Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy:
Comprehensive Land Claim Agreement: No
Nature of Requirements:
SOLICITATION NO. EP117-162755
Janitorial Services - Shirley's Bay
Requirement
To provide Janitorial Services, for 39 buildings, including all labour, material and equipment for Public Works and Government Services Canada (PWGSC), located at Shirley's Bay, 3701 Carling Avenue, Ottawa, Ontario, Canada. The services must be provided in accordance with the Statement of Work.
Period
The period of any resulting Contract will be for a period of two (2) year(s) plus up to three (3) additional consecutive twelve (12) month periods, under the same conditions.
Canada may exercise this option at any time by sending a written notice to the Contractor 60 days before the contract expiry date. The option may only be exercised by the Contracting Authority, and will be evidenced, for administrative purposes only, through a contract amendment.
At the time option year 2 and option year 3 are exercised, the rates in the Basis of Payment will be increased or decreased by multiplying the rates by the percentage change in ?The Consumer Price Index?, major components, selected sub-groups and special aggregates, provinces, Whitehorse and Yellowknife, not seasonally adjusted? (?CPI? ) for the appropriate province for the 12 month period ending two months before the expiration dateof the current period of the contract (?period?). The CPI which will be used is published in Statistics Canada Catalogue no. 62-001-X, tables 9-1 to 9-12, for the appropriate province all-items CPI of the period as described above.
Consumer Price Index for Canada is published by Statistics Canada and is available at:
Security Requirement
1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Facility Security Clearance at the level of SECRET, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or
sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by
CISD/PWGSC.
3. The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a valid personnel security screening at the level of SECRET, granted or approved by CISD/PWGSC.
4. The Contractor/Offeror MUST NOT remove any PROTECTED information from the identified work site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.
5. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.
6. The Contractor/Offeror must comply with the provisions of the:
(a) Security Requirements Check List and security guide.
(b) Industrial Security Manual (Latest Edition).
MANDATORY Security Clearance
1. At the date of bid closing, the security requirements as indicated in Part 7-
- Resulting Contract Clauses must be met, in addition to the following conditions must be met:
(a) the Bidder must hold a validorganization security clearance at the SECRET level;
(b) the Bidder’s proposed Non-Working On-Site Supervisor requiring access to
protected information, assets or sensitive work site(s) must hold a valid SECRET
clearance;
(c) Individuals proposed requiring access to protected information, assets or
sensitive work site(s) must EACH hold a valid RELIABILITY clearance, at the
following buildings at CRC Shirley’s Bay:
Building 1 and 1A Building 4
Building 2ABuilding 7
Building 2B Building 34
Building 2C Building 74
Building 2D Building 76
Building 2E Building 94
Building 2F Building 103
Building 3
(d) Individuals proposed requiringaccess to protected information, assets or
sensitive work site(s) must EACH hold a valid SECRET clearance, at the following
buildings at CRC Shirley’s Bay:
Building 4 Building 62
Building 34 Building 75
Building 5A Building 91
Building 5B Building T104
Building 5C Building T-104A
Building 6 Building T-104B
Building 9 Building T-104C
Building 10 Building T104D
Building 14 Building T-104E
Building 24 Building T104G
Building 29 Building T-85
Building 36 Building T-85A
Building 39 Building T-86
(e) the Bidder must provide the name and date of birth of all individuals who will
require access to protected information, assets or sensitive work sites.
2. Pourdeplus amples renseignements sur les exigences relatives à la sécurité, les soumissionnaires devraient consulter le site Web du Programme de sécurité industrielle (PSI) de Travaux publics et Services gouvernementaux Canada. (http://ssi-iss.tpsgc-pwgsc.gc.ca/index-fra.html).
Mandatory Site Visit
It is MANDATORY that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at Shirley’s Bay at 3701 Carling Avenue, Ottawa, Ontario Canada on 19 December 2016. The site visit will begin at 10:00 am EST, Building 4, in the private dining area on the second floor.
Bidders must communicate with the Contracting Authority no later than two days before the scheduled visit to confirm attendance and provide the name(s) of the person(s) who will attend. Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the site visit. A maximum of two (2) representatives per company will be permitted to examine the site.
Note: Contractors are to arrive at least 15 minutes prior to the commencement of the mandatory site visit.
Contractors are to sign in at Building #1 and must provide a photo ID to gain access to the site.
Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.
MANDATORY ITEM:
Due to the nature of this requirement and in order to gain access to the sites it is MANDATORY that all interested bidders, submit the names (legal name) of their representatives that will be attending the Mandatory Site Visit to the Contracting Authority (Bushra Mirza) at the latest by 7:00 am on December 15, 2016.
It is the responsibility of the Bidders to ensure that the Contracting Authority is in receipt of this information by the date shown. Bidders who fail to submit the required information by 7:00 am on December 15, 2016 will be denied access to the sites.
Mandatory requirements:
1) Attendance at the Mandatory Site Visit;
2) Security Clearance of SECRET and RELIABILITY, at bid closing, in accordance with Part 6, Security Requirements;
3) Contractor's qualification in accordance with Part 3, Section I: Technical Bid;
4) One (1) Non Working On-site Supervisor, qualification in accordance with Part 3, Section I: Technical Bid;
5) Submission of a Firm Price/Rate in Canadian funds for all the items listedin the RFP, Part 3, Section II, Financial Bid;
All enquiries are to be submitted in writing to the Contracting Authority:
Bushra Mirza at facsimile (819) 956-3600 or email: b••••••••@••••••••.••.ca.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
