Notice of Proposed Procurement (NPP)
Procurement Support Services
Task and Solutions Based Professional Services (TSPS)
The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.
Elections Canada File No: ECHS-RFP-17-0623
Applicability of Trade Agreements: Yes
Tendering Procedure: Open Competitive (Buy & Sell.gc.ca)
Tendering Procedure: Attachment: No
Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
Comprehensive Land Claim Agreement: No
Supply Arrangement Number: E60ZT-16TSPS
This requirement is open only to those TSPS Supply Arrangement Holders who qualified under the following workstream:
WORKSTREAM 3 – Project Management Services – Category 3.7 – Procurement Specialist
The following security requirements apply to this requirement and must be met by SA holders to be invited to submit a proposal:
Resource Security Clearance: Reliability Status or Secret (to be determined at TA stage).
Organizational Security Clearance: Secret
The following SA Holders have been invited to submit a proposal:
A. Net Solutions Inc.
ADRM Technology Consulting Group Corp.
Altis Human Resources (Ottawa) Inc.
Contract Community Inc.
Donna Cona Inc.
Emerion
Excel Human Resources Inc.
IT/Net – Ottawa Inc.
Lumina IT inc.
Pleiad Canada Inc.
Protak Consulting Group Inc.
Solutions Moerae Inc.
TAG HR The Associates Group Inc.
TBP & Associates Inc.
TRM Technologies Inc.
Background
The Chief Electoral Officer of Canada (“CEOC”), an agent of Parliament, exercises general direction and supervision over the conduct of elections and referendums at the federal level. The CEOC heads the Office of the Chief Electoral Officer, commonly known as Elections Canada.
Procurement and contracting at EC are provided through Procurement and Contracting Services (PCS). These services are primarily in support of purchasing activities that relate to Electoral Events and the sourcing of major technical infrastructure and application solutions.
Although EC leverages existing Government of Canada procurement tools and vehicles when possible, the large majority of EC’s procurement activities are completed in-house by PCS.
Procurement and contracting at EC abides by current legal provisions and applicable government processes. Even where it is not formally bound by the particular rules and policies that apply to other departments, EC is committed to respecting their spirit and intent. However, under exceptional circumstances and as directed by senior management, alternative procurement and contracting practices may be used.
EC adopts best practices for procurement and contracting that are aimed at successfully implementing any procurement and resulting contract. This strategy uses an open, transparent and competitive process that respects accountability, fairness and integrity. Some of the best practices and guiding principles unique to EC are found in:
the EC Procurement and Contracting Framework
the EC Procurement and Contracting Policy
the EC Procurement and Contracting Guide
EC’s mandate
EC’s strategic plan
PCS achieves successful procurement and contracting through Business Owner engagement, consultation and communication. In addition, PCS operates in a fast-paced, high-volume environment.
Requirement
EC requires Senior Procurement Specialists on an as and when requested basis to provide day-to-day procurement support services and expertise related to procurement and contracting.
Period of the Contract
Initial Term with Option to Extend
The Contract period will be from the Effective Date of the Contract until March 31, 2020 (the “Initial Term”). The Contractor will grant to Elections Canada irrevocable options to extend the period of the Contract by two (2) additional periods of one (1) year each under the same terms and conditions.
International Trade Agreements
This procurement process is subject to the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA), the Canada-Chile Free Trade Agreement (CCFTA), the Canadian Free Trade Agreement (CFTA) the Canada-Peru Free Trade Agreement (CPFTA), the Canada-Columbia Free Trade Agreement (CColFTA), the Canada-Korea Free Trade Agreement (CKFTA) and the Canada-Panama Free Trade Agreement (CPanFTA).
Submission of Offers
It is requested that offers be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFP at 2:00 p.m. (Gatineau, Quebec time).
Mailing Address:
Elections Canada
30 Victoria Street -1st Floor (Business Centre)
Gatineau, QC
K1A 0M6
Attn: Hannah State, Senior Advisor, Procurement and Contracting Services
Elections Canada File No: ECHS-RFP-17-0623
For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).
Bids sent via electronic mail or facsimile will not be accepted.
All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to P••••••••@••••••••.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.
Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at P••••••••@••••••••.ca.
Documents may be submitted in either official language of Canada.
Elections Canada retains the right to negotiate with suppliers on any procurement.
Further information about Elections Canada may be obtained at www.elections.ca.
Debriefings
Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.
NOTE: Task and Solutions Based Professional Services (TSPS) Method of Supply is refreshed on an annual basis. If you wish to find out how you can be a “Qualified SA Holder”, please contact s••••••••@••••••••.••.ca.
