Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy:
Comprehensive Land Claim Agreement: No
Nature of Requirements:
JANITORIAL SERVICES FOR BUILDINGS
Requirement
To provide Janitorial Services including all labour, material and equipment for Public Works
and Government Services Canada (PWGSC), on 3 heating and cooling plants located at 1
Fleet Street (Cliff), 501 Heron Road (Confederation) and 98 Sussex Drive (NRC) in Ottawa,
Ontario, Canada. The services must be provided in accordance with the Statement of Work.
Period
The period of any resulting Contract will be for a period of two (2) year(s) plus up to three (3)
additional consecutive twelve (12) month periods, under the same conditions.
Canada may exercise this option at any time by sending a written notice to the Contractor 60
days before the contract expiry date.The option may only be exercised by the Contracting
Authority, and will be evidenced, for administrative purposes only, through a contract
amendment.
At the time option year 2 and option year 3 are exercised, the rates in the Basis of
Payment will be increased or decreased by multiplying the rates by the percentage
change in ?The Consumer Price Index?, major components, selected sub-groups and special aggregates, provinces, Whitehorse and Yellowknife, not seasonally adjusted?
(?CPI?) for the appropriate province for the 12 month period ending two months before
the expiration date of the current period of the contract (?period?). The CPI which will
be used is published in Statistics Canada Catalogue no. 62-001-X, tables 9-1 to 9-12,
for the appropriate province all-items CPI of the period as described above.
Consumer Price Index for Canada is published by Statistics Canada and is available
at:
or
Security Requirements
1. The Contractor/Offeror must, at all times during the performanceof the Contract/Standing Offer, hold a valid Facility Security Clearance at the level of SECRET, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a valid personnel security screening at the level of SECRET, granted or approved by CISD/PWGSC.
3. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.
4. The Contractor/Offeror must comply with the provisions of the:
(a) Security Requirements Check List, attached Appendix C and
(b) Industrial Security Manual (Latest Edition).
Mandatory Security Requirements
1. At the date of bid closing, the security requirements as indicated in Part 7-
- Resulting Contract Clauses must be met, in addition to the following conditions must be met:
(a) the Bidder must hold a valid organization security clearance atthe SECRET level;
(b) the Bidder’s proposed Non-Working On-Site Supervisor requiring access to
protected information, assets or sensitive work site(s) must hold a valid SECRET
clearance;
(c) Individuals proposed requiring accessto protected information, assets or
sensitive work site(s) must EACH hold a valid SECRET clearance, at the following
plants:
Confederation - 501 Heron Road
Cliff - 1 Fleet Street
NRC - 98 Sussex Drive
(d) the Bidder must provide the name and date of birth of all individuals who will
require access to protected information, assets or sensitive work sites.
2. For additional information on security requirements, Biddersshould refer to the Industrial
Security Program (ISP) of Public Works and Government Services Canada
(http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website.
Mandatory Site Visit
It is MANDATORY that the Bidder or a representative of the Bidder visit the work site. Arrangements have been madefor the site visit to be held at the main entrance of the Cliff Plant, 1 Fleet Drive, Ottawa, Ontario Canada on January 19, 2017. The site visit will begin at 9:00 a.m. EST.
IT IS MANDATORY THAT THE BIDDERS PROVIDE AND WEAR SAFETY SHOES/BOOTS, SAFETY GLASSES AND HARD HATS FOR THE SITE VISIT. BIDDERS WHO DO NOT WEAR SAFETY SHOES/BOOTS, SAFETY GLASSES AND HARD HATS WILL NOT BE PERMITTED TO ATTEND THE SITE VISIT.
Bidders must communicate with the Contracting Authority no later than January 17, 2017, two days before the scheduled visit to confirm attendance and provide the name(s) and birth dates of the person(s) who will attend. Bidders will be required to sign an attendance sheet. Bidders should confirm in their bid that they have attended the sitevisit.
Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation. A maximum of two (2) representatives per company will be permitted to examine the site.
MANDATORY ITEM:
Dueto the nature of this requirement and in order to gain access to the sites it is MANDATORY that all interested bidders, submit the names (legal name) of their representatives and birth dates that will be attending the Mandatory Site Visit to the Contracting Authority (Bushra Mirza) at the latest by 7:00 am on January 17, 2017.
It is the responsibility of the Bidders to ensure that the Contracting Authority is in receipt of this information by the date shown. Bidders who fail to submit the required information by 7:00 am on January 17, 2017 will be denied access to the sites.
Mandatory requirements:
1) Attendance at the Mandatory Site Visit;
2) Security Clearance of SECRET, at bid closing, in accordance with Part 6, Security Requirements;
3) Contractor's qualification in accordance with Part 3, Section I: Technical Bid;
4) Non-Working On-site Supervisor(s) qualification in accordance with Part 3, Section I: Technical Bid;
5) Submission of a Firm Price/Rate in Canadian funds for all the items listed in the RFP, Part 3, Section II, Financial Bid;
All enquiries are to be submitted in writing to the Contracting Authority:
Bushra Mirza at facsimile (819) 956-3600 or email: b••••••••@••••••••.••.ca.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
