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ADVANCE CONTRACT AWARD NOTICE (ACAN)
1. Definition
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the competitive requirements of the government's contracting policy have been met. Following notification to suppliers not successful in demonstrating that their Statement of Capabilities meets the requirements set out in the ACAN, the contract may then be awarded using the Treasury Board's electronic bidding authorities.
If other potential suppliers submit Statement of Capabilities during the fifteen calendar day posting period, and meet the requirements set out in the ACAN, the department or agency must proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.
2. Definition of Requirements
Health Canada, Product Safety Laboratories is undertaking an effort to add additional functionality to their LabWare v6 system. This functionality will provide enhanced Visual Workflow interfaces, Electronic Laboratory Notebook, and a unified Lab Project Reporting tool to the system. Services will be utilized to help configure these enhancements and the underlying LIMS configurations necessary to support them.
Part of this work would be to provide Health Canada, Product Safety Laboratories with the knowledge and understanding of their LIMS so that they can continue to make system enhancements on an on-going basis. This would be done with qualified LabWare trainers.
This work would have to be done with modifications to the existing system and modules tested and approved for use in the LabWare v6 system.
DELIVERABLES
The following services are estimated to be required in order to meet the requirements of the PSL LIMS.
Visual Workflow Configuration:
Creation of a LabWare Visual Workflow (VWF) to streamline the processing and review of submitted Projects and to provide an overview of overdue samples. This activity will require the configuration analyses, calculations, and folders for sample status in order to support the VWF operations.
These Visual Workflows are of two overall types:
The Visual Workflows provided will allow for streamlined user interfaces, tailored to the specific needs of the laboratory areas with the following capabilities:
SAA Role:
Manager Role:
Laboratory Functions (Flammability, Engineering, Chemistry):
Lab Project Reporting:
PSL desires to have a single Lab Project Report for use by all the individual laboratories' reporting back to the Project submitters. The detailed requirements will need to be defined and may require efforts at achieving consensus among the laboratory sections in order to allow the configuration of a single report that meets all of the individual laboratories' needs.
Once these requirements have been defined, services will be utilized to complete the configuration of the report with the following capabilities:
The Lab Data Report will be a data-driven configuration. Each individual report's format and content will be defined through configuration so that every report output meets the PSL requirements for distribution of the appropriate information to the submitting agencies.
Electronic Laboratory Notebook (ELN) Configuration:
Configuration of ELN to support the laboratories. Current experiment definitions are stored in WordPerfect docs and these must be converted to Excel.
The high-level activities for ELN configuration of the laboratories are:
The laboratories have different needs for ELN configuration. An approximate count of ELN experiment configurations is:
Note that the Chemistry laboratory configuration is much more complex than the other two laboratories. This laboratory also introduces the following requirements:
3. Trade Agreements
This requirement is excluded from trade agreements based on the following:
? NAFTA Article 1016 - Limited Tendering Procedures
1016.2 (b) - where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.
? WTO-AGP Article XV: Limited Tendering
(b) when, for works of art or for reasons connected with protection of exclusive rights, such as patents or copyrights, or in the absence of competition for technical reasons, the products or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists;
? AIT Article 506 – Limited Tendering (Paragraph 12)
(b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists;
? CCFTA - Article Kbis-09: Tendering Procedures
where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists;
? CPFTA – Article 1409: Limited Tendering
(b) where the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:
(i) the requirement is for a work of art,
(ii) the protection of patents, copyrights or other exclusive rights, or
(iii) due to an absence of competition for technical reasons;
? Canada-Colombia FTA - Article 1409: Limited Tendering
(b) where the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:
(i) the requirement is for a work of art,
(ii) the protection of patents, copyrights or other exclusive rights, or
(iii) due to an absence of competition for technical reasons;
4. Title to Intellectual property
The contract will not result in the development of IP
5. Contract Period
Initial Contract Period: April 1, 2014 to March 31, 2016
Option period 1: April 1, 2016 to March 31, 2017
Option period 2: April 1, 2017 to March 31, 2018
6. Estimated Cost
Initail Contract Peiod: $200,000.00 CAD (plus applicable taxes)
Option Period 1: $100,000.00 CAD (plus applicable taxes)
Option Period 2: $100,000.00 CAD (plus applicable taxes)
7. Exception to the Government Contracts Regulations and applicable trade agreements
Section 6 (d) of the Government Contract Regulations stating only one firm or individual is capable of performing the contract
LabWare LIMS software is the mandated enterprise solution for Health Canada. This requirement is linked to specialized Lab application purchased through contract no. H1021-020241/001/ET issued by PWGSC through an open bidding process.
LabWare, Inc. is a supplier of LabWare LIMS and consulting services. LabWare is the only service organization certified to provide training and services to Health Canada and other Canadian customers. LabWare is the only company that can sell LabWare LIMS licences and has access to the source code for product modifications.
8. Name and Address of the Proposed Contractor
LabWare, Inc.
Three Mill Rd, Suite 102
Wilmington, DE 19806
Phone: (302) 658-8444
Fax: (302) 658-7894
9. Inquiries on Submission of Statement of Capabilities
"Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a Statement of Capabilities in writing, preferably by e-mail, to the contact person identified in this Notice on or before the closing date and time of this Notice. The Statement of Capabilities must clearly demonstrate how the supplier meets the advertised requirements."
10. Closing Date
March 21, 2014 at 2:00 PM EST
11. Contract Authority
Tarigh Arand
Senior Procurement and Contracting Officer
Health Canada, PROCUREMENT AND CONTRACTING UNIT
200 Eglantine Driveway, Tunney's Pasture
Ottawa, Ontario
K1A 0K9
Email: t••••••••@•••••.••.ca
Telephone : 613-954-8254
Fax : 613-941-2645
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