Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
Buchan Instruments Inc.
900 McKay Road, #3
Pickering Ontario
Canada
L1W3X8
Nature of Requirements:
1. ADVANCE CONTRACT AWARD NOTICE (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. DEFINITION OF THE REQUIREMENT
Defence Research and Development Canada (DRDC) - Suffield Research Centre (SRC) is seeking a supply and delivery of six (6) HBM Genesis GEN7tA Rack Mountable Mainframe (7 slots) Data Acquisition Systems (DAQs) and accessories. The systems must be 100% compatible with HBM Genesis 7t and/or HBM Genesis 7tA mainframes (DAQ System/Transient Recorder) and HBM DAQ Cards (P/N 1-GN412-2).
Thesesystems are being used to gather data from Science & Technology (S&T) trials conducted on the Suffield Research Centre Experimental Proving Grounds, recording data from various pressure gauges, strain gauges, thermocouples, time of arrival gauges and other experimental gauges used in these trials, in coordination with other systems, such as high speed video, where IRIG/GPS timing is used to sync the data gathered from these different systems. These systems have been, and remain, vital to their capability to delivering SRC’s S&T research and deliverables from it.
The six (6) DAQs must be received at DRDC - SRC, Ralston, Alberta no later than 2017-03-31.
3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM ESSENTIAL REQUIREMENTS)
Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements:
M1 = SYSTEM COMPATIBILITY: Must be 100% compatible with HBM Genesis 7t and/or HBM Genesis 7tA mainframes (DAQ System/Transient Recorder) and HBM DAQ Cards (P/N 1-GN412-2). System must be able to access and process both new and historical data that has been captured in a Gen7t and Gen7tA system.
M2 = CONTROL: Mainframes and onboard Data Acquisition cards must be controllable by HBM Perception Software version 6.72.15352 or newer. System must be controllable through an Ethernet connection, over an isolated LAN system that will have no access to the internet.
M3 = SYNCHRONIZATION: Mainframes must be able to work together as a Master/Slave units and must be able to work as the master or slave unit to HBM Genesis systems, specifically the Gen7t and Gen7tA mainframes. Must be able to synchronize with IRIG/GPS time. Must have PrecisionTime Protocol (PTP) time synchronization.
M4 = CAPACITY: each mainframe (Gen7tA or equivalent) must have a DAQ Card capacity of 7.
M5 = CONTINUOUS STREAMING: Must be continuously stream data at 100MB/s
M6 = TEMPERATURE CONTROL: Mainframe must monitor temperature and adjust the system air flow accordingly.
M7 = DIMENSIONS: Height: No more than 295mm, including any handles, Width: No more than 450mm, Depth: No more than 345mm.
M8 = WEIGHT: Mainframe to weigh no more than 11kg, empty,and no more than 19kg loaded.
M9 = MOUNTABLE: each mainframe must have the option of being rack mountable.
4. APPLICABILITY OF THE TRADE AGREEMENT(S) TO THE PROCUREMENT
This procurement is subject to the following trade agreement(s):
- Agreement onInternal Trade (AIT)
- World Trade Organization - Agreement on Government Procurement (WTO-AGP)
- North American Free Trade Agreement (NAFTA)
5. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER
The HBM Genesis GEN7tA Rack Mountable Mainframe(7 slots) is the only known Data Acquisition System that meets the requirement. Durham Instruments is the sole distributor representing HBM Test & Measurement product, service, and support in Canada.
Make and model required: HBM Genesis GEN7tA Rack Mountable Mainframe (7 slots)
6. GOVERNMENT CONTRACTS REGULATIONS EXCEPTION(S)
The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work?
7. EXCLUSIONS AND/OR LIMITED TENDERING REASONS
The following exclusion(s) and/or limited tendering reasons are invoked under the
- Agreement on Internal Trade (AIT) - Article 506, paragraph 12, b
- World Trade Organization - Agreement onGovernment Procurement (WTO-AGP) - Article 1016, 2b
- North American Free Trade Agreement (NAFTA) - Article XV, 2b
8. PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE
The equipment must be delivered before 2017-03-31.
9. COST ESTIMATE OF THE PROPOSED CONTRACT
The estimated value of the contract, including option(s), is $ 929,978.49 (GST/HST extra).
10. NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER
Durham Instruments
900 McKay Road, Unit 3
Pickering ON L1W 3X8
11. SUPPLIERS' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES
The closing date and time for accepting statements of capabilities is January 27, 2017 at 2:00PM MST
13. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES
Inquiries and statements of capabilities are to be directed to:
Dallas Scott
Procurement Officer
Public Services and Procurement Canada
10025 Jasper Avenue
Edmonton, AB T6J 1S6
Telephone: 780-224-7200
Facsimile: 780-497-3510
E-mail: d••••••••@••••••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
