Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
PENSION & INSURANCE BENEFIT STATEMENTS
EK235-122756/A
Hooles, Norah
Telephone No.-613-949-7247
The Public Works and Government Services Canada (PWGSC) in
partnership with the Treasury Board Secretariat (TBS) has a
requirement to produce and deliver Pension and Benefits
Statements (PBS) to all Public Servants located in approximately
537 destinations across Canada.
There are four (4) versions for the Statement. Following the
provision of the electronic data file to the Contractor, the
distribution of the statements will be required to be performed
in multiple batches. All versions must be delivered within six
(6) weeks after receipt of the electronic file provided to the
Contractor.
The period of the Contract is from award of Contract to
September 30, 2013 with the irrovocable option to extend the
period of the Contract for two (2) periods of one (1) year each.
There is a security requirement associated with this
requirement. For additional information, consult Part 6 -
Security Requirement, and Part 7 - Resulting Contract Clauses.
Proponents should consult the "Security Requirements for PWGSC
Bid Solicitations - Instructions for Bidders
(http://www.tpsgc-pwgsc.gc.ca /app-acq/lc-pl/lc-pl-eng.html#a31)
document on the Departmental Standard Procurement Documents Web
site.
Pursuant to section 01 of Standard Instructions 2003 and 2004, a
Consent to a Criminal Record Verification form, MUST BE
SUBMITTED WITH THE BID, by the bid solicitation closing date,
for each individual who is currently on the Bidder's Board of
Directors.
Http://www.tpsgc-pwgsc.gc.ca/app-acq/forms/formulaires-forms-eng.
html
M.1 Corporate Experience
The Bidder must must demonstrate that he has been contractually
bound to provide services as specified in the Annex "A"
Statement of Work.
To demonstrate the corporate experience the Bidder must provide
the descriptions for two (2) different contracts of similar
complexity which comprise of ALL the following activities in the
last five (5) calendar years (January-December) since August 31,
2007
Definition
"Similar variety and complexity" is defined as a contract
involving the following activities:
Data processing - a minimum of 100,000 records with 40 fields
per record
Offset printing - a minimum of 100,000 offset printing pieces
Variable printing - a minimum of three (3) variable printed and
matched pages
Insertions - a minimum of one (1) insertion in addition to the
variable data printed.
Distribution - a minimum of 400 destinations
M.2 Contractor's Project Manager
The Bidder must identify the individual and their position
within the Bidder's company who will act as the Project Manager
to manage the implementation and on-going provision of the
required services during the period of the Contract.The Project
Manager must demonstrate experience in the last five (5)
calendar years, since June 2008, managing similar contracts with
the following requirements (not necessarily all in the same
contract),
M.3 Business Continuity Plan (BCP)
Bidders must provide a Business Continuity Plan (BCP) that
clearly demonstrates their capability to maintain the printing,
production and shipping of the Pension Statements as described
in the Annex A Statement of Work.The BCP must address all of the
following factors and demonstrate how the bidder can maintain
the required service standards in the event of mechanical
breakdown, system failures, service outages and natural
disasters:
M.3.1 Production Facility
M.3.2 Printing and Production Equipment
The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).
The requirement is limited to Canadian goods and/or services.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
