Services de production vidéo nécessitant des services d'interprétation ASL et LSQ

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Sign Language Interpreting Associates Ottawa Inc
190 Colonnade Road South
Unit #21
Ottawa Ontario
Canada
K2E7L9
Nature of Requirements:

Video production services requiring ASL and LSQ interpretation

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of the requirement

The Canadian Accessibility Standards Development Organization (CASDO) has a requirement for the provision of audiovisual production services by a supplier with the capability and expertise to provide quality American Sign Language (ASL) and Langue des signes québécoise (LSQ) interpretation services for the production of live and pre-recorded videos. The supplier must provide complete production, ASL/LSQ interpretation services and consultation by video experts for the direction and production of videos produced using deaf/hard of hearing actors.

The Accessible Canada Act came into force in July, 2019. It’s a new Act and there is a large gap between the expectations and obligations of the Act and of those who are impacted-people with disabilities and federally regulated entities.

CASDO is a newly-established departmental corporation that was appropriated as part of the Act. CASDO’s purpose is to realize a Canada without barriers by January 1, 2040.

In order to meet its mandate, CASDO must ensure all of its communications, material and content, are fully accessible to the public in ASL and LSQ.

The work will involve the following:

a) On-going video production services requiring ASL and LSQ interpretation services for:

i.Accessibility Standards Canada’s current web content and new content as it develops;

ii.Live broadcast and filmed events (such as Annual Public Meeting, Facebook live events, virtual meetings or press conferences) to be filmed across Canada.

b) Expert advice on the required content to be interpreted (how to approach each web page or web project from an interpretation perspective and based on best practices, literacy level, habits and preferences of the hard of hearing community in Canada. This includes providing advice as to which contents requires interpretation, how to split the interpretation, depending on factors, functionality (informative vs interactive), the type of content and length);

c) The provision of ASL and LSQ deaf/hard of hearing actors and interpreters, based on the purpose of the task;

d) The provision of a studio and all required AV equipment;

e) Filming and production of videos of those interpretations, with understanding and expertise in the production of such videos (providing instructions and direction to deaf/hard of hearing interpreters during the filming and the production of the videos, ensuring quality control of both languages and that the content in the ASL and LSQ videos match);

f) With the exception of a) ii (live events), provision of the finish video/products to the project authority within 2 weeks of receiving the content to interpret, on any commercially available cloud drive service;

g) Obtain underlying rights for material or talent used in the creation of the deliverable and provide documented proof, including but not limited to, written consent from interpreters and deaf/hard of hearing actors to be filmed.

3.Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)

Any interested supplier must demonstrate their experience in providing a stable and reliable ongoing ASL and LSQ service by providing a statement of capabilities detailing how they meet the following requirements.

Interested suppliers must demonstrate that:

a. They can provide deaf/hard of hearing actors to provide interpretation of ASC’s webpages content (French and English), as and when required and on short notice;

b. They can provide ASL and LSQ interpretation during live events (such as ASC’s Annual Public Meeting, press conferences, Facebook live, etc) onsite, across Canada, which will result in a taped or recorded video which may be posted on various media platforms and streamed;

c. They can provide ASL and LSQ interpretation during live and filmed virtual meetings (Zoom, MS Teams, etc.) To provide advice of content to be interpreted based on best practices, literacy level, habits and preferences of the hard of hearing community in Canada;

d. They can produce videos of a., b. and c. while ensuring quality control of both languages and both video content;

e. They can provide a studio and all AV equipment, including proper lighting, and appropriate backgrounds required for shooting the interpretation videos;

f. The production staff and the directors participating in the filming can communicate and understand both ASL and LSQ in order to interact and communicate seamlessly with the deaf/hard of hearing actors without additional outside assistance. This is to ensure that there is complete understanding of direction;

g. The video editors participating in the production can communicate and understand ASL and LSQ to appropriately edit the footage;

h. They can provide the required video on a cloud-based platform in a format (size) that is readily downloadable on YouTube, to the Project Authority and within the timeframe as specified or within two (2) weeks of receipt of the final web content in English or French as applicable;

i. They have the following experience. The supplier must demonstrate that it meets all of the following and provide supporting details to demonstrate the stated experience requirements:

(i) A minimum of 5 years of experience (with at least three (3) years of that experience being gained in the last five (5) years) in providing expertise and advice as to how to approach ASL and LSQ interpretation for web or social media content (web page or series of web pages;

(ii) A minimum of 3 years of experience (gained in the last five (5) years) in production of video with deaf/hard of hearing actors and interpreters;

(iii) A minimum of 3 years of experience (gained in the last five (5) years) of:

• Producing and editing videos which contain ASL and LSQ;
• Quality control between both language and standardization (following industry practice look and feel, lighting, composition of shot, rhythm, etc.);

(iv) The ability to arrange certified ASL and LSQ interpreters who meet the following minimum requirements

• Have a community college diploma and provide evidence of at least five years’ experience as a visual interpreter in a professional environment in the public or private sector; or,
• Certified member of the Ordre des traducteurs, terminologues et interprètes agréés du Québec (OTTIAQ) as an LSQ interpreter or be a certified member of the Association of Visual Language Interpreters of Canada (AVLIC) as an ASL interpreter.

4. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement(s)

• Canadian Free Trade Agreement (CFTA)

5. Justification for the Pre-Identified Supplier

The CASDO has identified Sign Language Interpreting Associates Ottawa Inc (SLIAO) as the only known Supplier able to provide the video production services requiring ASL/ LSQ interpretation services as well as the required video experts.

6. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the contract."

7. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked under the :

• Canadian Free Trade Agreement (CFTA) - Article 513 Limited Tendering, Para 1

Subject to paragraphs 2 and 3, and provided that it does not use this provision for the purpose of avoiding competition among suppliers or in a manner that discriminates against suppliers of any other Party or protects its own suppliers, a procuring entity may use limited tendering in the following circumstances:

(b) if the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:

(iii) due to an absence of competition for technical reasons.

8. Ownership of Intellectual Property

Canada intends to retain ownership of any Foreground Intellectual Property arising out of the proposed contract on the basis that the main purpose of the contract is to generate knowledge and information for public dissemination

9. Period of the proposed contract or delivery date

The proposed contract is for a period of three (3) years, with a one-year option year under the same terms and conditions.

10. Cost estimate of the proposed contract

The estimated value of the contract, including the option period, is $600,000.00 (applicable taxes extra).

11. Name and address of the pre-identified supplier

Sign Language Interpreting Associates Ottawa Inc.
190 Colonnade Rd., South, Unit # 21 Ottawa ON K2E 7J5

12. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the services described in the ACAN may submit a statement of capabilities in writing to the Contracting Authority identified in section 14 of this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the requirement as stated in section 3 of this notice.

13. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is January 14, 2021 at 2:00 p.m. EST.

14. Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to the Contracting Authority:

Natou Barry
Supply Officer

Public Works and Government Services Canada
Communications Procurement Directorate
360 Albert Street, 12th Floor
Ottawa, Ontario, K1R 7X7

E-mail address: n••••••••@••••••••.••.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.