Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address:
FiveHT Media LTD
307-1625 Oak Bay Avenue
Victoria British Columbia
Canada
V8R1B1
Nature of Requirements:
Title: Intranet Content Management System
Solicitation Number: W3474-202672/A
1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Definition of the Requirement
The Department of National Defence (DND), Aerospace and Telecommunications Engineering Support Squadron (ATESS) has a requirement for a new intranet content management system, as the current software package is no longer supportable or appropriate for maintaining ATESS business requirements. ATESS is highly dependent upon a tool to maintain critical business functions such as administration, financial, training development, technical data / document sharing, track work tickets, and to adhere to legislative / regulatory compliance.
The Contractor must provide an intranet content management system that meets the following requirements:
2.1. Software media: The Contractor must provide the executables and all supporting files to install and run the application, including;
a. Installation guide;
b. User guide;
c. Installation and configuration support by telephone at arranged times to assist with installation, configuration and troubleshooting:
i. Support must be ongoing until system is stable and client is satisfied.
ii. Support is required for both test and production installations.
2.2. The Contractor must provide licensing for two installations:
a. 1 x Testbed Network, and
b. 1 x Optional Production Network (approx. 300 users).
**Option for purchase and install of production network upon successful testing and approval on DND intranet server.
c. Annual license support and maintenance
d. Despite entire contract period, the license to use the Licensed Software is in perpetuity.
2.3. The software application must:
a. Operate on a web server running IIS 7.5 with .net 4.0 libraries installed;
b. Support MS SQL Server 2008r2 database;
c. Ensure compatibility with browsers available on production network (IE v11, FireFox Quantum, Microsoft Edge);
d. allow multiple, concurrent users (ideally 25 - 40, minimum 15) access to update their portion of the intranet while restricting users from changing other’s content;
e. allow a minimum of three (3) administrators accounts to control group memberships and access rights for individuals to create, read, update or delete content based on their membership and section responsibility (ideally integrated with LDAP and Active Directory);
f. support a multi-lingual website allowing users to toggle between English and French versions of a page and associated content;
g. must not require specialized knowledge or training to use the system, allowing users to easily manipulate content of website, including;
i. uploading documents,
ii. imaging,
iii. video for publication,
iv. hyperlinking text, and
v. organizing content with a straightforward WYSIWYG editor
h. provide method to configure the look and feel to match Government of Canada templates;
i. meet industry standards for web usability and accessibility (WCAG);
j. allow users to search the intranet for content (site indexing) without third party add-ons;
k. provide a calendar of events;
l. provide at minimum a news feed or notice board;
m. provide document library with version control and workflow customization;
n. provide social collaboration tools with notification features, such as forums or blogs;
o. provide poll and survey features to gather client feedback;
p. provide an employee directory with ability to self-manage profile information;
q. provide knowledge base, digital asset management, image gallery, features;
r. support multiple websites under 1 domain;
s. provide website usage stats and metrics on demand.
3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
3.1. Any interested supplier must demonstrate by way of a statement of capabilities that its system meets all of the specifications identified in 2.1-2.3 under Article 2. Definition of Requirement.
3.2. The supplier must be capable of meeting requirements at the time of notice publication.
4. Applicability of the trade agreement(s) to the procurement
4.1. This procurement is subject to the following trade agreement(s)
Canadian Free Trade Agreement (CFTA)
North American Free Trade Agreement (NAFTA)
5. Justification for the Pre-Identified Supplier
The only known supplier able to provide the required a system that meets all of the requirements at Article 2 at time of publication, including a fully functional pared down testbed network with an option upon acceptance and approval for the full production network is FIVEHT MEDIA LTD, for this reason it is proposed to negotiate directly with them for this requirement.
6. Government Contracts Regulations Exception
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work.
7. Exclusions and/or Limited Tendering Reasons
The following exclusions and/or limited tendering reasons are invoked under the trade agreements specified:
Canadian Free Trade Agreement (CFTA) Article 513 1 (b)
North American Free Trade Agreement (NAFTA) Article 1016.2 (b)
8. Ownership of Intellectual Property
Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.
9. Period of the proposed contract and delivery dates
9.1. The testbed network system must be delivered on or before March 31st, 2020.
9.2. Optional Production Network to be delivered within six (6) weeks of notification of acceptance and approval of Testbed Network.
9.3. Nine (9), one (1) year optional annual license, support and maintenance fees for production network, upon anniversary of acceptance of production network.
10. Cost estimate of the proposed contract
The estimated value of the initial contract, is less than $5,000 (including GST/HST), with an estimated entire contract value for 10 years to be less than $200,000 (including GST/HST).
11. Name and address of the pre-identified supplier
FiveHT Media LTD
307-1625 Oak Bay Avenue
Victoria, British Columbia
CANADA, V8R 1B1
12. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
13. Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of capabilities is March 16th, 2020 at 1400hrs (2:00 pm) EST.
14. Inquiries and submission of statements of capabilities
14.1. Inquiries and statements of capabilities are to be directed to:
Melanie Gillis
Supply Specialist
Public Works and Government Services Canada
86 Clarence St, 2nd Floor
Kingston, Ontario K7L 2Y8
Telephone: 613-545-8764
E-mail: M••••••••@•••••.••.ca
Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
