DELIVERABLES / SCOPE OF WORK
Scope
Background – The Department of Fisheries and Oceans-Sea Lamprey Control Centre (DFO-SLCC) operates sea lamprey trap in the Little Otter Creek, a Lake Erie tributary located near Beattie Road and Jackson Line, Straffordville, Ontario (Figure 1., approximate coordinates 42°44'44.33"N, 80°49'58.42"W) during the sea lamprey spawning season (mid-March to mid-July). The dimensions of the existing steel trap limit its efficiency for adult sea lamprey assessment and replacement with a larger trap is proposed. DFO-SLCC plans to proceed with reconstruction and requires contracting services to fabricate, supply and install a new trap, working platform, railings and water intake, as per approved design drawings. The work will include flow diversion, as necessary, removal of the existing trap and components, and restoration of the site after completion of the work.
Objective – To replace the existing sea lamprey trap and components as specified in the approved design drawings.
Mandatory Site Visit - A Mandatory Site Visit will be held on July 19, 2017 at 13:00
Contractors wishing to visit the site must contact the Contracting Authority to obtain further information (directions/schedule) and confirm their attendance.
It is a requirement for all persons wishing to tender on this project to attend this meeting at the site to familiarize themselves fully with the scope of work and the tendering requirements. The Bidder’s Representative must sign an attendance list and attend the entire site visit, to have their bid submission considered responsive.
Pre-Bid Meeting and Site Visit -
Attendance at a pre-bid meeting and site visit is a prerequisite for participating in the procurement process. Interested firms and parties are to meet with DFO-SLCC staff at a pre-bid meeting, which has been scheduled for July 19, 2017 at 13:00. Prospective bidders will meet the Departmental Representative at the intersection of Jackson Line and Beattie Road, as shown in Figure 1.
Before submitting a bid, bidders must visit the site and its surroundings, at their own expense on July 19, 2017, to review and verify the form, nature, and extent of the work, materials needed for the completion of the work, the means of access to the site, severity, exposure and uncertainty of weather, soil conditions, any accommodations they may require, and in general shall obtain all necessary information as to risks, contingencies and other circumstances which may influence or affect their bid. No allowance shall be made subsequently in this connection on account or error or negligence to properly observe and determine the conditions that will apply.
Contractors, bidders, or those they invite to site are to review specification section on Health and Safety before visiting site. Take all appropriate safety measures for any visit to site, either before or after acceptance of bid.
