The Government of Canada will host a major event in Kananaskis, Alberta, from June 15-17, 2025. The Summit Management Office (SMO) is responsible for planning and delivering the logistical and operational elements of the event across multiple venues in Calgary, Kananaskis, Banff and surrounding areas. Over the course of the week, there will be a large contingent of foreign delegates, members of the press, security personnel and government employees stationed in different locations.
In order to accommodate the requirement of the event, Global Affairs Canada is seeking the services of a contractor to provide general decorator services, exhibit material rentals, a broad range of furniture, and associated logistics, to ensure a seamless and professional execution of event activities at the designated venues in Calgary, Kananaskis, and Banff. The contractor is also to provide services for the production and installation of banners and signage elements for multiple sites and functions tied to the event.
The Contractor will be required to lease and deliver all the required equipment and logistical services with the corresponding schedule at all sites related to the major event, including installation and dismantling, and be available to support modification and last-minute changes for the duration of the event. Contractor’s representatives shall be present in Calgary, Kananaskis and Banff between the period of May 26th to June 22nd, 2025.
Closing Date:
To be considered, your proposal must be received no later than 2 p.m. EDT on April 3, 2025 with a reference to tender file #7466015.
Inquiries:
ADDRESS INQUIRIES TO : Micheline Al-Koutsi, Contract Specialist, m••••••••@••••••••.••.ca.
To ensure the integrity of this Request for Proposal (RFP) process, all enquiries and other communications regarding the RFP must be directed only to Micheline Al-Koutsi, Contract Specialist at m••••••••@••••••••.••.ca. Interested proponents must not contact any other employee of Global Affairs Canada (GAC), or other persons involved in this solicitation to discuss questions regarding the RFP. Non-compliance with this requirement during the solicitation period may, for that reason alone, result in disqualification of a proponent. All enquiries must be submitted in writing by e-mail to the Contracting Authority no later than 5 calendar days before the RFP closing date and time in order to be considered by GAC. Throughout the RFP bidding process, GAC shall endeavour to provide responses to inquiries (by the issuance of addenda) deemed relevant by GAC and received in writing by the Contracting Authority. Only information provided in addenda shall be an integral part of the RFP and any resulting contract. All addenda will be posted on Tender opportunities | CanadaBuys.
RETURN PROPOSALS TO: Global Affairs Canada by email at m••••••••@••••••••.••.ca. Note: The bid email has a maximum capacity of 30 megabytes. Proponent may divide the technical submission into several emails (ie. email 1A, 1B, 1C, etc.) to stay within the 30 megabytes limit per email.
Faxed and hard copy (submitted in person or via mail/courier) bids will not be accepted for the subject bid solicitation.
There is no public opening scheduled.
BASIS OF SELECTION:
Canada will make its selection based on the compliant offer with the highest combined rating of technical merit and price for award. The ratio will be 70% for the technical merit and 30% for the price.
The official Government Electronic Tendering Service website is Tender opportunities | CanadaBuys..
Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.
