An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of requirement:
The Correctional Service Canada has a requirement to provide laboratory services for inmates residing at the Edmonton Institution for Women, Edmonton Institution, Grierson Institution, Buffalo Sage and Stan Daniels Healing Lodge.
The work will involve the following:
1.1 Objectives:
To test laboratory specimens received from Correctional Service Canada and report results to the necessary CSC locations according to professionally accepted standards.
1.2 Tasks:
All work is to be completed according to professionally accepted standards.
The Contractor must provide fully accredited laboratory services for approximately 180 female offenders at Edmonton Institution for Women, 250 offenders at Edmonton Institution and 60 offenders who receive health services through Grierson Institution (which includes offenders residing at Grierson Institution, Buffalo Sage and Stan Daniels Healing Lodge). These services include testing of suitable specimens submitted and providing results of same.
The Contractor must ensure that the College of Physicians and surgeons of Alberta Standards and Guidelines and the College of American Pathologists Standards are maintained in the delivery of Laboratory Services.
The Contractor must provide all necessary laboratory specimen collection supplies and requisitions to Edmonton Institution for Women, Edmonton Institution and Grierson Institution.
The Contractor must provide specimen collection information as required, including collection instructions for staff and for patients where indicated.
The Contractor must provide consultation to the Chiefs Health Services and nursing staff regarding specimen collection procedures as required.
The Contractor must maintain a quality assurance program and provide reports as requested by the Chiefs Health Services to support CSC’s Accreditation and quality assurance process, such as evidence of Accreditation status
The Contractor must ensure proper records are maintained in the delivery of laboratory services
The Contractor must be able to provide timely testing of all suitable specimens indicating test results along with normal / abnormal ranges, within testing standards established by Alberta Health Services
The Contractor is responsible to arrange the pick up of the laboratory samples and specimens that meet industry standards. The Contractor must include biohazard labels and packaging as required.
The Contractor must be able to provide phone results on stat and priority laboratory requests and critical results with follow up faxed results.
1.3 Expected results:
The Contractor must provide all shipping materials, arrange shipping, test all samples and specimens according to professional standards and provide telephone and/or fax results to the appropriate site.
1.4 Performance standards:
All work must be done as per professional standards and within testing standards established by Alberta Health Services
1.5 Deliverables:
The Contractor must ensure that invoices for services rendered are invoiced by facility code and submitted to each of the sites on a monthly basis. Invoices must include patient’s name as well as test(s) performed.
The Contractor must provide their standard price list used by Alberta Health Services on an annual basis.
The Contractor must provide laboratory results via fax to each site; or electronic message should this option become available, within timelines established by Alberta Health Services
1.5.2 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Constraints:
1.6.1 Location of work:
Travel to the following locations will be required for performance of the work under this contract the Edmonton Institution for Women, Edmonton Institution, Grierson Institution, Buffalo Sage and Stan Daniels Healing Lodge.
The Contractor must include the cost of all travel and shipping in their cost per specimen. CSC will not pay shipping fees separately.1.6.2 Language of Work:
The contractor must perform all work in English.
1.6.3 Security Requirements:
This contract includes the following security requirements:
The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).
The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC.
The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.
Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP, PWGSC.
The Contractor/Offeror must comply with the provisions of the:
Security Requirements Check List and security guide (if applicable), attached at Annex C;
Industrial Security Manual (Latest Edition).
2. Criteria for assessment of the statement of capabilities (minimum essential requirements):
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
The proposed contractor must provide a current copy of licensing either as an accreditated laboratory or a valid operating permit from Alberta Health Services.
The Contractor must have a minimum of three (3) years of experience.
The Contractor must provide same day transportation of the laboratory specimens. [CM(1]
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is not subject to any set-asides for Aboriginal Suppliers.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
Dynalife Dx is the only contractor offering comprehensive Laboratory services in the Edmonton Area. Dynalife Dx provides laboratory materials, such as collection supplies and requisitions. They offer transportation of laboratory specimens on a same day service. Dynalife Dx is the laboratory used by Edmonton Health Region thus making sharing of laboratory results for consolidation, assessment and treatment more efficient.
The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
(d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. Period of the proposed contract or the delivery date(s)
The proposed contract is for a period of five (5) years, from December 1, 2020 to November 30, 2025.
11.Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $787,500.00.
12. Name and address of the pre-identified supplier
DynalifeDX
o/a DynaLIFE Medical Labs
#200, 10150 102 St
Edmonton, AB T5J 5E2
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is November 19, 2020 at 2:00 PM CST.
15. Inquiries and submission of statement of capabilities
Inquiries and statement of capabilities are to be directed to:
Melanie Perrin, Regional Procurement Officer
Telephone: 306-659-9253
E-mail: 5••••••••@•••••••.••.ca
