Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy:
Comprehensive Land Claim Agreement: No
Nature of Requirements:
PROJECT TITLE: Access to Information and Privacy Services
BACKGROUND
PWGSC would like to establish a National Individual Standing Offer (NISO) for the provision of Access to Information and Privacy Services to satisfy the requirements of Identified Users on an ?as and when requested? basis. It is anticipated to authorize multiple Standing Offers (SO).
The Canada Border Services Agency (CBSA), Access to Information and Privacy (ATIP) Division, requires the services of consultants to augment its existing resources and to address increases in workload. Consultants, are needed to assist with the processing of access and privacy requests, and to develop and deliver A TI and Privacy related training.
Firms and proposed Offerors should have knowledge and experience with the Access to Information Act, the Privacy Act and associated Treasury Board Secretariat (TBS) policies, directives, and guidelines on Access to Information and Privacy.
OBJECTIVE
The CBSA ATIP Division is seekingconsultants who can assist with the management and processing of a portfolio of requests and the development and delivery of A TI and Privacy related training.
Specifically, the CBSA is looking for Advanced ATIP Consultants and Offeror(s) can proposeup to a maximum of five (5) resources.
PERIOD OF CONTRACT
The proposed period of the SO will be for a four (4) year period commencing from date of issuance of the SO with an irrevocable option to extend the period of the proposed SO by up to three(3) additional one (1) year periods.
SECURITY REQUIREMENT
During the period of the SOs, it is proposed that Offerors offering services at federal institutions’ facilities (CBSA) must hold the security clearances listed below.
For more information on personnel and organization security screening or security clauses, offerors should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada (http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website. Questionsabout the security clearance process must be addressed to the CISD through the Web site.
1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Facility Security Clearance at the level of SECRET, issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).
2. The Contractor/Offeror personnel requiring access to CLASSIFIED information, assets or sensitive work site(s) must EACH hold a valid personnel security screening at the level of SECRET, granted or approved by CISD/PWGSC.
3. The Contractor/Offeror MUST NOT remove any CLASSIFIED information from the identified work site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.
4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.
5. The Contractor/Offeror must comply with the provisions of the:
(a) Security Requirements Check List and security guide (if applicable), attached at Annex D;
(b) Industrial Security Manual (Latest Edition).
All suppliers interested in submitting an offer are encouraged to initiate the security screening process by contacting the Contracting Authority and requesting sponsorship.
CBSA Security Requirements
CBSA SECURITY REQUIREMENT: The CBSA will conduct the Reliability Status assessment on the proposed Contractor and its personnel on behalf of PWGSC as per the Treasury Board Secretariat of Canada’s (TBS) ?Security and Contracting Management Standard? and the Policy on Government Security - Personnel Security Standard, irrespective of whether such assessment has already been conducted under any such policies. The Reliability Status assessment conducted by the CBSA will include a credit check performed by an authorized security official with the CBSA’s ?Personnel Security Screening Section? (PSSS), which is independent of the Public Works andGovernment Services Canada’s (PWGSC), ?Canadian Industrial Security Directorate? (CISD) and the ?International Industrial Security Directorate? (IISD).
For each proposed resource, the bidder must submit a completed signed original TBS 330-23 Form - Personnel Screening Consent and Authorization (http://www.tbs-sct.gc.ca/tbsf-fsct/330-23-eng.pdf) upon request of the Contracting Authority prior to Contract Award.
Until the credit check and all other security screening processes required by this Requestfor Proposal have been completed and the Contractor and its personnel is considered suitable by the CBSA, no contract will be awarded and the recommended Contractor / Offeror (specifically the Contractor / Offeror personnel) shall not be permitted access to Protected / Classified information or assets, and further, shall not be permitted to enter sites where such information or assets are kept.
** Contractor and its personnel can include in some instances landlords, property management employees and principles of companies when the latter have access to the premises where the CBSA designated or classified information\assets are kept.
MANDATORY CRITERIA
Advanced ATIP Consultant:
1 The Offeror must demonstrate that the proposed resourcehas a minimum of 10 years’ experience processing requests under the Access to Information Act and the Privacy Act within the last 15 years;
2 The Offeror must provide two Client Project references that demonstrate that the proposed resource has worked on projects as an Advanced ATIP consultant. These references must:
i. Be from two different projects;
ii. Have included performing analysis, review and response preparation for complex and sensitive requests and complaints under the Access to Information Act and the Privacy Act;
iii. Have been completed within the last five years.
3 The Offeror must demonstrate that the proposed resource has a minimum of three (3) years of experience developing and delivering training related to the releaseof records in response to requests under the Access to Information Act and the Privacy Act.
BASIS OF SELECTION
PWGSC will issue multiple number of SOs to Offerors offering the best value for money. Technical quality (Annex C) will be evaluated,in large part, on the basis of the experience of the resources proposed. A combination of mandatory and rated criteria will be used. PWGSC intends to use a selection method based on the ?highest combined rating of technical merit and price (60% Technical and40% Price) for requirements covered by SOs.
CONTRACTING AUTHORITY
Name: Karen Marcotte
Title: Supply Specialist
Public Works and Government Services Canada
Acquisitions Branch
Directorate: Business Management and Consulting Services Division
Address: 11 Laurier Street, Portage III, 10C1, Ottawa, Ontario, K1A 0S5
Telephone: (819) 956-8165
Facsimile: (819) 956-2675
E-mail address: K••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
