translations and the volume of texts revised by the
reviser; The language of the original text and the language of
the target text; The period during which the revision services
were provided, i.e. from (month/year) to (month/year); The total
number of words revised during the period mentioned in iii); and
The name of the client organization and the name and telephone
number and/or e mail address of a contact in the client
organization. Each reviser identified in MTC 2 must have an
undergraduate degree (or higher) in translation, literature,
language training, communications or a related discipline from a
recognized Canadian university*. In a case where studies were
completed in an institution outside Canada, only the Canadian
equivalent granted by an institution accredited for ascertaining
Canadian equivalencies will be accepted. These institutions
include the assessment of credential services of the federal or
provincial governments, or the International Credential
Assessment Service of Canada, or others identified as assessment
of credential services comparing degrees and diplomas to
Canadian standards within the Citizenship and Immigration Canada
Web site. Proof must be demonstrated by providing a copy of the
document confirming the level of education of the proposed
translators. Canada may verify this certification using its own
resources. * The list of recognized organizations can be found
on the Canadian Information CenterFor International Credentials
Web Site at: http://www.cicic.ca/en/index.aspx Note: Where the
Contracting Authority determines that the Bidder has failed to
provide these confirming documents as required, the Contracting
Authority will provide the Bidder with 48 hours to submit the
required document.

V. BASIS OF SELECTION

Lowest Evaluated Price Per Point

VI. CANADIAN CONTENT CERTIFICATION

This procurement is limited to Canadian services as defined in
SACC Manual Clause A3050T, Canadian Content definition.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.