An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
1. Definition of requirement:
The Correctional Service Canada has a requirement to maintain the Fire Alarm System as per proper Codes and Standards. The work will involve the following:
1.1 Objectives:
The contractor is responsible to provide annual Fire Alarm report stating all equipment status. A detailed and comprehensive inspection report must be submitted to the Technical authority no later than ten working days following the completion of the annual inspection and testing.
1.2 Tasks:
The entire Fire Alarm System must be inspected and tested yearly in accordance with most recent CAN/ULC code.
The contractor must provide emergency service during regular hours with an on-site response time of 4 hours or agreed upon response time with Technical Authority.
The contractor is required to repair or replace worn or defective parts of the system(s) using only genuine manufacturer’s replacement parts.
1.3 Expected results:
The Fire Alarm System must be inspected, tested, maintained, repaired and upgraded as per the appropriate codes and standards.
1.4 Performance standards:
The contractor must conform to the following Codes and Standards applicable at the time of installation or alteration:
- CAN/ULC-S536-04 Inspection and Testing of Fire Alarm systems.
- CAN/CSA Control of hazardous energy – Lockout and other methods.
National Building Code and National Fire Code of Canada
Comply with the Canada Labour Code Part II and the Canada Occupational Health and Safety Regulations.
Comply with the Provincial Occupational Health and Safety Act and following Occupational General Safety Regulations.
1.5 Deliverables:
1.5.1 The contractor must provide to the Technical Authority, after each visit, a service report containing all details of work performed. When applicable, the contractor must provide a list of defects/deficiencies discovered during the visit with recommended corrective actions and estimated budget cost to correct any deficiencies.
The contractor is responsible to provide annual Fire Alarm report stating all equipment status. A detailed and comprehensive inspection report must be submitted to the Technical authority no later than ten working days following the completion of the annual inspection and testing.
The report must include the major and minor deficiencies noted during the inspections, tests, checks, maintenance and service defined within this Statement of Work. A budget estimate proposal to render the system 100% functional must be provided with labour and parts breakdown.
The Contractor must also identify in the report any modifications or improvements to the equipment or system(s) that will enhance equipment serviceability, life expectancy and/or efficiency.
1.5.2 Paper consumption:
a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).
1.6 Constraints:
1.6.1 Location of work:
The Contractor must perform the work at
Atlantic Institution
13175 Route 8
Renous NB E9E 2E1
b. Travel
i. No travel is anticipated for performance of the work under this contract.
1.6.2 Language of Work:
The contractor must perform all work in English.
1.6.3 Site Security Requirements:
All of the Contractor’s personnel who will be visiting CSC Penitentiary institutions will be submitted to verification at institutions’ entrances.
2. Criteria for assessing the statement of capabilities (minimum essential requirements):
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:
Experience: The contractor must have 5 years experience conducting Fire Alarm inspection as per CAN /ULC-S536-04 Inspection and Testing of Siemens XLS Fire Alarm system.
Professional designation, accreditation and/or certification:
The contractor technician (at least two) must have a valid Canadian Fire Alarm Association registration that can be verified at the following website;
http://www.cfaa.ca/ValidateTechnicianRegistration.aspx
3. Applicability of the trade agreement (s) to the procurement
This procurement is not subject to any trade agreement.
4. Set-aside under the Procurement Strategy for Aboriginal Business
This procurement is not subject to any set-asides for Aboriginal Suppliers.
5. Comprehensive Land Claims Agreement (s)
This procurement is not subject to a Comprehensive Land Claims Agreement.
6. Justification for the Pre-Identified Supplier
The pre-identified supplier meets all of the minimum essential requirements described in this ACAN.
7. Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection:
Only one person is capable of performing the contract.
8. Exclusions and/or Limited Tendering Reasons
The following exclusion (s) and/or limited tendering reasons are invoked under the section of the trade agreement (s) specified:
This procurement is not subject to any trade agreement.
9. Ownership of Intellectual Property
Ownership of any foreground intellectual property arising out of the proposed contract will vest with the Contractor.
10. Period of the proposed contract or the delivery date(s)
The proposed contract is from January 22nd, 2018 to May 31st, 2018.
11.Cost estimate of the proposed contract
The estimated value of the contract is $ 63,280.00. (GST/HST extra)
12. Name and address of the pre-identified supplier
Name: D and L Engineering Sales Ltd
Address: 58 McQuade Lake Cres.
Halifax NS B3S 1G8
13. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
14. Closing date and time for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is January 18th, 2018.
15. Inquiries and submission of statement of capabilities
Inquiries and statement of capabilities are to be directed to:
Danielle Blanchet
Regional Contract Officer
1045 Main Street, 2nd Floor
Moncton NB E1C 1H1
Telephone: 506-851-7690
Facsimile: 506-851-6327
E-mail: d••••••••@•••••••.••.ca
