Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements:
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ABORIGINAL COMPANIES ARE ENCOURAGED TO BID ON THIS REQUIREMENT
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TITLE: Translation services, English to French, for the National
Defense Division of the Translation Bureau, an agency of Public
Works and Government Services Canada (PWGSC).
BACKGROUND:
The Translation Bureau is an agency of PWGSC charged with
supporting the Government of Canada in its efforts to provide
services for, and communicate with, Canadians in the official
language of their choice. The requirement pertains to the
National Defense Division.
While much of the demand can be handled internally by
Translation Bureau translators, the Bureau regularly relies on
out sourcing to handle excess Work.
DESCRIPTION OF REQUIREMENT:
The Translation Bureau wants to procure English-to-French
translation services on an as-and-when-requested basis, the work
to be performed at the supplier's site and delivered to the
Translation Bureau.
The texts to translate, of a general or specialized nature, deal
with federal programs and activities in the military field. The
documents to be translated consist of, among other things,
meeting or conference agendas and minutes, briefing notes,
reports, memorandums, articles for Defence Department
publications, PowerPoint presentations, training and instruction
manuals, calls for tender, statements of work and documents for
a specific target audience, such as civil servants and military
personnel.
The total annual requirement for English-to-French translation
is estimated at 2,500,000words or the equivalent in hours.
Services shall be provided for one (1) years as of the contract
award date, and the contract will include an option allowing it
to be extended for two (2) additional periods of one (1) year
each under the same terms and conditions.
ESTIMATED VOLUME:
The total annual requirement for English-to-French translation
is estimated at 2,500,000 words and 100hours for work billed by
hour, i.e. a production capacity of up to 10,000words per
working day.
During the three-month familiarization period, the expected
production capacity is 5,000words per working day for the first
month, 7,000words per working day for the second month and
9,000words per working day for the third month.
MANDATORY TECHNICAL CRITERIA (MTC):
Bids must meet all the mandatory technical criteria specified
below. The Bidder must provide the necessary documentation to
support compliance with this requirement.
Bids that fail to meet all the mandatory technical criteria will
be declared non-responsive. Each mandatory technical criterion
must be addressed separately.
MTC No. Description of mandatory technical criteria
MTC 1. The Bidder must provide the name of one (1) primary
co-ordinator and one (1) backup co-ordinator, as specified in
A4.6.a of AnnexA, Statement of Work. If more than one primary
co-ordinator or more than one backup co-ordinator is proposed,
only the first two (2) in the order presented in the bid will be
considered. Furthermore, if the Bidder does not identify the
primary co-ordinator and backup co-ordinator, the first will be
evaluated as the primary and the second as the backup.
MTC 2. The Bidder must provide the names of two (2) primary
revisers and one (1) backup reviser, as specified in A4.6.b of
Annex A, Statement of Work. If the Bidder proposes more than
three (3) individuals, Canada will evaluate the first three (3)
in the order presented in the bid. Furthermore, if the Bidder
does not identify the primary revisers and backup reviser, the
first two (2) revisers proposed will be evaluated as the primary
revisers and the third as the backup.
MTC 3. Each of the individuals proposed as revisers in MTC2 must
be a translator certified (in translation from English to
French) by a provincial or territorial professional association
affiliated with the Canadian Translators, Terminologists and
Interpreters Council (CTTIC). The Bidder must provide a copy of
the membership card for the current year from the professional
association concerned, and Canada reserves the right to conduct
any verifications that may be required to ascertain whether the
individual is a member in good standing.
POINT RATED TECHNICAL CRITERIA: Refer to the solicitation for
the point rated technical criteria.
BASIS OF SELECTION: Lowest price-per-point
Only one (1) contract will be recommended for award under this
solicitation.
1. To be declared responsive, a bid must:
comply with all the requirements of the bid solicitation;
meet all mandatory evaluation criteria; and
obtain the required minimum number of points specified in the
attachment 1 to Part4 for the point-rated technical criteria.
2. Bids not meeting the requirements in 1.(a) or (b) or (c) will
be declared non-responsive. Neither the responsive bid obtaining
the highest number of points nor the one with the lowest price
will necessarily be accepted.
3. The price per point is determined by dividing the total
evaluated price by the overall score received for all the
point-rated technical criteria in the attachment 1 to Part4 of
the solicitation.
4. The responsive bid with the lowest price per point will be
recommended for contract award.
In the event that two (2) or more responsive bids obtain the
same price per point, those bids will be ranked in descending
order by total score obtained for all of the point-rated
technical criteria detailed in Attachment1 to Part4, the
responsive bid with the highest total score being ranked the
highest will be recommended for contract award.
BASIS FOR CANADA'S OWNERSHIP OF INTELLECTUAL PROPERTY:
The Translation Bureau of PWGSC has determined that any
intellectual property rights arising from the performance of the
work under the resulting contract will vest in Canada, on the
following grounds:
where the Foreground consists of material subject to copyright,
with the exception of computer software and all documentation
pertaining to that software.
CANADIAN CONTENT:
This procurement is limited to Canadian services as defined in
SACC Manual clause A3050T, Canadian Content Definition.
CONTRACTING AUTHORITY:
Brigitte Gonga
Telephone: (819) 956-8165
Facsimile: (819) 956-2675
email: b••••••••@••••••••.••.ca
***** Note: Do not forward proposals to the above PWGSC contact
*****
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
