Purpose
The intent of this Letter of Interest is to:
a) Solicit market information on available ship agent services to assist the Department of National Defence with the charter vessels around the world;
b) Solicit feedback on the sample bid solicitation included in Appendix 1; and
c) Help determine industry interest in submitting a bid in response to a future bid solicitation.
Note that there is currently no firm procurement requirement however a subsequent competitive solicitation will likely be issued if and when a procurement requirement has been finalized.
Note to Interested Vendors
a) This Letter of Interest does not constitute a commitment by Canada. This Letter of Interest is neither a call
for tender nor a Request For Proposal, and no agreement or contract for the procurement of the
requirements identified in this Letter of Interest will be entered into solely as a result of this Letter of
Interest. Canada does not intend to award a contract on the basis of this Letter of Interest or otherwise
pay for the information solicited. Any and all expenses incurred by the Respondent in pursuing this
opportunity, including the provision of information and potential visits, are at the Respondent's sole risk
and expense.
b) Any discussions on this requirement with staff representing the Department of National Defence, or any other Government of Canada representative, or other personnel involved in project activities, must not be construed as an offer to purchase or as commitment by the Department of
National Defence or the Government of Canada as a whole.
c) Although the documents, information, and data collected may be provided as commercial-in-confidence
and will not be provided to a third party outside of the Government of Canada, Canada reserves the right
to use the information to assist in the drafting of requirements, specifications, budgets, and timelines. Requirements are subject to change, which may be as a result of information provided in response to this
Letter of Interest. Vendors are advised that any information submitted to Canada in response to this Letter
of Interest may, or may not, be used by Canada in the development of any potential subsequent bid
solicitation. The issuance of this Letter of Interest does not create an obligation for Canada to issue a
subsequent solicitation for the procurement of the requirement identified in this Letter of Interest, and
does not bind Canada legally or otherwise, to enter into any agreement or to accept or reject any
suggestions.
d) There will be no short-listing of vendors for the purposes of undertaking any future work as a result of this
Letter of Interest. Similarly, participation in the Letter of Interest is not a condition or prerequisite for the
participation to any subsequent solicitation.
e) Respondents should identify any submitted information that is to be considered as either company
confidential, proprietary or if the response contains controlled goods.
Response Submission Instructions
Responses to this Letter of Interest must be submitted by e-mail to the Procurement Authority by the date, time and placed indicated on Page 1 of this document. Responses should clearly identify the solicitation number in the e-mail subject line and on the cover page of the information package.
Procurement Authority
Andrew Desrochers
Senior Procurement Officer & Sub-Section Head (Sea & Rail), D Maj Proc 8-2
Department of National Defence / Government of Canada
E-mail: A••••••••@••••••.••.ca
