Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Extreme Urgency
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
JOHN R LUXTON
P.O. Box 55
Beaver Creek Yukon
Canada
Y0B1A0
Nature of Requirements:
Snow Removal and Ice Control Services
EZ899-170723/A
Yamamoto, Albert
Telephone No. - (604) 775-7549
Fax No. - (604) 775-7526
Advance Contract Award Notice
1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Definition of the requirement
The Canadian Border Services Agency (CBSA) requires Snow Removal and Ice Control services, as well as minor repairs and maintenance on Equipment used to perform the work. The work shall take place at the Port of Pleasant Camp B.C.
The Contractor shall be responsible for providing the work as detailed herein:
a) Snow removal from all hard surfaces (Roadway, Driveways, House road access way) including around all doors and walkways of Port building. The Contractor mustremove snow from the site prior to impact on Port operation as identified by the site authority. Application of sand and/or salt as required or as identified by the site authority;
b) Roofs are to be cleared of snow each time snowfall accumulation exceeds two (2) feet. Roofs are to be monitored closely and maintained free of ice build-up by the Contractor;
c) Residents will be responsible for clearing their own stairs and steps and to pull snow back from garage doors for accessibility by the Contractor.
On completion, all roads and aprons shall be left in first class condition to the entire satisfaction of the Site Authority.
The contractor shall be solely responsible for repairing any and all damage inflicted on any Government of Canada facility, structure, or utility during the course of the operations.
CBSA will make available a residence on-site. Rent for unit will be $600.00 per month payable in advance to the Receiver General for Canada c/o CBSA Facilities. Contractor is to provide bedding, furnishings, cable and phone service at their own expense. The residence is available only from November 1st to March 31st annually.
3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
The supplier must have a minimum 6 months of experience operating a Cat 920 Loader with bucket and John Deere x 595 equipped with blade. The supplier must be capable of doing minor handyman duties including adjusting brakes, changing oil, changing hydraulic lines and changing filters. The supplier must hold a valid security clearance issued by the Canadian Industrial Security Directorate (CISD).
4. Applicability of the trade agreement(s) to the procurement
This procurement is subject to the following trade agreement(s):
o Agreement on Internal Trade (AIT)
o North American Free Trade Agreement (NAFTA)
5. Justification for the Pre-Identified Supplier
The supplier is the only known qualified source of supply for this requirement.
6. Government Contracts Regulations Exception(s)
The following exception(s) to the Government Contracts Regulations is (are) invoked forthis procurement under subsection 6(d) only one person is capable of performing the work.
7. Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the:
o Agreement on InternalTrade (AIT) - Article(s) 506.
o North American Free Trade Agreement (NAFTA) - Article(s) 1016
8. Period of the proposed contract or delivery date
The proposed contract is for a period of 2 years, from November 5th 2016 to October 31st 2018 with three option periods of one year each.
9. Cost estimate of the proposed contract
The estimated value of the contract, including option(s), is $35,000.00 x 5 years (GST/HST extra).
10. Name and address of the pre-identified supplier:
John R. Luxton, General Delivery, Beaver Creek, Yukon Territory, Y0B 1A0
11.Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12. Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is November 4 2016 2:00 p.m. PDT.
13. Inquiries and statements of capabilities are to be directedto:
Albert Yamamoto
Supply Specialist, Vancouver Acquisitions
Acquisitions and Compensation / Pacific Region
Public Works and Government Services Canada / Government of Canada
a••••••••@••••••••.••.ca / Tel: 604-775-7549
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
