The National Capital Commission (NCC) is calling for Abbreviated Proposals from environmental consulting and/or consulting engineering firms to provide designated substances and hazardous material assessment services on an “as and when requested basis” at various locations within the National Capital Region (Ontario and/or Québec). A minimum of four (4) Standing Offer Agreements (SOA) may be awarded as a result of this Request for Proposal. The resulting Standing Offer Agreements will be for a period of four (4) years from the date of award. Hourly rates quoted will remain fixed for the first two years. The NCC will allow the successful consultants to increase their hourly rates by the consumer price index for the remaining two years.
The consultant’s key personnel and their back-ups should be two different persons and are to be named in the Abbreviated Proposal, and members of the consultant’s team must remain in their designated roles for the duration of the SOA. Both the NCC Project Manager and the NCC Contracting Authority must be promptly informed if any of the personnel named in the Abbreviated Proposal submission have left the consultant’s employment. In this regard, the consultant shall submit a resume of all proposed replacement personnel to the NCC Project Manager and the NCC Contracting Authority. If the consultant assigns replacement personnel who are considered in any respect unsatisfactory they shall be removed and replaced by the consultant upon five (5) days notice of dissatisfaction from the NCC Project Manager and the Contracting Authority. Failure to honor this requirement may result in default of the contract.
Based on their analysis and understanding of the project requirements as identified in this document, proponents will formulate and submit their proposals which will consist of:
A Technical submission which will describe the proponent’s capabilities and proposed services; and
The Fee for Service Form (annex 1), to be submitted in an envelope separate from your proposal. The price element will be represented by the quoted Hourly Rates Fee. The Fee for Services Form will be in accordance with the Basis of Payment (Paragraph 4.0) stated herein. Rates quoted must be in Canadian Funds. All pricing items must be completed in its entirety. Note that estimated quantities (i.e. man-hours, dollar amounts) are for bid evaluation purposes.
One method of supply used by the NCC to satisfy the requirements of identified internal users is to arrange a Standing Offer Agreement (SOA) to provide goods, services or both to the NCC during a specified period. The identified internal users to be served may then be a delegated purchasing authority and may access the source of supply directly, as and when requested, by issuing purchase orders detailing the exact quantities of goods or services they wish to order from the Offeror at a particular time during the effective period of the Offeror’s offer and in accordance with the predetermined conditions. This method of supply is particularly useful in acquiring frequently ordered commercially and non-commercially available goods or services when the total volume or value of goods or level of services that may be required by one or more identified users can be estimated beforehand, but it is not possible at the outset to identify the exact requirements for any given user at a specific time in the future.
The NCC foresees a potential need to retain the services of firms to provide DESIGNATED SUBSTANCES / HAZARDOUS MATERIAL ASSESSMENT AND WASTE AUDIT SERVICES, as more particularly stated herein and in the attached; you are hereby invited to provide to the NCC a Standing Offer. If you wish to submit an offer you are required to do so, on the enclosed forms and format. Please be advised that the quantity of goods and/or services and the estimated expenditure specified in the attached are only an approximation of requirements given in good faith. The making of a standing offer by the Offeror shall not constitute an agreement by the NCC to order any or all of the said goods and\or services. The NCC may make one or several purchase orders against a Standing Offer, each such purchase orders constituting an acceptance of said Standing Offer for the part of the said goods or services described in the purchase order. A request does not commit the NCC to authorize the utilization of a Standing Offer or to pay any cost incurred in the submission of offers, or cost incurred in making necessary studies for the preparation thereof, or to procure or contract for any goods or services. The NCC reserves the right to reject or authorize for utilization any offer in whole or in part, with or without further discussion or negotiation
ADDRESS ENQUIRIES TO: Enquiries regarding this proposal must be submitted in writing to Allan Lapensée, Sr Contract Officer, via e-mail address – a••••••••@•••••••.ca as early as possible within the solicitation period. Enquiries should be received no later than fourteen (14) calendar days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer not being provided. To ensure consistency and quality of the information provided to all Proponents, the Senior Contract Officer shall examine the content of the enquiry and shall decide whether or not to issue an amendment. All enquiries and other communications related to this proposal sent throughout the solicitation period are to be directed ONLY to the Senior Contract Officer named above. Non-compliance with this requirement during the solicitation period can, for that reason alone, result in disqualification of a proposal.
The estimated expenditure for all resulting Standing Offer Agreements is $ 2,000,000.00 CDN including taxes (combined). As operational requirements become more defined, the NCC reserves the right to increase the total estimated expenditure by 10% but in no circumstance will the total estimated expenditure for all SOAs be more than $ 2,200,000.00 including taxes
BID DEADLINE: April 4, 2018 at 3pm EDT
RETURN TO: National Capital Commission, Procurement Services, 40 Elgin Street, 2nd floor Security Office, Ottawa, Ontario K1P 1C7, Reference NCC tender file # AL1733
There is no public opening scheduled.
Evaluation, then, best value between technical and price.
The procurement process of this RFSO is subject to trade agreements: Canada-Chile Free Trade Agreement (CCFTA), Canada-Colombia Free Trade Agreement, Canada-Peru Free Trade Agreement (CPFTA), Chapter 5 - Canadian Free Trade Agreement (CFTA), Chapter 19 - Comprehensive Economic and Trade Agreement (CETA), Chapter 10 - North American Free Trade Agreement (NAFTA), World Trade Organization-Agreement on Government Procurement (WTO-AGP) .
The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.
