The National Capital Commission (NCC) is proceeding with a Request for Proposal (RFP) for the provision of Maintenance Management Services, for the Western Park Lands.
The maps included with this RFP clearly present the boundaries of the Contract with respect to the location where the Work is to be performed.
Western Park Lands Contract Sites:
1. 80 Bayview
2. Bate Island
3. Britannia Pathway / Mud Lake
4. Champlain Bridge
5. Experimental Farm Drive
6. Fisher Ave / Baseline Pathway
7. Fisher Experimental Farm Pathway
8. Island Park Drive
9. Maplelawn Estate
10. Sir John A. Macdonald Parkway
11. Prince of Wales Rideau
12. Slater / Albert / Bronson Lands
13. South West Transitway.
The Maintenance Management Contract consists of providing Landscape and Civil Maintenance as well as Snow and Ice Control and Waste/ Cleaning Operations on NCC Sites located within the National Capital Region as more precisely indicated on the maps that form part of this RFP. The Contract also includes providing specialized Maintenance programs, some Event Support and certain reporting obligations. These services are summarized below, but not limited to the following:
Landscape Maintenance
Turf cutting, trimming, watering, edging, top dressing, seeding or over-seeding, aerating, fertilizing, etc.;
Tree/Shrub safety & Maintenance pruning/trimming, cultivating, edging, mulching, removing, winter protection, structural pruning/trimming of trees, etc.;
Annual, bulb and perennial: mowing of daffodils, planting/removal, watering, fertilizing, cultivating, edging, hand weeding, pinching, roguing, winter protection, plant division-perennial, etc.;
Non-desirable vegetation/nest/small animal control inspecting and removing as needed.
Civil Maintenance
Roadways, parking lots, walkways, pathways, sidewalks, steps and trails
All Surfaces: inspecting/reporting, sweeping, removing hazards (leaves, encroaching vegetation, etc.), providing emergency services such as accident clean-ups, etc.;
Asphalt: providing emergency pothole/sinkhole fillings;
Concrete/Masonry (curbs, gutters, granite sets, etc.): re-setting, correcting, etc.;
Gravel/Granular/Stone Dust/Natural/Decorative: levelling, grading, etc.;
Wood: repairing, maintaining structural integrity, sanding, painting, etc.
Systems
Lighting & electrical (distribution boxes/panels, conduits, lamp standards, etc.) inspecting, repairing, securing, replacing, providing line locates, providing immediate repairs, reporting, etc.;
Drainage (catch basins, manholes, ditches, Bioswales, bridges, tunnels, etc.) inspecting, reporting, cleaning, erosion/flood control prevention, providing line locates, water level control, removing surface water, etc.;
Plumbing, irrigation and water (fountains, water and sewer lines, pit toilets, washroom facilities, pump systems, irrigation controls, etc.) inspecting, cleaning, repairing, maintaining, replacing, water testing, providing portable toilets, providing locates, etc.
Fixtures & furniture (NCC furniture only) (fences, stone walls, guardrails, barricades, flags, bollards, garbage receptacles, signs, etc.) inspecting, repairing, replacing, cleaning, removing graffiti, painting, staining, displacing furniture, etc.
Snow and Ice Control (roadways and parking lots; walkways, pathways, sidewalks, steps and building access; buildings; utility service access, trails, lanes, fire lanes, open spaces, fields, etc.): Providing equipment/supplies, removing, blowing, plowing, shovelling, clearing, cleaning, sweeping, de-icing, stockpiling, transporting, disposing, providing flood control & emergency services, etc.
Waste/ Cleaning Operations (all surfaces): Organic and inorganic litter and debris pick-up; waste receptacles, cleaning and proper disposal; outdoor fixtures and furniture and hard surface cleaning; graffiti cleaning/removal (on all surfaces including, but not limited to, walls, bridges, tunnels, posts, signs, trees, escarpments, etc.); posters and foreign objects removal; spring clean-up; spills removal; bridge and tunnel cleaning and flushing.
Special Site Requirements
Providing Additional services that may be outside of typical site activities. Site specific requirements can be above or below typical standards and site limits.
Special Maintenance Programs
Floral Program:
Providing, transporting, planting, maintaining, replacing, watering, fertilizing and removing approximately 4,000 annuals and 23,750 bulbs per Year.
Mulching and Composting.
Providing and spreading mulching and composting material as indicated in 4.8.1.5.
Program SupportFor all NCC programs:
When requested by the NCC, provide details of your Contract-related activities that contribute to the carbon footprint of the NCC’s programs. These data include, but may not be limited to, the following: types of vehicles used and total kilometres traveled for all program support activities; type of Equipment used and total fuel consumed for all program support activities; and total amount of waste picked up and/or generated by NCC programs.Sunday Bike Day.
Provide operational and logistical support.
Pick-up, transportation, repairs, installation and dismantling of equipment (barricades, cones, signs, etc.);
closing and opening of parkways and pathways;Event Support Program.
For a fixed amount of events occurring Yearly. See Section 5.
Provide logistical and technical support for parkway/road closures, pick-up, transportation, repairs, installation and dismantling of equipment (barricades, cones, signs, etc.);
closing and opening of parkways and pathways;
Perform line locates, monitoring, regular Maintenance, site restoration, etc.;
Land Management Services
Report non-compatible land use, encroachments and infractions on NCC Lands;
Provide sound Maintenance practices to ensure continued preservation of NCC Lands;
Abide by land management plans, principles, policies and regulations;
Respect all land use agreements and regulations.
Reporting Requirements
Remit to NCC all reports required.
CONTRACT TERM: With this RFP, the NCC will conclude a five-year (5) Contract beginning April 1, 2020 and ending March 31, 2025.
BID CLOSING DATE: January 23, 2020 at 3:00 p.m. EST(ADDENDUM #3)
PROCUREMENT METHOD: Best value between Technical & Financial proposals
SEND PROPOSALS TO:
National Capital Commission
Procurement Services
40 Elgin Street, Security office on the 2nd floor
Ottawa, ON K1P 1C7
Refer to tender file # AL1808
Bidder has the choice to submit his/her proposal in either English or French.
There is no public opening scheduled.
This procurement is subject to Canadian Free Trade Agreement (CFTA) but considered excluded coverage and exempt from other trade agreements like the North American Free Trade Agreement (NAFTA) and the Agreement on Government Procurement - World Trade Organization etc,
The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.
