An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of requirement:
The Correctional Service Canada has a requirement to provide Pharmacy Services for filling prescriptions (including Methadone) that are prescribed by medical practitioners (doctors, dentist and psychiatrist under contract to the institution). The work will involve the following:
Objectives:To provide pharmacy and pharmaceutical services to the residents of Pe Sakestew Healing Lodge. The provision of pharmacy services must be done by licensed and registered personnel/facility in the province of Alberta.
1.2 Tasks:
The Contractor will provide a “Unit Dose” system of dispensing medication which includes “blister packaging” for over the counter and prescribed medications for individual use.
The contractor will provide proof of yearly licences for all registered employees in accordance with Accreditation Canada standards.
Prescriptions must be filled in blister packages and available for delivery upon an agreed time and day by Health Services at Pe Sakestew.
Methadone prescriptions (if applicable) will be prepared, labelled, and dispensed in bottles with security seal over the bottle caps to indicate that the bottle has not been tampered with.
The Contractor shall dispose of unused or outdated drugs from the stock above and shall provide credit where available.
Consulting and advisory services are to be performed as and when requested.
1.3 Deliverables:
The Contractor shall provide a loose duplicate label for each prescription filled, and generate a medication record that clearly has the medication, dosage, route of administration, time of administration, and period that the prescription covers.
Prescriptions will be faxed (or phoned on occasion) to the pharmacy contractor. The institution will specify blister pack or unit dose pack for each medication order.
The Contractor’s Statement of Account for prescriptions/supplies must be received at least monthly.
1.3.1 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.4 Constraints:
1.4.1 Location of work:
a. The Contractor must perform the work at a facility that is licensed to provide such service in the province of Alberta. Prescriptions are to be delivered to the institution at an agreed upon time.
b. Travel
No travel is anticipated for performance of the work under this contract.
1.4.2 Security Requirements:
2. The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.
3. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.
4. The Contractor/Offeror must comply with the provisions of the:
a. Security Requirements Check List and security guide;
b. Industrial Security Manual (Latest Edition).
2. Minimum essential requirements:
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
The proposal must confirm that the pharmacy has at least one full-time pharmacist and must also provide a plan for emergency and vacation coverage.
The firm must have at least one year’s experience with unit dose systems.
At least one pharmacist on staff must have one (1) year of experience as a full time, full service pharmacist.
The bidder must provide certification (or copies of licenses) to show that services will be provided from a fully licensed premises using pharmacists licensed in the province of Saskatchewan.
The proposal must indicate that the firm is able to dispense Methadone.
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is set-aside for an Aboriginal Supplier in accordance with the government's Procurement Strategy for Aboriginal Business (PSAB) (https://www.aadnc-aandc.gc.ca/eng/1100100032802/11001…). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
Roots and Berries Pharmacy is an Aboriginal and local business that have offered to provide services.
The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
(d) only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. The period of the proposed contract or the delivery date(s)
The proposed contract is for a period of five years, from December 17, 2016 to December 16, 2021.
11. A cost estimate of the proposed contract
The estimated value of the contract, including option (s), is $600,000.00 (GST/HST extra).
12. Name and address of the pre-identified supplier
Name: Roots and Berries Pharmacy
Address: PO Box 869
Hobbema, Alberta
T0C 1N0
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. The closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is Friday, October 7, 2016 at 10:00 CST.
15. Enquiries and submission of statement of capabilities
Enquiries and statement of capabilities are to be directed to:
Nancy Baessler, Project Leader
Contracting and Materiel Services
Regional Headquarters – Prairies
3427 Faithfull Avenue
Saskatoon, Saskatchewan
S7K 8H6
Tel: 306 659 9256
Fax: 306 659 9317
Email: 5••••••••@•••••••.••.ca
