An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of requirement:
The Correctional Service Canada has a requirement to provide Aboriginal services to offenders under CSC supervision in the St. John’s, NL and surrounding area. The work will involve the following:
1.1 Objectives:
Community Aboriginal Liaison Services shall be provided to clients referred by the Correctional Services of Canada (CSC) (i.e. Federal and Provincial offenders who have applied for parole or who are under supervision by CSC.
Tasks:
The contractor must:
- Provide healing, spiritual teachings to St. John’s and surrounding area offenders as well as assist the offenders’ transition back to family and community by building social networks and by participating in CSC Community Re-Integration meetings when applicable.
- Provide Personal Counselling with offenders.
- Acquire necessary supplies to support cultural activities as approved by the Project Authority.
- Report on offender meetings as per requested by CSC.
- Provide access to St. John’s Friendship Centre programs and services offered.
1.3 Expected results:
Inuit offenders are linked to the resources and services in the community to meet their mental, spiritual, physical and emotional needs.
Establish on-going relationships with these service providers to assist in offenders transitioning to the community.
1.4 Deliverables:
1.4.1 A monthly report provided with the monthly invoice to ensure that the scope of work is being undertaken. The monthly report shall include the following:
- A monthly activity report detailing the activities undertaken in relation to the services/interventions to be submitted with the monthly invoice. This report would include, but not limited to, the number and names of offenders in relation to the work completed in the Statement of work; the type of service/follow-up provided for each offender providing an update in relation to the case planning issues for individual offenders accessing services.
- A written report regarding cultural activities.
Contractor shall complete a written report on every contact/collateral that has taken place for or on behalf of each offender. An electronic version of the report prepared by the contractor and delivered to CSC within ten (10) working days following the contract or activity. A CSC employee will subsequently enter this report in a casework record in OMS.
1.4.2 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.5 Constraints:
1.5.1 Location of work:
The contractor must perform the work at St. John’s Friendship Centre716 Water Street
St. John’s NL A1E 1C1
TravelNo travel is anticipated for the performance of the work under this contract.
1.5.2 Language of Work:
The contractor must perform all work in English.
1.5.3 Security Requirements:
There are no security requirements associated to this contract.
2. Criteria for assessing the statement of capabilities (minimum essential requirements):
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
-Must have at least 2 years in providing cultural and spiritual services to Inuit offenders in the community.
-Must have an established relationship with a number of different service providers, Elder in the community.
-Must have experience working with Inuit offenders who have been in conflict with the law.
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is set-aside for an Aboriginal Supplier in accordance with the government Procurement Strategy for Aboriginal Business (PSAB) (https://www.aadnc-aandc.gc.ca/eng/1100100032802/11001…). Therefore, only suppliers who meet the definition of an Aboriginal business, as defined in the PSAB, may submit a statement of capabilities.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
There is a limited number of suppliers available to provide reintegration and community support services to meet the reintegration needs of CSC Inuit offenders.
The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
There are no intellectual property terms in the contract.
10. Period of the proposed contract or the delivery date(s)
The proposed contract is for a period of one (1) year, from April 23th, 2019 to April 22th, 2020 with an option to extend the contract for three (3) additional one (1) year periods.
11.Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $ 156,000.00 (GST/HST extra).
12. Name and address of the pre-identified supplier
Name: St. John’s Friendship Centre.
Address: 716 Water Street
St. John’s NL A1E 1C1
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is April 16th, 2019 at 2:00pm ADT
15. Inquiries and submission of statement of capabilities
Inquiries and statement of capabilities are to be directed to:
Danielle Blanchet
1045 Main Street, 2nd Floor
Moncton NB E1C 1H1
Regional Contract Officer
Telephone: 506-851-7690
Facsimile: 506-851-6327
