Stations de surveillance du pergélisol

Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: Yes
Vendor Name and Address:
Les Systèmes LogR Inc./ LogR Systems Inc.
388 rue des Harfangs
Lévis Quebec
Canada
G7A5K7
Nature of Requirements:

Permafrost Monitoring Stations

3Y004-200009/A
Simard, Colin
Telephone No. - (204) 583-7859 ( )
Fax No. - (204) 983-0338 ( )

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of the requirement

Polar Knowledge Canada has a requirement for the supply of 8 Permafrost Monitoring Stations, which includes 8 Thermistor cables and 8 data loggers, interface cables, radiation shields, soil moisture sensors, and ultrasonic sensors, with delivery to the Canadian High Arctic Research Station in Cambridge Bay, Nunavut before 2019-06-28. This requirement also includes the option to purchase an additional 4 systems before 2022-07-01.

The purpose of this project is to establish permafrost monitoring stations in the Greiner Lake watershed. Eight temperature strings with up to 16 sensors will be installed in boreholes and connected to a data acquisition system to generate ongoing information on the thermal conditions of the ground to depths of 4-5 m. These monitoring stations will also measure: 1) temperature of air, 2) soil moisture, 3) snow temperatures and 4) snow cover depth. It will provide baseline information required for the characterization of permafrost thermal state and it will also help POLAR’s understanding of the response of permafrost to changes in climate

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a statement of capabilities that its system meets the following requirements:

Thermistor Cable
Environmental
o Suitable for use in arctic climate
o Heavy duty direct burial cable
Cable Specifications
o Response: 1 second maximum in a well stirred oil bath and 10 seconds max. in still air
o Accuracy: 0.05 °C between 0 - 50°C or better
o Conductors: 36 multi conductors
o Wire: 22 AWG Stranded tinned copper
o Jacket: Shielded polyurethane jacket for low temperature and UV stabilized
o Cut and abrasion resistant
o Flexing minimum temperature: at least -40° C
o Length: 7 m ? 1 m
Temperature and Sensor Specifications
o Ultra-precision interchangeable thermistors
o Resistance at 25°C: 2252 ohms
o Interchangeability tolerance: ±0.05°C from 0 to 50°C or better
o Dissipation constant: 1 mW/°C
o Operating temperature: at least -55°C to +65°C
o Triple encapsulation
Connector Specifications
o IP67 dust tight and waterproof circular connector
Accessories
o Standard radiation shield

Soil Moisture Sensor
Environmental
o Suitable for use in arctic climate
o Heavy duty direct burial cable
Temperature and Sensor Specifications
o Analog Soil moisture Sensor
o Range: 0% VWC to saturation
o Resolution: 0.1% VWC or better
o Accuracy: 3 % VWC or better
o Cable length: minimum 2 m

Ultrasonic Snow Depth Sensor
Environmental
o Suitable for use in arctic climate
o Weather resistant (IP67 enclosure)
Sensor Specifications
o Analog Ultrasonic sensor
o Maximum range of 5m or better
o Resolution of 1-mm or better
o Self-cleaning transducer
o Internal temperature compensation
o Cable Length: 4 m ? 1 m
o Operating temperature: at least -40°C to +65°C

Low Energy Multi-Channel Data Logger
Environmental
o Suitable for use in arctic climate
o Weather resistant and waterproof
o Operating temperature: at least -40°C to +65°C
o IP67 rate environmentally sealed circular connector

Electrical and Data
o Total of 38 analog sensor inputs: Up to 32 Analog sensor inputs (passive) and 6 analog sensor inputs (active)
o Ultra low power MCU 32-bit (32-bit microcontroller)
o Idle current drain (sleep mode): 15µA (at 3.7V, 25°C)
o ADC 24-bit
o Power requirement: Lithium battery
o Accurate real time clock (RTC) with integrated quartz crystal for industrial applications
o SD card slot
o User friendly configuration and data transfer software

4. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreements:

• Canadian Free Trade Agreement (CFTA)
• North American Free Trade Agreement (NAFTA)

5. Comprehensive Land Claims Agreement(s)

This procurement is subject to the Agreement between the Inuit of the Nunavut Settlement Area and Her Majesty the Queen in Right of Canada.

6. Justification for the Pre-Identified Supplier

LogR Systems Inc. is the only known supplier who meets all mandatory performance and minimum essential requirements. The data generated by these data acquisition systems needs to be comparable to that generated by existing equipment, requiring the new equipment to be compatible with existing units.

7. Government Contracts Regulations Exception(s)

The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".

8. Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked under the:

• Canadian Free Trade Agreement (CFTA) - Article 513.1(b) (iii) and (v)

1. Subject to paragraphs 2 and 3, and provided that it does not use this provision for the purpose of avoiding competition among suppliers or in a manner that discriminates against suppliers of any other Party or protects its own suppliers, a procuring entity may use limited tendering in the following circumstances:

(b) if the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:
(iii) due to an absence of competition for technical reasons

• North American Free Trade Agreement (NAFTA) -Article 1016 2.(b)

2. An entity may use limited tendering procedures in the following circumstances and subject to the following conditions, as applicable:

(b) where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists;

9. Ownership of Intellectual Property

Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.

10. Period of the proposed contract or delivery date

The requirement must be delivered on or before 2019-06-28.

11. Cost estimate of the proposed contract

The estimated value of the contract, including option(s), is $100,000.00.

12. Name and address of the pre-identified supplier:
LogR Systems Inc.
388 rue des Harfangs
Lévis Québec

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is 2:00pm CDT 2019-06-10

15. Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Colin Simard
Procurement Officer
Public Services and Procurement Canada
100-167 Lombard Avenue
Winnipeg, MB R3B 0T6

Telephone: 204-583-7859
E-mail: C••••••••@••••••••.••.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.