Solicitation No. 1000308061
Lift-Truck Maintenance and Repair Services
DESCRIPTION OF REQUIREMENT
This requirement contains NO security requirement.
The Canada Revenue Agency (CRA) requires a Contractor to provide on-site scheduled maintenance services and “as and when requested” services for the fleet of CRA-owned powered lift-trucks and CRA-owned manual pallet jacks. The CRA currently has ninety–one (91) powered lift-trucks deployed at CRA offices and warehouses across Canada.
These powered lift-trucks are categorized into the following types; Sit-down Counterbalance, Stand-up Counterbalance, Reach Fork Truck and Pallet Trucks. These four types of powered lift-trucks vary by manufacturer and model as listed in Annex A-1: CRA Sites and Powered Lift-Truck Count.
The following services are required for all powered lift-trucks listed within Annex A-1:
1. Scheduled Maintenance Services:
a. Annual & Semi-Annual Maintenance Services (as further described in Section 3.1 of the Statement of Work);
b. Monthly Battery and Charger Services (as further described in Section 3.2 of the Statement of Work).
2. “As and When Requested” Services:
a. Remedial Services & Manual Pallet Jack Maintenance Services (as further described in Section 4.1 of the Statement of Work);
b. Replacement Parts (as further described in Section 4.2 of the Statement of Work);
c. Powered Lift-Truck Operator Training Services (as further described in Section 4.3 of the Statement of Work.
In addition to the services listed above, the Contractor must also provide the following services, at no additional cost to the CRA:
- An initial Fleet Assessment (as further described in Section 5.1 of the Statement of Work);
- Battery Recycling & Disposal Services (as further described in Section 5.2 of the Statement of Work);
- Reports (as further described in Section 5.3 of the Statement of Work).
Bidders may submit a proposal for one (1) or more of the regions listed below (as listed in Annex A-1):
- Atlantic Region;
- Quebec Region;
- Ontario Region;
- Prairie Region;
- Pacific Region.
The CRA is seeking to issue up to five (5) Contracts for the regions listed above. The period of each resulting Contract will be three (3) years, with two (2) one-year option periods.
APPLICABLE TRADE AGREEMENTS
The following trade agreements apply to this procurement:
North American Free Trade Agreement
Agreement on Internal Trade
Canada Columbia Free Trade Agreement
Canada Peru Free Trade Agreement
Canada Chile Free Trade Agreement
Canada Panama Free Trade Agreement
World Trade Organization Agreement on Government Procurement
CONTRACTOR SELECTION METHODOLOGY
The evaluation of proposals will be performed in six (6) steps as follows:
Step 1 – Evaluation against Mandatory Criteria
Step 2 – Point-Rated Evaluation – not applicable to this requirement
Step 3 – Evaluation of Financial Proposals
Step 4 – Basis of Selection – Highest Compliant bid evaluation score. The responsive bid with the highest Bid Evaluation Score, for each Region, will be considered the highest ranked Bidder for that Region and will be recommended for award of a contract for that Region.
Step 5 – Conditions Precedent to Contract Award
Step 6 – Contract Entry
CONTRACTING OFFICER
All enquiries regarding this Request for Proposal must be directed in WRITING (see email address below) to:
Timothy Berg
Canada Revenue Agency
Administration Directorate
Contracting Division
250 Albert Street, 8th Floor
Ottawa, Ontario, K1A 0L5
Tel. Number: (613) 995-4661
Fax Number: (613) 957-6655
Email Address: T••••••••@•••••••.••.ca
Proposal documents and supporting information may be submitted in either English or French.
Bids must be received on or before May 2, 2014 at 2:00 pm EDT.
The CRA reserves the right to negotiate with suppliers on any procurement.
ADDRESS FOR SUBMISSION OF BIDS
Canada Revenue Agency
Bid Receiving Unit
Ottawa Technology Centre
Receiving Dock
875 Heron Road
Room D-95
Ottawa, ON
K1A 1A2
