Advance Contract Award Notice (ACAN) for Health and Wellbeing Initiative Subscription Services
1. ACAN (Advance Contract Award Notice)
AnACANis a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in theACAN, on or before the closing date stated in theACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
The purpose of this Advance Contract Award Notice (ACAN) is to signal the government's intention to award a contract for these services to LifeSpeak Inc., 49 Wellington St. E - Suite 301, Toronto, Ontario, M5E 1C9. Before awarding a contract, however, the government provides other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the fifteen calendar day posting period.
If other potential suppliers submit statements of capabilities during the fifteen calendar day posting period that meet the requirements set out in this ACAN, the government will proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.
If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-identified supplier.
2. Definition of requirement
The Department of Foreign Affairs, Trade and Development (DFATD) has a requirement for the provision of an online video streaming subscription service which addresses psychological wellbeing in the workplace. The Associate Deputy Minister has begun an open dialogue on how DFATD can best address psychological wellbeing in the workplace. The Values, Ethics and Workplace Well-being Division (ZIB) is supporting the Deputy Minister in finding ways to address these issues, and developing and implementing tools for psychological wellbeing and employee engagement.
DFATD requires a subscription to address its Health and Wellbeing Initiative. The service provider must provide all DFATD employees within Canada and posted internationally with 24/7/365 access to top-notch preventive health education, skills development information and expert advice. The service provider must supply access to an on-demand video service through a standard host/client relationship. The provider must manage the delivery of the video service and provide services to anonymously track and report on usage, and to communicate and promote the offering on an ongoing basis with compliance in the areas described below at item 3 - Criteria for assessment of the Statement of Capabilities: Minimum Essential Requirements.
3. Criteria for assessment of the Statement of Capabilities: Minimum Essential Requirements
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
Content:
Provides learners with new knowledge about a topic and gives opportunities to reflect on the concepts presented
Engages staff through a variety of work and life-related topics
Provides on-line sessions via experts in their respective fields
Content will be updated on a regular basis
Content will be available in both English and FrenchPortal:
Access is provided by the service provider via their web site and on-demand library by allowing the client to link to a customized web page
Single source login from any existing portal/platform
Unlimited access is provided to the site for the period of the licence.Access:
Internet-based access for the purpose of education and self-development
Access will be provided via the server provider’s web site
24 hours a day, 7 days a week, except for scheduled maintenance
The site should have a mobile platform and allow users to access both audio podcasts and video modules as well as printable materialFunctionality:
The ability to print transcripts of the information presented
The ability to share links with colleagues, friends and family
The ability to ask questions of experts from time to time
The ability to search by key words
A feature to promote to users other related contentTracking:
Total number of assets viewed including a breakdown by topic area tracked by the service provider and shared with DFATD.4. Justification for the Pre-Identified Supplier
The LifeSpeak Inc. is a health, wellness and engagement platform which is an entirely unique product and the only product found on the market to meet the needs of the government of Canada. LifeSpeak Inc. is the sole provider of these subscription services and no other company is authorized to sell or support this vendor owned product.
LifeSpeak Inc. is capable of providing an online video streaming platform that allows ZIB to amplify its existing wellness and training activities to provide all DFATD employees within Canada and posted internationally with 24/7/365 access to top-notch preventive health education, skills development information and expert advice in English and French. LifeSpeak's services available to, accessed and viewed by employees, are streaming video modules with renowned experts speaking on a range of health, family, wellness and professional development topics such as: stress management, relationships and family issues, work-life balance, change and resilience, sleep and fatigue, fitness strategies, healthy eating and nutrition, addictions, diabetes, heart disease, cancer, return to work issues, parenting and eldercare, ergonomics, personal finances and retirement, diversity and respect in the workplace issues, and leadership development/communications skills.
DFATD employees will have unlimited access to LifeSpeak's full “Matched” English-French video library consisting of 612 total videos.
5. Estimated Contract Value and Contract Period:
Contract Period from April 15, 2016 to April 14, 2017: $88,000 plus applicable taxes
o Option Period 1 from April 15, 2017 to April 14, 2018: $88,000 plus applicable taxes
o Option Period 2 from April 15, 2018 to April 14, 2019: $88,000 plus applicable taxes
The total potential estimated contract value is $298,320.00 (CAD) including tax.
6. Name and address of the pre-identified supplier:
Name:LifeSpeak IncAddress: 49 Wellington St. E - Suite 301, Toronto, Ontario, M5E 1C9
7. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the services described in this ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
8. The closing date for a submission of a statement of capabilities
The closing date for a submission of a statement of capabilities is:March 22, 2016
9. Departmental Contact Person:
Inquiries and statements of capabilities are to be directed to:
Name: Trent Clemenhagen
Position: Senior Procurement Officer
Address: 200 Promenade du Portage, Gatineau, QC K1A 0G4
Telephone: 343-203-1308
Electronic Mail Address: t••••••••@••••••••.••.ca
