Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements:
Guard services request for Standing Offer and Supply Arrangement (RFSOSA)- Refresh 1
This solicitation is a Request for Bids to satisfy Canada’s requirement for the provision of Guard services to locations throughout Canada, excluding any locations in areas subject to any of the Comprehensive Land Claims Agreements.
New Bidders: In order to be considered for an SO and SA, bidders must submit a bid as per the instructions detailed at Part 2 - Bidders Instructions by the closing date and time indicated on page 1 of this RFSOSA.
Bidders may submit an offer for a SO or an arrangement for a SA by responding to the posted refresh terms and conditions in effect.
Existing Suppliers: Standing Offer only:
This solicitation is an opportunity to submit a new financial offer. It is not mandatory for existing suppliers to provide a response to a refresh solicitation. If the supplier does not submit a new financial offer, existing rates will apply for the new Standing Offer period.
As part of the financial evaluation, a new median will be calculated using the new (for new suppliers), revised (for existing suppliers who have submitted new prices) and initial (for existing suppliers who have not revised their prices) financial offers. Existing suppliers who have not submitted a new financial offer will keep their SO regardless of the new median. Existing suppliers who have submitted a new financial offer will be evaluated according to the new median, and would have their current SO suspended or set-aside if their financial offer is above the new median band. Suspended existing suppliers will have the opportunity to submit a revised financial offer at the subsequent refresh and be reinstated if the proposed prices are within the median band.
Canada may issue an unlimited number of SO/SAs and may continue to issue SO/SAs to new bidders throughout the SO/SA period.
1. Background
Guard Services for any government department, agency or Crown Corporation listed in Schedules I, I.1, II of the Financial Administration Act, R.S., 1985, c. F-11, must be provided by the Canadian Corps of Commissionaires under the Right of First Refusal (RFR) granted by Treasury Board (https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=12025). This policy has been in place since World War II, with the 15 Canadian Corps of Commissionaires Divisions across Canada providing the guard services. In March 2020, the Treasury Board approved an extension of the RFR until 31 March 2023, and Canada values this social policy for providing employment opportunities for veterans. The primary method of supply currently in place until March 31, 2023 is a National Master Standing Offer NMSO - EN578-221822/001/ZL.
While Canada maintains its commitment to the RFR policy with the Canadian Corps of Commissionaires, due to the nature of the RFR process, a request for guard services may be declined by the Canadian Corps of Commissionaires. Furthermore, not all Schedules under the Financial Administration Act, R.S., 1985, c. F-11. , fall under the RFR, meaning not all federal organizations are required to use the Canadian Corps of Commissionaires. There are also requirements for specialized guard services that cannot be provided under the terms and conditions of the NMSO.
2. Applicable Trade Agreements
The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA).
3. Canadian Content Policy
The requirement is limited to Canadian services.
4. Comprehensive Land Claims Agreements
The Request for Bids is to establish multiple RMSO and SA for the requirement detailed in the RFSO/SA, to the Identified Users across Canada, excluding locations within Yukon, Northwest Territories, Nunavut, Quebec, and Labrador that are subject to Comprehensive Land Claims Agreements (CLCAs). Any requirement for deliveries to locations within CLCAs areas within Yukon, Northwest Territories, Nunavut, Quebec, or Labrador will have to be treated as a separate procurement, outside of the resulting standing offers.
5. Mandatory reporting for equity designated groups
This procurement contains a mandatory requirement to report on equity designated groups as defined in the Employment Equity Act (i.e., women, Indigenous peoples, blacks, other members of visible minorities and persons with disabilities).
6. Period of the Standing Offer and Supply Arrangement
Resulting Standing Offers will be valid until May 31, 2029, unless Canada no longer considers it to be advantageous to use it.
Resulting Supply Arrangements have no defined end-date and will remain valid until such time as Canada no longer considers it to be advantageous to use it.
6.1 Ongoing opportunity to qualify
A Notice will be posted on Buyandsell.gc.ca/tenders every year of the SO/SA period to allow new suppliers to submit an offer or arrangement. Suppliers may submit an offer for a SO or an arrangement for a SA by responding to the posted refresh terms and conditions in effect.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
