1. Objective
The objective of this Request for Proposal (RFP) is to issue one (1) or more contracts on an as when required basis for the provision of translation services for the Courts Administration Service (CAS).
2 Deliverables
CAS requires translation services for translation of documents that are administrative and/or legal in nature. The Contractor will be required to cover the following four (4) streams:
Stream A:
Translation or revision of legal documents
Canadian English to Canadian French
Approximately 55% of the volume
Stream B:
Translation or revision of legal documents
Canadian French to Canadian English
Approximately 24% of the volume
Stream C:
Translation or revision of administrative documents
Canadian English to Canadian French
Approximately 16% of the volume
Stream D:
Translation or revision of administrative documents
Canadian French to Canadian English
Approximately 5% of the volume
3. Period of Work
The work is to be performed from date of issue of any resulting Contract to March 31, 2017. The Bidder grants to Canada the irrevocable option to extend the term of the Contract by up to one (1) additional one (1) year period under the same conditions.
4. Evaluation Process and Selection Methodology
Basis of selection – Highest Combined Rating of Technical Merit ( 70% ) and Price ( 30% )
5. Contracting Authority
Francis Gosselin
Director, Contracting and Materiel Management
Courts Administration Service
90 Sparks St – Suite 921
Ottawa, Ontario K1A 0H9
Tel: 613-240-5907
Email: P••••••••@••••••••.••.ca
The Contracting Authority is responsible for all matters of a contractual nature.
6. Enquiries - solicitation stage
All enquiries or issues concerning this procurement must be submitted in writing to the Contracting Authority named as early as possible within the bidding period.
Enquiries and issues must be received by the Contracting Authority no later than five (5) calendar days prior to the bid closing date specified on the cover page or this RFP document to allow sufficient time to provide a response. Enquiries or issues received after that time may not be able to be answered prior to the bid closing date.
7. Intellectual Property
The intellectual property shall vest with Canada under the following exception:
(6.5) where the material developed or produced consists of material subject to copyright, with the exception of computer software and all documentation pertaining to that software.
8. Security
The RFP contains a security requirement. Please see RFP document for additional information.
