Tendarix.ca
Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: Best Overall Proposal
Comprehensive Land Claim Agreement: Yes
Nature of Requirements:
REQUEST FOR INFORMATION on the Draft
REQUEST FOR PROPSAL FOR WAREHOUSING and DISTRIBUTION of printed
matter and other material for Natural Resources Canada (NRCan)
Amendment to NPP is to add the following information:
Number of Copies: submit one hard copy and one (1) softcopy (on
a USB, CD or DVD).
Response Costs: Canada will not reimburse any respondent for
expenses incurred in responding to this RFI.
7.1 Submission of Responses
Time and Place for Submission of Responses: Respondents should
send responses herein by the date specified on the front page of
this RFI to PWGSC Bid receiving unit:
Public Works and Government Services Canada
Bid Receiving Unit
Place du Portage, Phase III
Core 0A1 - 11 Laurier Street
Gatineau, Quebec
K1A 0S5
Responsibility for Timely Delivery: Each respondent is solely
responsible for ensuring its response is delivered on time to
the correct location.
Identification of Response: Each respondent should ensure that
its name and return address, the RFI number and the closing date
appear legibly on the outside of the response.
Canada retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
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1. Nature of Request for Information
This is a Request for Information (RFI) and not a bid
solicitation. No Contract or Supply Arrangement will be issued
as a result of this RFI; however, this RFI includes a Request
for Industry Comments at Addendum A and the draft Request For
Proposal (RFP)* at Addendum B. The written comments received by
Canada will not be specifically shared or referred to in the
final solicitation document and any comments provided as a
result of this RFI should not contain any restrictions of use.
All written comments and questions received by Canada will not
be specifically shared or referred to in any resulting RFP.
Canada acknowledges that any information collected will be
utilized by Canada in an anonymous fashion.
2. Purpose of this RFI
This RFI is issued for the purpose of:
requirement for the warehousing of printed matter and other
material, variable on-demand printing, real time order tracking,
inventory control, order processing and order fulfillment,
distribution of all material and reporting activity as well as
operating NRCan's toll-free telephone line.
and the planned procurement process;
1) mandatory and rated criteria, and
2) the statement of work.
3. Background
NRCan currently has a contract for these services which is set
to expire at the end of the year.
4. REQUIREMENTS
Natural Resources Canada (NRCan) has provided warehousing,
mailing, distribution and a toll-free line service to a variety
of programs within NRCan since 2003. The NRCan Communications
Branch is responsible for initiating and monitoring the
warehousing, distribution, and toll-free line services. Requests
for NRCan publications are received via regular mail, fax,
toll-free line and the online distribution system.
The Contractor must, at a minimum, provide the following
services (as described in this Statement of Work):
1. Store the NRCan material in a monitored climate controlled
warehouse and monitor any inventory kept in the warehouse over
the term of the contract. All publications and promotional items
will be produced under other contracts and NRCan Project
Authority will arrange for them to be delivered to the
Contractor's facility. Ample warehouse capacity must be
available immediately to meet on going and seasonal peak storage
requirements.
2. With direction from the NRCan Project Authority and Project
Officers, establish the level of inventory required for each of
the publications and promotional items.
3. Provide and maintain on the Contractor's internet ordering
system separate interfaces for ordering by NRCan representatives
and the public via the NRCan Internet. Take orders on an if and
when received basis and provide complete order fulfilment
including distribution to final destinations.
4. Provide assembly and kitting, mass mailing preparation, and
distribution services as required.
5. Establish and maintain a bilingual toll-free line for
order-taking service for NRCan, answer callers' questions based
on information provided to the Contractor about NRCan programs
and occaionally to request information from the caller based on
question/information provided by NRCan.
6. Provide Inventory Management and electronic Inventory
Reporting.
7. Provide a variety of comprehensive reports and quality
control services.
8. Provide Information Technology support in the maintenance of
web based systems.
9. Provide consulting services to NRCan for cost savings and
gaining efficiencies in managing the supply and distribution of
material.
10. Provide on-going liaison with NRCan Project Officers for the
daily management of the supply of NRcan material.
11. Upon request, make digital copying of publications,
brochures, fact sheets etc. to fulfil urgent requirements for
exhibits, trade shows and other events.
13. Provide variable printing services in support of fulfilment
and direct mail projects and variable printing for mass mailings
of annual reports, or other Program material to multiple
recipients of a targeted audience.
14. Provide a dedicated Project Manager who is available to meet
with the NRCan Project Authority when requested to provide
technical support and innovative solutions on distribution
related matters.
5. Nature and Format of Responses Requested
Responses from potential suppliers to the information requested
in this RFI will assist PWGSC in formulating a procurement
strategy that meets PWGSC's business and operational
requirements. Respondents are requested to review Addendum B,
and to submit written responses to the information requested in
Addendum A. Respondents should explain any assumptions they make
in their responses.
In addition to providing responses to the information requested
in Addendum B, respondents may submit comments, concerns,
suggestions and, where applicable, alternative recommendations
regarding how the requirements or objectives described in this
RFI could be satisfied or improved upon. Respondents may also
submit comments regarding the content, format and/or
organization of Addendum A.
Respondents should not assume that new clauses or requirements
will not be added to any bid solicitation that is ultimately
published by Canada. Nor should respondents assume that none of
the clauses or requirements will be deleted or revised.
Number of Copies: submit one hard copy and one (1) softcopy (on
a USB, CD or DVD).
Response Costs: Canada will not reimburse any respondent for
expenses incurred in responding to this RFI.
6. Treatment of Responses
(a) Use of Responses: Responses will not be formally evaluated.
However, the responses received may be used by Canada to develop
or modify procurement strategies or any draft documents
contained in this RFI. Canada will review all responses received
by the RFI closing date. Canada may, in its discretion, review
responses received after the RFI closing date.
(b) Review Team: A review team composed of representatives from
PWGSC will review the responses. Canada reserves the right to
hire any independent consultant, or use any Government resources
that it considers necessary to review any response. Not all
members of the review team will necessarily review all responses.
(c) Confidentiality: Respondents should mark any portions of
their response that they consider proprietary or confidential.
Canada will handle the responses in accordance with the Access
to Information Act.
(d) Follow-up Activity: Canada may, in its discretion, contact
any respondents to follow up with additional questions or for
clarification of any aspect of a response.
7. Enquiries and Submission of Responses
This is not a bid solicitation. Accordingly, Canada will not
respond to enquiries in writing or by circulating answers to all
potential suppliers. Canada will not reimburse any respondent
for expenses incurred in responding to this RFI. Potential
suppliers are not required to submit information under this RFI
to qualify for any future bid solicitations for this
requirement. Documents may be submitted in either official
language of Canada.
All enquiries and written responses to this RFI should be
submitted to:
Janet Werk
PWGSC, Services and Specialized Acquisitions Management Sector
(SSAMS)
Communication Procurement Directorate
12-360 Albert Street
Ottawa, Ontario KIA OS5
Telephone: 613-998-3968 Facsimile: 613-993-2581
E-mail: j••••••••@••••••••.••.ca
7.1 Submission of Responses
Time and Place for Submission of Responses: Respondents should
send responses herein by the date specified on the front page of
this RFI to PWGSC Bid receiving unit:
Public Works and Government Services Canada
Bid Receiving Unit
Place du Portage, Phase III
Core 0A1 - 11 Laurier Street
Gatineau, Quebec
K1A 0S5
Responsibility for Timely Delivery: Each respondent is solely
responsible for ensuring its response is delivered on time to
the correct location.
Identification of Response: Each respondent should ensure that
its name and return address, the RFI number and the closing date
appear legibly on the outside of the response.
Canada retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any
procurement.
Documents may be submitted in either official language of Canada.
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