1.1 Title
Janitorial Services: Cleaning and Housekeeping Fisheries and Oceans Canada (DFO).
1.2 Introduction
Janitorial services are required at the Centre for Aquaculture & Environmental Research Monday to Friday inclusive, except for holidays. The Janitorial services will commence no earlier than 5pm weekdays and consist of cleaning of all exposed surfaces of the interior of buildings, including walls, floors, floor coverings, furniture, plumbing and mechanical fixtures, hand rails, grilles, and windows (inside and outside).
Main Building (including the indoor aquarium and warehouse) – 3,914 m²
Donaldson Building – 169 m²
1.3 Expected Start and Completion Dates
Contract to commence upon contract award and end October 31, 2019 with an option to extend the contract for three (3) additional one (1) year periods
Options to extend the Contract:
The Contractor grants to Canada, the irrevocable option to extend the term of the Contract by up to three (3) additional one (1) year periods under the same conditions. The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.
Option periods if exercised will be November 1, 2019 through to October 31, 2020, November 1, 2020 through to October 31, 2021 and November 1, 2021 through to October 31, 2022.
Scope of work under this Contract includes but is not be limited to the provisions of all labour, materials, supervision and equipment necessary to complete the following work in accordance with attached site plans, specifications and general conditions.
1.4 Objectives of the Requirement
The objectives are to have on-going quality janitorial service. The services should be evident in the cleanliness of the work environment, to the Facility Manager and the employee’s working in the facility being cleaned.
SCOPE OF WORK
2.1 The areas to be cleaned shall consist of all exposed surfaces of the interior of buildings including walls, floors, floor coverings, furniture, plumbing and mechanical fixtures, hand rails, grilles, and windows (inside and outside glassed areas).
2.2 The Contractor will be responsible for turning off all unnecessary lighting and securing the premises before leaving (there could be other special instructions posted on the door) doors found locked shall remain locked after completion of janitorial work. If any doors are found unlocked after regular working hours, please make a note of them and report to the commissionaire on duty.
2.3 Care must be taken not to tamper with ongoing scientific experiments or with operating equipment (don’t disturb switches, levers, valves). When working in laboratories, do not disturb or move equipment, and do not stand on counters when cleaning air grilles (use a WCB approved safety ladder, supplied by contractor).
2.4 Research staff will occasionally leave special waste in the hallways or lab floors (radioactive waste, bio-medical waste, sharp-blades containers): DO NOT TOUCH THIS MATERIAL, as it will be disposed by specialized companies. If cleaning staff have any doubts whatsoever about special waste, please ask the CAER – Fisheries and Oceans Canada staff.
2.5 These specifications provide for janitorial services from Monday to Friday inclusive, except holidays, and starting no earlier than 5 p.m. each day, with as little inconvenience as possible to staff. Janitors are not allowed to bring additional non-working persons outside of their regular staff, and should advise CAER-Fisheries & Oceans Canada staff of any work that will be performed during weekends.
