Services de laboratoire

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of of the requirement:
Correctional Service Canada (CSC) Health Services has a requirement to provide a full range of Medical Laboratory Testing to be available to the offender population through the Health Care Units in the Pacific Region. The Contractor must provide diagnostic testing and laboratory follow-up and must collaborate with institutional health services teams. The work will involve the following:

Objectives:
Provide accurate and timely analysis of medical specimens.
1.2 Tasks:

The Contractor must provide medical and diagnostic analysis services (blood, urine, stool and other bodily fluids or tissue) for CSC in accordance with the provincial Laboratory Services Regulations.
Services include the transportation of collected samples from the institutions (see section 1.6.1 a), to the lab on designated days (see section 1.6.2 b), analysis of bodily fluid andtissue samples, and delivery of reports.

1.3 Expected results:
The Contractor must be able to accommodate the analyses of lab specimens within the required time frames as specified in the laboratory directory and in accordance with the Transportation of Dangerous Goods (TDG) Act, 1992 and the current TGD Regulations.

Collection Sites: As specified in 1.6.1 a.
Schedule for courier pick up: As specified in 1.6.1 b.
CSC may request emergency laboratory services outside these scheduled pick up times. If there is requirement for a STAT lab, then a TGD trained CSC employee will drop off the specimen at the designated local lab site.
For time sensitive lab samples that require aliquoting, the Contractor must provide special courier boxes with instruction to the sites on how to send those samples to the lab within the 2-hour time frame required. CSC nurses will not aliquot lab samples.

1.4 Performance standards:
Provide pick up of lab specimens at Various Institutions and transport of same to the laboratory, same day service.
Medical and diagnostic analysis services in accordance with provincial Laboratory Services Regulations.
Provide fully accredited Medical Laboratory Services.
1.5 Deliverables:
Analytical reports

The Contractor must post the analysis results on an electronic web inbox with institution, as listed on the completed lab requisition, as the primary reference tool to assist institutions in sorting results.
The Contractor must include at least the following information in the report: the inmate’s name and date of birth, the date of the request and of the analysis, the analysis results and the range of normal values.
The Contractor must complete test results upon receipt at the testing facility and within a 48 hour turnaround time within business hours, unless the CSC health care unit advises the Contractor that the results are required on an immediate basis (also known as STAT), except for tests which cannot be performed within this time period such as cultures or viral specimens due to longer incubation period requirements or processing times or low volume tests that are batched weekly as indicated in the Contractor’s online test directory.
When the results of an analysis have been requested as STAT or when a specimen results in a critical lab value (if there is an imminent risk to the patient’s health or life, for example: a risk of toxicity), the Contractor must communicate the information directly to the health care unit of the institution where the inmate is located via telephone (in addition to being sent via facsimile as indicated on the lab requisition). If STAT results come in after the operational hours of the Health Care unit, the Contractor must contact the Institutional Physician to ensure patient care.

Required Analyses:

The Contractor must forward specialty lab specimens to the appropriate provincial laboratory for testing and note lab name and contact number for specimen sent on the lab report.
The list of available tests that may be performed by the Contractor is outlined at Annex B – Basis of Payment. The list is not exhaustive, the Contractor must charge the additional tests that do not appear on this list at the rate of the Contractor’s standard commercial fee.

 Statistical reports:
The Contractor must provide the statistical results on CSC’s analysis use, that is, a report on the number of tests per type of analysis used, at each institution on a monthly basis.
Equipment
The Contractor must supply the institutions with the collection equipment required to perform the specified collection at no additional cost That includes, but is not limited to, the following:,

It’s laboratory requisitions
laboratory tubes and sampling containers
needles and adaptors
biohazard bags and transport containers, in accordance with TDG standards

CSC will be responsible for purchasing centrifuges, alcohol swabs, tourniquets, biomedical waste containers and disposal. CSC will be responsible for performing annual preventative maintenance on the centrifuge device.
Reference tool

The Contractor must provide a reference tool (online tool, booklet or binder, or poster or any combination of the three) listing the analyses and the sampling procedural requirements.
The Contractor must specify which blood analyses can be performed on the same tube. It is mandatory that the fewest possible sampling tubes are used for the requested analysis (the reference tool must indicate the analyses that can be grouped together in the same tube, for example).

Sampling
CSC nursing staff will take the blood and other samples but will not aliquot the samples. CSC nursing staff will ensure that samples are received within two (2) hours at the Contractor's business location for processing.
Training
The Contractor must provide CSC with training and updates on any of the Contractor’s required collection and preparation processes.
 Transportation

The Contractor must arrange courier pick up services of the collected lab samples at the front gate house of the institutions listed in section 1.6.1a at the times specified in 1.6.1b.
The Contractor must arrange transportation of the lab specimens at its own expense.
The Contractor must ensure that the transportation service complies with the Transportation of Dangerous Goods (TDG) Act, 1992 and current TDG Regulations and that each courier is TDG certified.
The Contractor must provide transport containers that comply with part 5 of the TDG Regulations and are clean and secure. The Contractor must ensure the quality of the containers and the contents within (sealable bag, vial holders, and absorbent material and plastic folder for lab requisitions).
The Contractor must provide a minimum of two (2) containers to each institution at all times. The courier must leave one empty transport container at the same location of pick up each time specimens are collected.
Any CSC employee who transports lab specimens will be TDG certified and CSC will be responsible in maintaining current certification.

1.5.2 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Constraints:
1.6.1 Location of work:
The Contractor must perform the work at the Contractor’s business locations and must make arrangements for collection of lab specimens from the following CSC sites in accordance with the courier pick up schedule.
Collection Sites:
Fraser Valley Institution
PO Box 5000 - 33344 King Road
Abbotsford, BC V2S 6J5
Kent Institution
PO Box 1500 - 4732 Cemetery Road
Agassiz, BC V0M 1A0
Kwikwexwelhp Healing Village
PO Box 110 - 16255 Morris Valley Road
Harrison Mills, BC V0M 1L0
Matsqui Institution
PO Box 2500 - 33344 King Road
Abbotsford, BC V2S 4P3
Mission Institution (Medium)
PO Box 60 - 8751 Stave Lake Street
Mission, BC V2V 4L8
Mission Institution (Minimum)
PO Box 50 - 33737 Dewdney Trunk Road
Mission, BC V2V 4L8
Mountain Institution
PO Box 1600 - 4732 Cemetery Road
Agassiz, BC V0M 1A0
Regional Reception Assessment Centre (RRAC)
PO Box 3000 - 33344 King Road
Abbotsford, BC V2S 4P4
Pacific Institution
PO Box 3000 - 33344 King Road
Abbotsford, BC V2S 4P4
William Head Institution
6000 William Head Road
Victoria, BC V9C 0B5
Schedule for courier pick up:
Institution:
Days:
Time:
Fraser Valley
Mon, Wed & Fri
12:30
Kent
Tues & Thurs
13:45
Kwikwexwelhp
Every 2nd Wed
10:00/10:30
Matsqui
Tues & Fri
12:00
Mission Minimum
Wed
13:00
Mission Medium
Wed
13:00
Mountain
Tues & Thurs
13:45
PI/RTC
Mon, Wed & Fri
12:30
RRAC
Mon, Wed & Fri
12:30
William Head – potential
Thurs
12:00
1.6.2 Language of Work:
The contractor must perform all work in English.
1.6.3 Security Requirements:
This contract includes the following security requirements:
SECURITY REQUIREMENT FOR CANADIAN SUPPLIER:
PWGSC FILE # 21801-18-0134
1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC. Until the security screening of the Contractor personnel required by this Contract has been completed satisfactorily by CISD/PWGSC, the Contractor/ personnel MAY NOT HAVE ACCESS to CLASSIFIED/PROTECTED information or assets, and MAY NOT ENTER sites where such information or assets are kept, without an escort.
3. The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.
4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.
5. The Contractor/Offeror must comply with the provisions of the:
  a) Security Requirements Check List and security guide (if applicable), attached at Annex C;
  b) Industrial Security Manual (Latest Edition).
CSC Approved Health Services Exemption for the Removal, Offsite Storage and Electronic Data Processing of Offender Personal Medical Information under CSC issued contracts.
The Contractor/Offeror must practice and take measures to protect shared personal health information in accordance with the applicable legislation which governs the disclosure of personal and health information under federal and provincial laws, applicable provincial health information acts, and the provincial/territorial regulatory body’s professional practice standards. This includes collection, receipt, transmission, storage, disposal, use and disclosure of information under its control among authorized persons of employees of the Contractor/Offeror.
In case of security breach or the unauthorized use of shared personal information, the Contractor/Offeror must notify the CSC Project Authority and implement all procedures and disclosure requirements as defined by their professional certifying body and those required of federal and provincial laws and regulations.
2. Criteria for assessment of the statement of capabilities (minimum essential requirements):
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

Provide fully accredited Medical Laboratory Services;
Must be located in the Fraser Valley to enable CSC Nurses to transport specimens directly to the lab for STAT requests;
Provide same day testing and critical results reporting through proprietary system;
Complete test results upon receipt at the testing facility and within a 48-hour turnaround time within business hours, unless the CSC healthcare unit specifically notes that results are required on an immediate basis (also known as STAT), except for tests which cannot be performed within this time period such as cultures or viral specimens due to longer incubation period requirements or processing times.
Provide emergency laboratory services outside these scheduled pick up times.
Provide special courier boxes with instructions to the sites on how to send those samples to the lab within the 2-hour time frame required for time sensitive lab samples that require aliquoting, .
Must be able to aliquot the blood and other samples;
must have a network of consolidated scheduled and on call courier pick-up services that provideCategory B transport as required;
Provide tracking and tracing capabilities;
Provide Dedicated Customer Support (telephone number) Monday to Friday, 24 hours a day and on weekends during business hours;
Provide timely updates regarding clinical changes affecting lab testing;
Coordinate complex and unusual test requests;
Provide physician consultation for result inquiries;

Provide the institutions with all of the equipment and supplies required to perform the specified analyses at no additional cost. Including, but not limited to:

laboratory requisitions;
laboratory tubes and sampling containers;
needles and adaptors;
biohazard bags and transport containers, in accordance with TDG standards.

Recommend including experience criteria, e.g., the Supplier must have a minimum of X years of experience within the last X years prior to the closing date of this ACAN in providing accredited medical laboratory services for testing blood and other medical specimens.
3. Applicability of the trade agreement(s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is not subject to any set-asides for Aboriginal Suppliers.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
The pre-identified supplier meets all of the minimum essential requirements described in this ACAN. LifeLabs is the only large-scale provider in the Fraser Valley area capable of providing same-day medical lab diagnostic services of the complexity required.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection
(d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. Period of the proposed contract or delivery date
The proposed contract is for a period of three years, from August 1, 2021 to July 31, 2024.
11.Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $1,900,000.00 (GST/HST n/a).
12. Name and address of the pre-identified supplier
LifeLabs BC LP (“LifeLabs”)
3680 Gilmore Way, Burnaby, BC
V5G 4V8
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is: July 27, 2021 at 2:00PM Pacific Daylight Time.
15. Inquiries and submission of statement of capabilities
Inquiries and statement of capabilities are to be directed to:
Amber Hupper, Contracting and Procurement Officer
Unit 100 – 39991 Gladys Avenue
PO Box 4500
Abbotsford, BC V2S 2E8
Telephone: 236-380-1379
Facsimile: 604-870-2444
E-mail : A••••••••@•••••••.••.ca